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8/9/2019 Total Accounting Processing Smartsourcing With CDAPS
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TAPS
(Total Accounting Process Smart-Sourcing)
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Duplication in
Geographical
Location
Regulatory PressureMaintenance of
Service Department
Outdated IT and
replacement
POS integration Cost
Permanent
ccountingDepartment
Cost Pressure
!etter Credit Policy
"merging Channels
dding Customers
Increased services
!#! and !#C
Competition
POS integration
$ocus on
Customer
Retention
Rapid Gro%th In ne%
mar&ets
'e%
TechnologyIncreasing
Regulatory Pressure
ny time ny (here
Reports
)alue dd Services
'e%
venues
Rapid
Innovation and
Methodologies
Proprietary and confidential. © 2006 Perot Systems Corporation. All rights reserved. All registered trademarks are the property of their respective owners.
Why TAPS
Value Added ServicesValue Added Services
1.1. All Legal Filing and AmendmentsAll Legal Filing and Amendments
• For Annual Filing of Direct Tax eturns! "#!For Annual Filing of Direct Tax eturns! "#!
$ndirect Taxes li%e Sales Tax! #& ' #ustoms$ndirect Taxes li%e Sales Tax! #& ' #ustoms
etc.!etc.!
.. Tax Advisor ServicesTax Advisor Services
• Tax PlanningTax Planning
*.*. #om+an ecords#om+an ecords
• All com+an records in e-form li%e minutes!All com+an records in e-form li%e minutes!
"# filings! minutes of t,e meetings etc.!"# filings! minutes of t,e meetings etc.!
• ulti-ear audit re+ortsulti-ear audit re+orts
#ost Pressure on #om+anies#ost Pressure on #om+anies
1.1. #ost of aintaining Accounting De+artment#ost of aintaining Accounting De+artment
• T,ree emer Accounts De+artment /it,outT,ree emer Accounts De+artment /it,out
Audit Function /ill re0uire average salar ofAudit Function /ill re0uire average salar of
s.*222 3 1 4 s.5.2 La%,s.s.*222 3 1 4 s.5.2 La%,s.
.. #ost of aintaining $T de+artment#ost of aintaining $T de+artment
• T/o emer $T de+artment /it, elo/ normalT/o emer $T de+artment /it, elo/ normal
s%ill set /it,out ,el+des% function /ill re0uires%ill set /it,out ,el+des% function /ill re0uire
average salar of s.*222231 4 s.*.62 La%,s.average salar of s.*222231 4 s.*.62 La%,s.
*.*. #ost of 7ard/are ' Setu+#ost of 7ard/are ' Setu+
• T,is /ill de+end on t,e com+an infrastructure.T,is /ill de+end on t,e com+an infrastructure.
8ut t,is /ill model reduce t,e investment due8ut t,is /ill model reduce t,e investment due
to outsourced function.to outsourced function.
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$dentification
of #ustomer
and Location
$dentification
of #ustomerLocation
$mage
"rgani9ing
Activities
A++rove
$maged
Doc
Audit
Documents
Data
#a+ture
Data
&ntrActivities
#ertif
Data
#a+ture
#ustomer
A++roval on
Data Validit
53:
Securit
;ear-end!
ont,-end' Dail
e+orting
Activities
#ustomer
Acce+tance
$nternal
e+orting&xternal
e+orting
Statutor!
Tax '$ndustr
e+orting
Activities
Sstem $n+ut Stages Sstem "ut+ut
Presentation Flow : Process Step - TAPS
8atc,
Process
$dentification #ollection Accumulation
P,ase 1< P,ase <
odule 1 odule *odule
Draft Documentation
$maging Activities
#ustomer
A++roval on
$maging Activit
odule 5 odule
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Master Slide : Presentation Flow
P,ase 1A++roval . client of #ollection Procedure.
Module 1.2: Dail Data &ntr Activities.
Activit 1..1 $maging of documents.Activit 1.. Pre+are c,eat s,eet for $maged details for eac, center.
Activit 1..* #enter Auditor verif and a++roves s,eet.
Activit 1..5 #lient a++roves t,e collection details.
Activit 1.. "rgani9e for data entr.
Module 1.3: Data &ntr.
Activit1.*.1 Data #a+ture into Sstem on t,e same da.
Activit1.*. Data &ntr Activities.
Activit1.*.* Verification of Data entered center auditor.
Activit1.*.5 8atc, Processing of Data
Activit1.*. 53: Securit and Su++ort
Activit1.*.6 #ustomer A++roval of Data Validit. cont=..
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Feasibility Initiation Planning
E x e c u t i o n
S h u t d o w
n
SalesSales
Process Process
Customer Sinin Pro!ess and "e#uirement Analysis
Agreement
8ase Plan
Document Activities
e!eloping Scoping Proposing "losing
# p e n
i n g
#ontract evie/#ontract evie/#ustomer
$dentification
evie/ /it, #A
$nitial A++roac,
Solution Design
"ustomer
Presentation
evie/ Solution
Process Signoff
Agreed Process
Training to #A
&stimations
Develo+ +ro+osal
A++rovals@egotiations
#ontract signoff
Plan Activities
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$ata Colle!tion A!ti%ities
e!elop ata
collection strategy
Planning Executing "ontrolling "losing
# p e n
i n g
ont,l evie/ont,l evie/
of # Activitiesof # ActivitiesLocation
$dentification
#ollect list of
Accountants
Finali9e Brou+
Train Data &ntr
"+erators Periodicall
ata Entry
Procedures
Data &ntr
Data S,eet
&nter Data
Stam+ and eturn
Data S,eet
evie/ entered Data
Send #ontrol S,eet
to #ustomer Anal9e
&ffectiveness
+eriodicall
Dail #ustomer signoff
evie/ and a++roveevie/ and a++rove
data s,eet for entrdata s,eet for entr
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&denti'i!ation o' $eli%ery Team (CA )''i!e*
Plan Discussion
Planning Executing "ontrolling "losing
# p e n
i n g
Location
$dentification
#ollect list of
Accountants
Send out #,ec% list
Level of &x+erience
Brou+ing
Bat,er $nfo..
aout #A Team
Anal9e Data
Finali9e #A Team
Train Data &ntr
Team Periodicall
ont,l revie/ of
Audit /or%
ont,l revie/ of
#ollectors
Anal9e
&ffectiveness
+eriodicall
#A Team Agreement
signoff
SLA monitoringSLA monitoring
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Controls at Various Locations
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Hub And Spoke
A data collection $ %eed structure in which se!eral geographical location
networ&ed' while each remaining indi!idually managed' pool their wor&
together by contributing to one central ata Systems( The smallercollection centers are re%erred to as the )spo&es) and the central
maintenance o%%ice is re%erred to as the )hub*( Each +ub is maintained
and audited by certi%ied pro%essionals in that ,ob and "entral o%%ice
pro!ides the cutting edge technology ser!ices(
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Local ## C Salem 1Local ## C Salem 1
Local ## C Tiru+ur 1Local ## C Tiru+ur 1
Local ## C adurai 1Local ## C adurai 1
Local ## C #8& 1Local ## C #8& 1
Hub And Spoke
#enter 7u - #,ennai#enter 7u - #,ennai
egion 7u - aduraiegion 7u - adurai
egion 7u - #8&egion 7u - #8&
egion 7u - Tiru+uregion 7u - Tiru+uregion 7u - Salemegion 7u - Salem
egional #enters areegional #enters are
connected to #entral 7uconnected to #entral 7u#om+uters for Data &ntr and#om+uters for Data &ntr and
Data Storage. Data /ill eData Storage. Data /ill e
transmitted t,roug, Securedtransmitted t,roug, Secured
$nternet #onnection$nternet #onnection
#ollection #enters /ill ,ave t,e +rimar res+onsiilit of#ollection #enters /ill ,ave t,e +rimar res+onsiilit of
collecting data from customers and send it for electronic entr.collecting data from customers and send it for electronic entr.
#ollection centers acts as an agent to validate t,e data is#ollection centers acts as an agent to validate t,e data is
delivered and are under t,e custod of t,e same. T,e seconddelivered and are under t,e custod of t,e same. T,e secondlevel of #ollection centers (+redominantl Audit > #A offices)level of #ollection centers (+redominantl Audit > #A offices)
vouc,es t,e aut,enticit and enters t,e data into t,e sstem andvouc,es t,e aut,enticit and enters t,e data into t,e sstem and
t,ese centers are ,oo%ed t,roug, egional 7us to t,e centralt,ese centers are ,oo%ed t,roug, egional 7us to t,e central
com+uters. T,is ensures t,e securit at multi-laer.com+uters. T,is ensures t,e securit at multi-laer.
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Regional Center
ResponsibilitiesLocal ## C adurai 1Local ## C adurai 1
#ollect Data from #ustomer#ollect Data from #ustomer
C P,sical #ollection C P,sical #ollection
- 7andover t,e doc to Audit>- 7andover t,e doc to Audit>
Data &ntr "fficeData &ntr "ffice
Audit #enter C ad 1Audit #enter C ad 1
Validate and &nter Data collected from ##Validate and &nter Data collected from ##
C C Audit data ' related docAudit data ' related doc
- &nter Data into Sstem&nter Data into Sstem
- Send t,e doc to egional 7uSend t,e doc to egional 7u
egional 7u C adegional 7u C ad#ollect Doc and Audit t,e Data entr#ollect Doc and Audit t,e Data entr
com+letioncom+letion
C C Audit data receivedAudit data received
-Stam+ for com+letionStam+ for com+letion
-Scan t,e Doc for /e revie/Scan t,e Doc for /e revie/
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Global View of Transaction Flow
#lient Team#lient Team Data &ntr #enterData &ntr #enter
Scanning #enterScanning #enter
7andover Documents7andover Documents
7andover &ntered Documents7andover &ntered Documents
S c a n D o c u
m e n t i n t o
S ) s t e m s
S c a n D o c u
m e n t i n t o
S ) s t e m s
#enter 7u - #,ennai#enter 7u - #,ennai
Bet Data from SstemsBet Data from Sstems
atc, Transaction ' Scanatc, Transaction ' Scan
DocDoc
?sers?sers
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LDC Work Ccle
Local ## C adurai 1Local ## C adurai 1 #ollect Docs in a
sealed coversigned t,e
customer
re+resentative Sort data and
+re+are control
s,eet for deliver
to Audit "ffice
$dentif t,e
Auditor for t,e
client ased on
.". $nstruction
s,eet
Bet #ontrol
S,eet signed
A.". e+s fort,e deliver of
Doc.
eturn t,e
control s,eet to
.". for future
reference.
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Audit !ffice Work Ccle
Audit #enter C ad 1Audit #enter C ad 1 #ollect Docs in a
sealed coversigned t,e
LD#
re+resentative
Sort data and
+re+are control
s,eet for eac,
customer ' data
entr A++roval a
#A of t,e data
entr and t,e
related doc for
aut,enticit and
Validit Send Doc /it,
#ontrol S,eet
signed A.".e+s for t,e
deliver of Doc.
Preserve a co+ of
t,e control s,eet
to .". for future
reference.
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Central Hub Work Ccle
To egional #enters
1. aintain "nline Securit and
Access
. Provide u+date aout ne/
Accounts
*. Provide com+liance +rocedures
guidelines
5. no/ledge Portals .".
. All ot,er aut,ori9ations
As Data Buardian
1. aintain Data Storage and
securit
. aintain P,sical Securit '
Accessiilit
*. Provide 53:3*6 data
availailit
5. aintain Data Ac,ieve for
agreed numer of ears.
As Tec,nolog Buardian
1. ?+grade Tec,nolog on
continuous asis
. Provide S"P for u+graded
tec,nolog
*. aintain 7ard/are ' Soft/are
licenses under +,sical custod
5. 7old +eriodic discussions /it,
Tec,nolog Vendors
As egulator of 8usiness
1. Provide +rocess! +rocedure and
Buidelines
. #ommunicate rules to follo/
and com+lexit for eac,
customer.
*. aintain forecasts ' Sales
Details
5. aintain +rocurement +lans
#enter 7u - #,ennai#enter 7u - #,ennai
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