Think Pink ONLINE 2011

Think Pink ONLINE 2011The Annual Travel Reduction Survey

Why Do We Survey Employees?

• A.R.S. 49-588 requires all large employers in Maricopa County to survey employees at sites (a building or group of buildings) with 50 or more employees.

• Nearly 1,200 employers and 550,000 employees in Maricopa County participate.

• The survey:– Determines employee commute modes.– Measures whether or not we are meeting our

statutory goals.• Goal – 60% drive-alone trips (SOV) or miles (SOVMT)• Countywide Average – 72.5% SOV and 73.3% SOVMT

How Did We Do Last Year?

Successfully completed our first all electronic survey!Achieved our Best Survey Results Ever -

• Overall, reduced SOV and SOVMT by 2%– SOV was 67.0% and SOVMT was 65.1% (5.5 and 8.1 percentage points below County average)

• Capitol Complex – WE MET GOAL!– SOV was 60.6% and SOVMT was 59.9%

• 41 State agencies, boards or commissions met goal at one or more of their sites. CONGRATULATIONS!!!

• AHCCCS achieved lowest drive alone rate of 33.9%!

What About This Year?

As a result of Your input and that from other employees:

• Employees will enter their EIN.– EINs will be used for tracking purposes only.– Coordinators can request list of EINs who submitted surveys,

along with their Process Level and work address/site. • Contract employees or those from outside temporary

agencies will NOT be surveyed.• Time-out messages were improved.• Clarifications were added for Virtual Office workers and

those using more than one alternate mode per day.• Motorcycle was added as a mode to Question 3.

Survey Process – Email #1

Email #2 – Link to Survey

Survey Landing Page

Survey Landing Page

We’ve Made Some Modifications

As a result of Your input and that from other employees:

• Employees will enter their EIN.– Coordinators can request list of EINs who submitted surveys,

along with their Process Level and work address.

• Contract employees or those from outside temporary agencies will NOT be surveyed.

• Time-out messages were improved.• Clarifications were added for Virtual Office workers and

those using more than one alternate mode per day.• Motorcycle was added as a mode to Question 3.

We’ve Made Some Modifications

As a result of Your input and that from other employees:

• Employees will enter their EIN.– Coordinators can request list of EINs who submitted surveys,

along with their Process Level and work address.

• Contract employees or those from outside temporary agencies will NOT be surveyed.

• Time-out messages were improved.• Clarifications were added for Virtual Office workers and

those using more than one alternate mode per day.• Motorcycle was added as a mode to Question 3.

Your Responsibilities …

• Updating employee counts, if necessary.Email updates to RideshareHelp@azdoa.gov

• Distributing several emails to employees:– Pre-survey email with link to FAQ’s– Survey email with link to Survey Site

Please cc: RideshareHelp@azdoa.gov– Reminder emails to increase response rate

• Ensuring a HIGH response rate from each site.– You will receive regular updates from our office regarding your

response rate(s).– 80% Award

• Complete survey process within two weeks.

Where Do We Go From Here?

1. Determine your agency’s approach to ensure highest response rate possible.

Consider these approaches:– Sending the Pre-survey and/or Survey email from your Director.– Marking Survey email as High Priority.– Establishing network of division or site coordinators to help with

follow-up.– Involving upper management. Providing Percentage Response

Rate Reports by Division.– Requesting download from Capitol Rideshare of EINs and

Process Levels of those who have already submitted surveys.

Where Do We Go From Here?

1. Determine your agency’s approach to ensure highest response rate possible.

2. Distribute Pre-survey email and post flyers after receiving the email from us – either February 23 or March 2.

3. On Monday of the following week, distribute the Survey email after receiving it from us. Be sure to copy us at RideshareHelp@azdoa.gov.

4. Follow up, follow up, follow up until you reach as near a 100% response rate as possible.

5. Complete process within two weeks.

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Questions?

www.aztrpcoordinator.com

602.542.7433

Questions?

www.aztrpcoordinator.com

602.542.7433