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The Real At Risk E-Content: The Real At Risk E-Content: University Web Resources University Web Resources
EDUCAUSE
Joanne KaczmarekUniversity of Illinois at Urbana-Champaign
Taylor SurfaceOCLC
October 12, 2006
Copyright Joanne Kaczmarek & Taylor Surface 2006. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Content University Archives Content University Archives WantsWants
Faculty papers
University and departmental publications
University and departmental policies and procedures
Course catalogs and timetables
Programs of study
Committee meeting minutes
Documentation of organizational changes
Student organization files
Campus planning records - construction drawings and files
Campus photos
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
When and Why to Use Web When and Why to Use Web CaptureCapture
When– Quick capture
• student life and culture
– Regular capture • course catalogs, timetables
WHY– Other campus activities– Decentralized systems– Information management practices
Web Archives WorkbenchWeb Archives Workbench
Managing the identification, selection, and acquisition of web content
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
The Arizona Model: Archival The Arizona Model: Archival PracticePractice
Identify Collecting Scope
Provenance, Original Order and Context
Macro Appraisal
Analysis – Identification of Record Series
Content Acquisition
Arrangement
Completed and placed in repository
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
WAW: Suite of ToolsWAW: Suite of Tools
Discovery ToolDiscovery Tool
Properties ToolProperties Tool
Harvest ToolHarvest Tool
Analysis ToolAnalysis Tool
Identify Collecting ScopeIdentify Collecting Scope
Provenance and Context
Macro Appraisal
Provenance and Context
Macro Appraisal
Analysis
Arrangement
Analysis
Arrangement
Content Acquisition
Placed in Repository
Content Acquisition
Placed in Repository
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Identify Collecting Scope
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Identify Collecting Scope
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Identify Collecting Scope
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Identify Collecting Scope
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Identify Collecting Scope
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Provenance, Context & Macro-Appraisal
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Provenance, Context & Macro-Appraisal
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
• Visualize – Create a site map
• Organize – Identify and describe content to harvest (series)
• Process – Set up harvests
• Monitor – Find changes to the site map over time
• Visualize – Create a site map
• Organize – Identify and describe content to harvest (series)
• Process – Set up harvests
• Monitor – Find changes to the site map over time
Analysis and Arrangement – currently in development
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Content Acquisition &Ingest to Repository
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Content Acquisition &Ingest to Repository
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Web Archives WorkbenchWeb Archives Workbench
One interface, many uses– Collecting Scope– Provenance and Administrative Metadata– Selection criteria– Description– Harvesting
One tool, many types of harvests to meet many needs– Entire sites– Logical pieces of sites (Series)– Individual documents from sites
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
UIUC Content Collected via UIUC Content Collected via WAWWAW
College and Department Information– through main web pages of departments
Faculty Information – linked from faculty web space
Official Publications and Documents– posted on administrative web space
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Link to Provost WebsiteLink to Provost Website
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Undergraduate MinorsUndergraduate Minors
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Link to eZinesLink to eZines
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
News and Social NetworksNews and Social Networks
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
FacebookFacebook
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Link to ProgramsLink to Programs
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Study Abroad ScholarshipsStudy Abroad Scholarships
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Departmental EventsDepartmental Events
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Focus on Faculty PapersFocus on Faculty Papers
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Faculty Web SpaceFaculty Web Space
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Working and Published PapersWorking and Published Papers
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Capture of Actual PDFCapture of Actual PDF
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Significant Records of Permanent Significant Records of Permanent ValueValue
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Programs of StudyPrograms of Study
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Programs of StudyPrograms of Study
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Programs of StudyPrograms of Study
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
Programs of StudyPrograms of Study
ECHO DEPositoryECHO DEPository UIUC / OCLCUIUC / OCLC
““WAW Appeal”WAW Appeal”
Robust capabilities for documenting departments responsible for content – predecessors, successors, children,
parents, etc.
Inheriting metadata– applied to content/objects associated with
particular domains
Run locally or as a service
Content can be automatically deposited into a reliable digital archive
For Further Information For Further Information Contact:Contact:
Joanne Kaczmarek, Archivist for Electronic RecordsUniversity of Illinois at Urbana-Champaign
jkaczmar@uiuc.edu
Taylor Surface, Global Product Manager,OCLC Online Computer Library Center
taylor_surface@oclc.org
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