View
1
Download
0
Category
Preview:
Citation preview
Topic 3 - Workplace Regulations
Higher Administration & IT
1
Learning Intentions / Success Criteria
Learning
Intentions
Workplace
Regulations
Success Criteria
By end of this topic you will be able to explain employee and employer
responsibilities under current workplace legislation in the areas of :
• Health and safety legislations:
- Workplace (Health, Safety and Welfare) Regulations 1992
- Health and Safety (First Aid) Regulations 1981
- Fire Precautions (Workplace) Regulations 1999
- Reporting of Injuries, Diseases and Dangerous Occurrences Regulations
(RIDDOR) 1995
- Control of Substances Hazardous to Health (COSHH) 1994
- The Health and Safety (Display Screen Equipment) Regulations 1992
• Data handling legislations:
- Data Protection Act 1984 and 1998
- Computer Misuse Act 1990
- Copyright, Designs and Patents Act 1988
- Freedom of Information Act 2000.
2
Health and Safety Legislations
3
Health and Safety at Work Act
1974 (1) • The HASWA is an
‘umbrella act’; that is , it
contains a number of other
acts, each covering specific
aspects of health and safety.
• It is also known as an
‘enabling act’, meaning that
it allows for any new acts
or amendments to be added.
4
Health and Safety at Work Act
1974 (2) Duties of the employer:
• provide a safe working
environment
• ensure that entrances and exits
are clearly marked
• provide safe equipment and
machinery and ensure that it is
regularly checked and
maintained
• provide health and safety
training
• provide a written health and
safety policy
• have a health and safety
representative.
Duties of the employee:
• take reasonable care of their own
health and safety
• take reasonable care of the health
and safety of others
• report any faults with machinery and
equipment
• co-operate with the employer
• always follow guidelines when
operating machinery and equipment
and never operate machinery or
equipment they are not authorised or
trained to use
• be observant and report any hazards
in the workplace.
5
Reporting of Injuries, Diseases and Dangerous
Occurrences Regulations (RIDDOR) 1995
This deals specifically with the reporting of injuries and accidents at
work (serious and fatal).
• Accidents must be reported when they result in an employee or self-
employed person being away from work or unable to perform their
normal work duties for more than seven consecutive days as the
result of their injury.
• Accidents must be recorded, but not reported, when they result in a
worker being incapacitated for more than three consecutive days.
• Accidents to members of the public or others who are not at work
must be reported if they result in an injury and the person is taken
directly from the scene of the accident to hospital for treatment for
that injury.
6
Control of Substances Hazardous to
Health (COSHH) 1994 This deals specifically with the storage and control of hazardous substances and
items such as protective equipment and clothing.
COSHH requires employers to control substances that are hazardous to health.
Employers can prevent or reduce workers’ exposure to hazardous substances by:
• finding out what the health hazards are
• deciding how to prevent harm to health (risk assessment)
• providing control measures to reduce harm to he
• making sure they are used
• keeping all control measures in good working order
• providing information, instruction and training for employees and others
• providing monitoring and health surveillance in appropriate cases
• planning for emergencies.
7
Health and Safety (First Aid)
Regulations 1981 (1)
• These require employers to
provide adequate and
appropriate equipment, facilities
and personnel to ensure their
employees receive immediate
attention if they are injured or
taken ill at work.
• These regulations apply to all
workplaces, including those
with fewer than five employees,
and to the self-employed.
8
Health and Safety (First Aid)
Regulations 1981 (2)
Organisations are required to:
• provide a well-stocked first aid box
• appoint a first aider (it is recommended that
there should be one for every 50-100
employees)
• inform staff of first aid procedures
• keep a record of all accidents/incidents.
9
Workplace (Health, Safety and
Welfare) Regulations 1992 (1) These cover the four main areas of the workplace
– the working environment, safety, facilities (for
example, toilets) and maintenance of equipment
and premises.
10
Workplace (Health, Safety and
Welfare) Regulations 1992 (2) Employees
responsibility:
• maintain all escape
routes, fire and
emergency exits
• maintain a clean and
tidy work environment
• report any faults or
unsuitable equipment
or machinery to his/her
employer.
Employers responsibilities:
• maintain all escape routes,
fire and emergency exits
• maintain a clean and tidy
work environment
• perform regular maintenance
and rectify any faults as soon
as is practicable
• provide, regularly inspect and
maintain safety equipment.
11
Further Requirements - Workplace (Health,
Safety and Welfare) Regulations 1992 (3)
• Suitable an sufficient lighting, ventilation and temperature.
• Furniture, fittings, floors, walls and ceilings must be kept clean.
• Necessary safety devices must be fitted to doors and gates.
• Escalators and moving walkways must operate safely.
• Traffic and pedestrian routes must be safety organised and clearly
marked.
• Suitable and sufficient sanitary conveniences and washing facilities
must be available.
• A ready accessible supply of drinking water must be available.
• Accommodation for clothing worn only at work must be available.
• Suitable and sufficient First Aid equipment must be available and
adequately marked.
• Areas for rest and consumption of food must be provided.
12
Health and Safety (Display Screen
Equipment) Regulations 1992 (1)
These regulations provide protection for employees working at
workstations with VDUs and PCs. The give guidance on the
length of time to work at a VDU and advice on the provision of
special equipment such as screen and wrist guards to avoid
fatigue or strains.
13
Health and Safety (Display Screen
Equipment) Regulations 1992 (2)
14
Responsibilities of an
employee
Avoid potential health
hazards by:
• making use of
adjustment facilities
for the VDU.
• adjusting chair for
maximum comfort.
• arranging desk and
screen to avoid glare.
Responsibilities of an
organisation
• Assess workstation requirements.
• Provide adjustable seating.
• Provide adjustable and tilting
screens.
• Provide health and safety
training for employees.
• Organise daily work of VDU
users so that there are regular
rest breaks or changes in activity.
Fire Precautions (Workplace)
Regulations 1999 Organisations are required to:
• assess fire risks in the organisation
• provide appropriate fire-fighting equipment such as fire
extinguishers
• check and maintain fire-fighting equipment
• provide warning systems (and check them regularly)
• train employees in fire procedures
• regularly check evacuation procedures (regular fire drills would help
check that routes are appropriate, timings are acceptable, etc.).
15
Breaching Health and Safety
Consequences of breaching legislation for the employee:
• verbal warning
• written warning
• suspension
• dismissal
• fine
• prosecution.
Consequences of
breaching legislation for
the organisation:
• inspect premises
without warning
• provide advice
• issue improvement
notices
• shut down premises
• fine or prosecute.
16
Data Handling Legislations
17
Computer Misuse Act 1990
This law was created when computers were being
introduced to more businesses. It prohibits unlawful
access to computer systems. The Act makes it illegal to:
• access computers/computer systems without
permission (hacking)
• access computers with the intention of committing a
criminal offence (for example, introducing a virus)
• access computers to change or alter details in the
system without permission (copying
details/software).
18
Copyright, Designs and Patents Act
(Plagiarism) 1988
• This helps to protect copyright owners from finding their work that is copied by others without payment being made towards their effort and creativity.
• It is illegal to copy software without the authors or the software companies permission. This applies to all digital work- music, photography, graphics video, articles, research and inventions.
19
Data Protection Act 1994 and 1998
If someone holds data electronically
about an individual, then that
individual has the following rights:
• To view a copy of the data being held on them.
• To have any inaccurate data corrected.
• Receive compensation for distress caused if the Act has been broken.
The data controller/data user who is
in charge of managing the data that is
held must:
1. Ensure that the data is accurate, up-to-date and relevant.
2. Allow access to the data if requested by a data subject.
3. Change information that is incorrect.
4. Store data securely.
20
Freedom of Information Act 2000
The Freedom of Information Act 2000 provides
public access to information held by public
authorities. It does this in two ways:
• public authorities are obliged to publish certain
information about their activities; and
• members of the public are entitled to request
information from public authorities.
21
Communicating Legal
Requirements • Induction training
• Staff training
• Notice boards
• Company intranet
• Demonstrations
• Staff meetings
• Health and safety representative
22
Recommended