To increase access to your programs, events, and other...

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Toincreaseaccesstoyourprograms,events,andotheropportunities,pleasereviewthefollowing

recommendationsandrequirements.ForanyadditionalinformationorconsultationpleasecontacttheOffice

ofAccessibilityServicesat404/727-9877.

EventAdvertising Fontsizeonastandard(8.5X11)flyershouldbenosmallerthan10pt.Thereisnoconsensuson

preferredtype,buttherearebestpracticesoutlinedonWebAccessibilityinMind.Arrangeforall

promotionalmaterialstobeavailableinalternativeformatssuchastextformat,largeprint,or

electronic.

Ifpossible,theadvertisementshouldincludealinktothespaceaccessibilitywebpage.

ADAAccessStatementtobeusedonallitemsadvertising/promoting(i.e.tickets,invitations,

flyers,posters,electroniccommunications,etc.)yourevent:Ifyourequireadisability-related

accommodationtoparticipateinthisevent,pleasecontact(Name,hostdepartment)at(phone

number,email)toarrangeservices.Earlyrequestsarestronglyencouragedtoallowsufficient

timetomeetyouraccessneeds.

EventTransportationandParking Isthereaccessibleparkingneartheeventlocation?Ifnot,haveyouadvisedattendeeswhere

thenearestaccessibleparkingislocated?

Ifyoureventisoffcampus,areyouprovidingtransportationorhaveyoucommunicatedthe

optionsrelatedtopublictransportationtotheeventlocation?

Doyouprovidefreeorreducedcosttransportationoptionstoparticipants?

Ifyouareprovidingtransportationorareusingpublictransportation,isthecar/bus/train

accessibletoindividualswithdisabilities?

PathofTraveltoEventLocation Isthereanaccessiblepathoftravelfromparkingtotheeventlocations?Howhaveyou

communicatedthisinformationtoparticipants?

EntrancestoEventLocation Doestheentrancehavesteps,athresholdorotherphysicalbarriers?Ifso,istherearamp?How

haveyoucommunicatedthisinformationtoparticipants?

Arethedoorswideenoughtoaccommodateawheelchair?

Canthedoorsbeopenedbysomeonelivingwithadisability?Ifnot,isthereanautomaticdoor

opener?

Ifthemainentranceisnotwheelchairaccessibleisthereanalternativeaccessibleentrance?How

haveyoucommunicatedthisinformationtoparticipants?

Isthereclearsignageindicatingwheretheaccessibleentranceislocated?

Doestheaccessibleentranceprovideaclearpathoftraveltotheeventlocation?

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PathoftravelwithintheEventLocation Isthereanaccessiblepathoftravelfromtheaccessibleentrancetotheeventlocationinthe

building?Ifnot,arethereelevatorsorrampstothelocation?Arethesealternativetravel

pathwaystotheeventclearlymarked?

Aretravelpathwaysfreeofobstaclesorprotrudingobjects?

Ifyouareinanoutdoorlocationwithoutpavedpaths,haveyouprovidedpathways(e.g.rubber

sidewalks)thatcanbeusedovertheseunpavedsurfaces?

SeatingandOtherFurniture Foranyparticipantutilizingapersonalcareattendant,isthereseatingspacefortheattendant

nexttotheparticipant?

Foranyparticipantutilizingaserviceanimal,istherespacefortheserviceanimaltositnearthe

participant?

Ifyoureventusesaboxoffice,registrationtables,orinformationbooths,aretheseatan

accessibleheightforanindividualinawheelchair?

Ifwritingsurfacesareneeded,aretheyatawheelchairaccessibleheight?

Isthereseatinginthespaceforpeoplewhoarelarge?Thisincludesseatingwithoutsidearms.

Isthereseatinginthespacewithsidearmsforpeoplewhoneedusethemtostabilizemovement

whilesittingandstanding?

RestroomsintheEventLocation Arethereaccessiblerestroomsintheeventlocation?Iftherearenot,haveyoumade

arrangementstobringinaportableaccessibletoilet?

Arethereall-genderinclusiverestroomsintheeventlocation?Iftherearenot,haveyoumade

arrangementswiththemanagerofthefacilitytotemporarilychangethetoiletsignstoall-

gender?

Aretheregenderedrestroomsorsinglepersonrestroomstomeettheneedsofparticipantswho

requirethembasedonreligiousneeds?

Iftheaccessibleandall-genderrestroomsarenotonthesamefloorastheevent,isthereclear

signageindicatingtheaccessibletravelpathwaytotheserestrooms?

Arethereelevatorstoallowtravelbetweenfloorstoreachtheaccessibleandall-gender

restrooms?

EmergencyEvacuation Establishanemergencyevacuationplanforallparticipantsincludingindividualswithdisabilities.

Neverassumethatallindividualswithdisabilitiesneedspecialhelpinanevacuation.

AlwaysconsultCEPARandOAStodiscussstrategiestoimplement.

Refreshments Isthefoodserviceaccessibletoanindividualinawheelchairorwithothertypesofmobility

impairments?

Didyouaskguestiftheyhavefoodallergiespriortotheevent?

Ifthefoodisservedbuffetstyle,canawheelchairuseroranindividualwhoisblindorvisually

impairednegotiatethespacesbetweenthetables?

Arethefoodanddishesatalevelthatcanbereachedbyapersoninawheelchair?

Ifalloftheaboveareno,makearrangementswiththecatererstoassistthosepersonswith

disabilities.

Aretherevegan,gluten-free,andnon-nutoptionsavailable?

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Areallthefoodsclearlymarkedwithingredientand/ordotheyindicateiftheyarevegan,

vegetarian,Kosher,glutenfree,dairyfreeand/ornutfree?

Arewaterfountainsattheeventlocationaccessibletoapersoninawheelchair?

Didyoucheckacalendarofworldreligionstoassesswhetheryourparticipantscaneatduringthe

timeofyoureventoriftheyarefasting?Inaddition,doestheholidayincludespecificfood

restrictions?

Presentations,Programs,andBi-DirectionalParticipationBi-directionalparticipationreferstoeventsthatmayincludesmallgroupwork,Q&Awithspeakers,large

recruitmentandinterviewingactivities,andretreats.Theseeventsfailtosupportbi-directionalparticipationif

theydonotconsiderhowparticipantsnavigatespace,visuals,activities,noise

Didyourequestnoiseamplifyingtechnologiessuchasamicrophone?Attheevent,donotask,

“caneveryonehearme,”ratherusethenoiseamplifyingtechnology.

Ifparticipantswillbeengagedinthediscussion,makemicrophonesavailabletothemtouse.If

thisisnotpossible,remindpresenterstorepeatthequestionintotheirmicrophone.

IfyouareusingPowerPoint,orotherprojectedpresentation,areyouusinglargefontsandlimited

colors?

Ifyouareusingavideo,isitclosedcaptioned?

Whatisthenoiseleveloutsidethepresentationspace?Ifyouareable,minimizeothernoiseby

closingdoors.

Doesthelocationhavespaceforaninterpreterinfrontoftheroom?Ifyouareusingaprojected

presentation,doestheroomallowyoutodimthelighttoincreasevisibilityofthepresentation

whilealsoallowtheinterpretertobeseen?

Ifyouarehostinganeventwhereyouexpectinteractionsandfullparticipation(e.g.recruitment

events,networking,eventswithicebreakersandinteractiveactivities),

• Doparticipantsneedtostandup?Doyouhaveotheroptions?

• Doparticipantsneedtomovearound?Isthereenoughspaceforallparticipantstomove

aroundfreely?

• Areparticipantsaskedtodivideintogroupsbasedononeormoreoftheirsocial

identities?Ifyes,haveyouconsideredabroadrangeofidentities(e.g.genderisnota

binary)

• Isthereadditionalspacethatdoesnothavealotofnoiseand/ordistractions,especially

forinterviewingandnetworkingevents?

Ifyouareincludinggroupintroductions,youshouldincludenamesandpronouns.Ifyouareusing

pre-printednametags,youshouldaskforandincludetheparticipant’spronouns.

Ifyouareengagingparticipantsinactivitiesinwhichtheymustusetheirbodiestosignal

participation,askthemto“signalmeinanywaythatyouareable"ratherthanaskingfor

participantstostanduporraisetheirhands.

ApplicationsandRecruitmentforOpportunities,Positions,andPrograms(OPPs) Ifyouareusinganonlineapplication,usethefollowingfreeonlinetool

(http://wave.webaim.org/)tocheckiftheURLisaccessible.Iftheapplicationisnotaccessible,

makesuretoadvertisealternativeformatstosubmit(e.g.paper,facetoface,verbal)?

Ifyouareusingapaperapplication,isitavailableinlargerprint?

Ifyourapplicationasksfordemographicinformation,areyouusingtheEmoryAdvisory

CommitteeonCommunityandDiversity’srecommendedlanguage?

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IftheOPPincludesspecificactivities,didyouincludeadescriptionoftheseactivitiesandan

opportunityforapplicantstoinformyouofanyaccommodationstheymayneed(e.g.

volunteering,ropescourses)?

Ifyouarecollectingrecommendations/nominations,didyoufollowtherecommendationsabove

toensuretherecommender/nominatorhasfullaccesstosubmit(e.g.paper,facetoface,verbal)

Ifyouprovideaccommodations,pleaseincludethefollowinglanguage:“Weareproviding

accommodationsinwhichyouwillsharearoomwithotherstudents.Doyouhaveapreference

regardingthegenderofyourroommate(s)?IfYes,pleasecheckthegenderofyourpreferred

roommates:

Man

Transgender

Woman

Other(pleasedescribe)_____________

Pleaseselectyourgender(selectallthatapply)

Whatisyourgender?

Man

Transgender

Woman

Other(pleasedescribe)____________

IfanattendeeindicatesthattheyaredeaforhardofhearingandwouldlikeanASLinterpretercalltheOfficeofAccessibilityServices(OAS)at404/727-9877.Pleasebemindfulthatthemorenoticegiventheeasier

itwillbetosecureinterpreters.Foreventsover20mintwointerpreterswillbesent.OASwillneedyour

departmentnumberandsmartkeytochargethecostoftheinterpreters.Ifyoucannotshareyoursmartkey,

pleaseidentifyapointofcontacttosubmittheinvoice.Mostarrangementswillcostbetween$65-75per

hour.Parkingfeesareseparateandwillneedtobeincludedintheoverallbudgetdependingonthetimeand

locationoftheevent.Mostafterhoureventsdonotrequireparkingcoverage.

IfanattendeeindicatesthattheyaredeaforhardofhearingandwouldlikeRealTImeCaptioningcallOASat404/727-9877.Pleasebemindfulthatthemorenoticegiventheeasieritwillbetosecureinterpreters.

Dependinguponthelocationoftheeventcaptioningwilleitherbeonsiteorremote.OASwillneedyour

departmentnumberandsmartkeytochargethecostofinterpreters.

Serviceanimalsshouldbeallowedintoalleventfunctions.Pleasedonotpetorinteractwiththeserviceanimalastheyareworkingandshouldnotbedistracted.Ifyouneedtoleadanattendeetoalocationplease

walktothesideandinfrontoftheserviceanimal.Theserviceanimalneedstoseeyouandtheterrainatthe

sametime.

EducationalResourcesRelatedtoAccess

Beemyn,B.G.(2005).Makingcampusesmoreinclusiveoftransgenderstudents.JournalofGay&LesbianIssuesinEducation,3(1),77-87.

Beemyn,B.G.,Domingue,A.,Pettitt,J.,&Smith,T.(2005).Suggestedstepstomakecampusesmoretrans-

inclusive.JournalofGay&LesbianIssuesinEducation,3(1),89-94.

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Leach,D.,andDuffy,M.L.(2009).Supportingstudentswithspectrumdisordersininclusivesettings.

InterventioninSchoolandClinic,45(1),31-37.

Sombrio,G.,Primo,L.,Ulbricht,V.,andVillarouco,V.(2016).Blindstudentslearningexperiences–challenges

andopportunitiesindesignforinclusion.AdvancesinIntelligentSystemsandComputing,444,1097-1106

WebAccessibilityinMind(WebAim)Articles-http://webaim.org/articles/

• FontSize-http://webaim.org/techniques/fonts/

• ColorContrastChecker-http://webaim.org/resources/contrastchecker/

• WebAccessibilityTool-http://wave.webaim.org/

AccessibleInformationExchange:MeetingonaLevelPlayingField

U.S.DepartmentofJustice,CivilRightsDivision,DisabilityRightsSection

https://www.ada.gov/business/accessiblemtg.htm

PlanningAccessibleMeetingsToolKit

AmericanBarAssociation’sCommissiononDisabilityRights

http://www.americanbar.org/content/dam/aba/administrative/mental_physical_disability/Accessible_

Meetings_Toolkit.authcheckdam.pdf

MakingAccessibilityReal:AGuideforPlanningMeetings,ConferencesandGatherings

TheHomeandCommunity-BasedServicesResourceNetwork

http://www.aucd.org/docs/HCBSAccessibleMeetings.pdf