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Time Unit BSBPMG503A Manage project time
Part 2.
Diploma Project Management Captain Cook College
Sharon Boyle13 December 2012
Some progress Some feedback How to read a Gantt chartMorning Tea Assessment item More
about the assessment items
The new scenarioLunch Other assessment items
Lesson plan 13 December
Scope assessments due 14 December. Time assessments due 17 January If this is your last unit – see me Classes finish 14 December – yes this week!
Cost & Quality units will be open Assessment items for these units finalised 17 January not
before Draft assessment items posted
Marking hopefully all completed by 18 Dec – otherwise I’m on leave.
All other results See you 17 January, 2013
Key Dates
Scope assessments◦ Don’t bother with Assessment Item 4. –
Performance checklist ◦ Put into Project Meeting first week back when we
close Fred’s Shed Overview of Time Gantt charts – what progress here? Attempted & Discussed Activities 1, 2, 3
Last week’s progress in Time
X
Read the question – then again. ◦ Look for PMBOK clues◦ Process◦ Inputs, Tools & Techniques, Outputs IN THIS ORDER
Scope –◦ authorisation process◦ Critically important & don’t leave home without it
Time – ◦ Act 1. Qu 8 – perhaps not enough information but…◦ Don’t cripple project from start◦ Don’t use up contingencies during planning stage
Feedback from LMS answers
http://www.youtube.com/watch?v=pUNxGz3txfU
Microsoft Project 2007
Another video re Gantt preparation
A version of Fred’s Shed Gantt
1. Check title & date box Is this the correct
◦ Project◦ Title◦ Date – Start & finish – sensible?◦ Version
2. Check the timescale◦ Does it make sense?◦ Is it convenient/useful for your project?
3. If M/S Project is this the Gantt chart view?
How to read a Gantt chart – 1.
4. Where & what are the milestones? 5. Do you agree with the Tasks or activities 6. Do these activities lead logically to the
milestones? 7. Where is the critical path? 8. Is everything connected? 9. Do any of the tasks sit out by
themselves? ◦ If, so they don’t mean anything.
How to read a Gantt chart – 2.
10. If the tracking view◦ Has this been baselined? Ie that is our starting
point with planning◦ What progress since beginning the project?
11. Variances ◦ These are the gaps between what we planned &
what is happening. 12. Managing time or schedule
◦ Doing something in response to this variance
How to read a Gantt chart – 3.
How are your Gantt charts progressing? Please go through these 12 steps to
consider your charts – then submit Then we can consider the next
assessment item First step in Time management plan
assessment item What progress? What other stumbling blocks?
Feedback from you re Time management plans
Pick up from yesterday’s Gantt chart work Consider the scenario The variancesMorning tea The Assessments
◦ Time Assessments No 1, No 2, No 3 & LMS 1,2,3, & W/O◦ Cost – draft only ◦ Quality – draft only
Lunch Own self-directed study See you in the New Year & enjoy your holiday
break
Lesson plan 14 December
Assessment Item 1. ◦ Using the workbreakdown structure from the Scope unit
prepare a Gantt chart for Fred’s Shed – Mr Jones job. ◦ Incorporate this into a Time management Plan.
Assessment Item 2. ◦ Analyse the scenario provided & insert into baselined
gantt chart. ◦ Note variances
Assessment Item 3. ◦ Provide progress report using this scenario
LMS◦ Activities1, 2, 3 ◦ Written & Oral
Time unit assessments
Using the workbreakdown structure from the Scope unit prepare a Gantt chart for Fred’s Shed – Mr Jones job.
Incorporate this into a Time management Plan.
Time management plan
Assessment 1.
Keep it brief and similar to the scope management plan
It is only setting up how you are going to manage the project.
Think about what you need to tell the project team & appropriate level of detail
Your schedule should be reviewed at least weekly and this will feed into◦ Progress reports◦ weekly project meetings
Time management plan
Analyse the scenario provided & insert into baselined gantt chart.
Note variances
Assessment 2. Scenario
Provide progress (or Status) report Use the same template as Integration Unit Just fill in the information you do have. If you don’t have it insert Not Applicable or
N/A
Assessment Item 3.
http://www.youtube.com/watch?v=Ej66TiINaRc
Frank Saludi
Project manager blues
Merry Christmas & Happy New Year
See you in 2013
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