The Oklahoma 4-H Record Book. OKLAHOMA 4-H RECORD BOOK QUIZ The following questions will test your...

The Oklahoma 4-H Record Book

Oklahoma 4-H Record Book Quiz

The following questions will test your knowledge on record book basics! Please write your answers down to keep track.

Which of these sections is NOT part of the Record Book?

A. The story

B. The résumé

C. The Oklahoma Report Form

D. Photos

B. The résumé

What age must a 4-H member be to enter a state Record Book?

A. 12 years old

B. 13 years old

C. 14 years old

D. 15 years old

C. 14 years old

What is the maximum number of pages allowed for the 4-H Story?

A. 10 pages

B. 8 pages

C. 6 pages

D. 4 pages

C. 6 pages

How many pages of photos may be included in a record book, excluding the Photography Project?

A. 2 pages

B. 3 pages

C. 4 pages

D. 5 pages

B. 3 pages

True or False? Photos can be integrated into the 4-H Story.

A. True

B. False

B. False

How many 4-H projects can be included in a Level 1 record book?

A. 1

B. 2

C. 3

D. All major projects

A. 1

In the 4-H Awards section, can awards for all projects be listed?

A. Yes

B. No

C. Only if it is a state level award

D. Only if it is a national level award

A. Yes

Which of these is NOT a good strategy for writing captions for photos?

A. Start statements with “Here I am at the…”

B. Explain what is going on in photo and how it affected the project.

C. Explain your role in the photo and what you learned.

A. Start statements with “Here I am at the…”

True or False: If you flub up the guidelines for record books just a little bit, you’ll be fine.

A. True

B. False

B. False

How did you do?

What is a Record Book?

• A way to compete for awards and scholarships

• One of those things that kids/parents put in those stiff green folders with a clover

• A real headache!

A Record Book is also…

• An organized way to summarize a 4-H member’s project work, leadership and citizenship activities.

• A way to help members learn:– To set goals and work toward them– To make decisions– To keep records – To utilize available technology– To summarize information– To manage time and resources– To communicate thoughts, feelings

and achievements

The Bottom Line:

• Like all other aspects of 4-H, record books teach life skills through experiential learning.• They reinforce learning and develop understanding.

• They should answer three questions:• What was learned?• What does it mean?• How is it used?

Where to begin?• Planning is key• The best place to start is with the established objectives

for your project– All project objectives are listed in the Summary of Awards– These reflect the current focus of projects and provide a road

map for all members– Judges will read the project objectives while judging!

• Set short term goals– Based on project objectives, what do you want to

accomplish/learn this month or year?

• Early on, set long-term goals– Where do you want this project to take you?

Tools to Help

• This webpage has all the tools you will need for all of the state 4-H Awards Programs:– http://4h.okstate.edu/awards– By far the most useful tools are the Awards

Handbook and the Summary of Awards

Record Books Judged•Review and score written material•3 members on each committee

All 4-H Record Books and Award Applications Due in State 4-H

Office by noon

Up to 3 finalists and 3 alternates selected per Level I & Level II project. Score of 75 or higher required

Up to 10 interview finalists selected from Hall of Fame Blue Award Group

25-30 Level III & IV scholarship finalists selected for interview. Final number is determined by number of applicants with multiple entries.

All written material

sorted and checked

Interviews Conducted•Interview Committees review written materials and conduct interviews•3 members on each committee

Approximately 100 project, scholarship and special award

finalists participate in interviews

State 4-H AwardsSelection Process

Interviews confirmed and Interview schedule completed

Counties notified by email regarding members selected as project, scholarship or special award finalists

State Winners Announced atHonor Night Assembly at

State 4-H Roundup

Interview scores are combined with written material scores and state winners determined

Parts of a Record Book• Oklahoma Report Form (mostly quantitative)

– Section I-A – Project Work– What have you done in this project?– 2 pages

– Section I-B – Lessons Learned– What have you learned in this project?– 1 page

– Section II – Leadership Experiences– 2 pages

– Section III – Citizenship Experiences– 2 pages

– Section IV – 4-H Awards– ½ page

– Section V – Non-4-H Experiences– ½ page

• 4-H Story (More qualitative than quantitative)• up to 6 pages

• Photo section • Up to 3 pages, except for the Photography Project

Oklahoma 4-H Report Form

• Designed to report facts and figures– Based on linked text boxes– When the end of the field is reached, no more

information will be displayed

Formatting Tips

• No “preferred” way• Use tables or graphs to illustrate repetitive activities or

show time spent on project work• Use short statements to report one-time or short-term

activities (include number of times or number of participants as appropriate)

• Use impact statements or summaries to emphasize special projects

• Use lists to show that public speaking or judging activities were project-related

• Selectively use bold type and/or color

List entries by year to show growth2010•Provided display on dog obedience commands at county fair.•Led “Dog Breed” game at local 4-H meeting.•Presented demonstration on “Homemade Dog Biscuits.”2011•Manned working display on “Dog Breeds” at county Mini-Roundup.•Gave power point presentation on “Dog Care” at county contest.•Served as ring steward at district 4-H Dog Show.

2012•Taught the “Sit” and “Sit Stay” commands at county 4-H Dog Obedience Classes.•Represented Southwest District on State Teen LeadersCompanion Animal Council. •Co-led workshop at District Volunteer’s Conference on“The 4-H Dog Project.”

• Include level and numbers reached.– Have a column for level – Local (L),

County (C), District (D), State (S), National (N).

– Include a column with numbers reached.

• Place an asterisk next to leadership and citizenship that relate to the project being reported:

2012 *Presented “Food Safety Guidelines” at 4-H Food Showdown Training.

More Considerations:

• Vary use of verbs, prepositions, etc.Taught Led

Instructed TrainedEducated Explained

Showed Demonstrated

Tutored Coached

Drilled Directed

• Use your Thesaurus!

More Considerations:

Section I-A Project Work

• 4-H Project Work – 15 points– Concise summary of work done as a 4-H member in the project– Should show growth in number and complexity of activities

• Other Project Work – 5 points– Summary or examples of how 4-H knowledge, skills and project

work were applied in other organizations and/or settings– Other Project Work DOES NOT mean you add work you have

done in other 4-H projects – it refers to work you’ve done related to your project in other organizations and/or settings

Statements

Charts and Narratives

Other Project Work

Section 1-B – Learning Experiences• Reflect age-appropriate knowledge and

skills

• Show growth in technical expertise and skill

• Generally listed in chronological order

• Relate to project objectives – some objectives can only be met by “learning by doing”

Learning – specific and progressive

• 4-H Leadership – 15 points– Relates directly to the project reported.– Projects led, organized or assisted.– 4-H is visible as “lead” organization.

• Other Leadership – 5 points• Leadership in other 4-H projects.• Use of 4-H Leadership skills to benefit

other organizations/groups.

Section II – Leadership Experiences

What is Leadership?

• Helping an individual on a one-to-one basis.• Helping several individuals with a project in a group

situation (presenting a workshop, demo or speech).• Helping individuals learn through project promotion

(displays, distributing literature).• Planning, organizing, implementing and evaluating a

program or activity.• Serving as leader for a project club or regular club.• Serving as a committee chairman or officer.• Representing your group at a leadership

conference (State 4-H Roundup, D.C. Trip, etc.)

Leadership is probably not…

• Exhibiting at the fair (Project Work)

• Setting up chairs for an event (perhaps Citizenship)

• Giving a speech or demonstration (unless others are being taught how to give a speech)

Considerations:

• Try to have a balance between “project leadership” and “other leadership.”

4-H Leadership Non-4-H LeadershipOrganized a 4-H beef project Reporter for Oklahoma Junior

club; conducted 4 meetings a year. Angus Association.

Led tote bag sewing workshop for 1st Assisted Family and Consumeryear 4-H members. Science instructor in 8th grade

sewing class.

Leadership – Grouped by years or type of activity.

Section III - Citizenship Experiences

• 4-H Citizenship – 15 points– Community service projects/activities related to the project

reported that are organized by/through 4-H– Individual service activities representing 4-H

• Other Citizenship – 5 points– Community Service related to other 4-H projects– Community projects organized by other groups

What is Citizenship?

• Participation in service learning activities• Activities that foster greater understanding of community

issues• Donations, community fund raisers, food or clothing

drives etc.• Involvement in special causes – Heart Association or

Diabetes education, volunteer for local Red Cross, Salvation Army, Ronald McDonald House, etc.

• Remember, true citizenship is not just picking up trash – it takes the 4-H’er to a higher level of maturity, creativity and understanding

Citizenship is probably not…

• Teaching a workshop (leadership)

• Giving a talk or demonstration (unless the purpose is to get support for a service project)

• 4-H Citizenship is not what you do as a member of your church youth group (but could be reported as other citizenship)

Leadership vs. Citizenship

• Dozens of record books each year confuse these terms

• When you are leading or organizing a project, it goes in leadership, even if you are leading a community service project

• Examples:– Leadership

• Organized a calendar drive for two nursing homes

– Citizenship• Donated 15 calendars to calendar drive for two

nursing homes

Citizenship Separate “4-H” from “other”

Section IV – Awards

• 5 points of overall score

• Project-related 4-H accomplishments

• Significant awards/trips

• OK to summarize or group similar types of recognition

• Not to exceed ½ page

• May be chronological or in order of importance

Section V – Non-4-H Experiences• 5 points of overall score• Include all significant participation in

groups/activities outside of 4-H– If project-related activities have been reported in other

sections, do not repeat

• Show important awards/participation in other organizations

• Summarize or group similar types of recognition• Not to exceed ½ page

Awards/Other Activities

The 4-H Story – 15 points

• Project Growth – 5 points– Document change over time in skill, ability, numbers, etc.

• Personal Growth – 5 points– Examples of how 4-H and this project have impacted the

member and others

• Application of 4-H knowledge and skills – 5 points – Examples of leadership and service and application of skills in

other settings

The 4-H Story

• Complements the facts in the Oklahoma Report Form• Shares the member’s feelings• Tells who, what, when, where, why and how the facts

in the ORF came to be • Must be double spaced• Must be no more than 6 pages

Photo Section – 5 points• Suggested Pictures

– 1 page of project work – 1 page of leadership activities– 1 page of citizenship activitiesPhotography books only –

up to 10 additional pages to illustrate technique/skill

• 3-4 pictures per page – Up to 6 pictures if digitally cropped and captions printed as one

unit

• Descriptive Captions

• Attractive Presentation– If digitally creating your photo pages,

DO NOT DISTORT PHOTOS!

A good photo section:

• Shows member engaged in a variety of activities– Action pictures are always best!

• Illustrates growth by showing member at different ages• Uses good captions

– Avoid starting each caption with “Here I am….”; “I am….”; or “This is me doing…”

– Don’t state the obvious. Explain what is going on and how it affected your project.

– Don’t repeat yourself in the same caption. Remember, your space is limited.

– Do not write as if you are talking about yourself to someone else. • For example: “David is shown planting a test plot of corn,”

sounds strange if you are David.

General Formatting GuidelinesMargins

• Top – 1 inch

• Bottom – ½ inch

• Left Side – 1 ¼ inch

• Right Side – ½ inch

*Larger margins OK - Smaller DQ*

Recommended Fonts– Times New Roman 12

– Arial 12– Courier 12– Smaller fonts will be disqualified

Discouraged Fonts– Any narrow, condensed, script, or

fonts

General Formatting Guidelines

Disqualifications• Previous winner in the current level – members may be named the

State Winner in only one Level I project, Level II project or Level III scholarship during his/her 4-H career

• Member is not 14 by January 1 of current year• Member has graduated from high school and is older than 18 by

January 1 of current year

• ANYTHING extra – check guidelines– Too many pages– Too much space– Reduced fonts– Smaller margins– Reduced spacing– Excess photos (more than 3 pages)

General Formatting Guidelines

What other awards programs are there?• Today we’ve concentrated mostly on the

Level I 4-H record book, but there are several other programs

Level I Project Books

• The basic record book– Must be 14 years old to enter– May enter up to two record books per

member

• New for 2014: All project scholarship awards increased to $1,200!

Level II Project Books

• For 4-H’ers who have won a Level I project on the state level

• The Level II book also contains the ORF, 4-H story and picture pages– The objectives are more broad– The expectations are much higher

• Must be 15 years of age by Jan. 1 of the program year• May enter up to two Level II books• New for 2014: All project scholarship awards

increased to $1,200!

Level III Scholarships

• Specifically for graduating high school seniors• Uses a different scholarship form (the Level III & IV

Scholarship Application)– Modeled after the Oklahoma Report Form– Same general formatting guidelines

• Each scholarship has different requirements• The Summary of Awards lists the details

Level IV Scholarships

• Specifically for 4-H alumni in college• Uses the Level III & IV Scholarship Application• Each scholarship has different requirements• The Summary of Awards lists the details for

each scholarship

State 4-H Hall of Fame

• Highest honor given on the state level • Induct two 4-H’ers annually • Must be 16 years old by Jan. 1 of the program year to compete• Same requirements as the Level I & Level II books

– Must include all transcripts

• Judged by a panel of five vs. three for both the record books and interviews– The top 20 are chosen for the Blue Award Group

– The top 10 interview for the award

• See the Summary of Awards and Awards Handbook for more info

National Congress

• Flagship event of the national 4-H program– Held every year the week after Thanksgiving– Designed to give youth a cross-cultural experience and address

the needs and issues of young people

• Separate application form on the website– Packet must include:

• Application• Personal resume• 4-H Story (up to 6 pages)

– Applicants may be interviewed

• Must be 16 years old by Jan. 1 of program year

Questions?

The Oklahoma Report FormWhere Does It Go?

In 2010, you bought 3 breeding sheep to add to existing herd for your main project.

A. Section IA – Participation in 4-H Project

B. Section IB – Learning Experiences

C. Section II – Leadership

D. Section III -- Citizenship

A. Section IA – Participation in 4-H Project

In 2012, you were elected as reporter of County 4-H Council.

A. Section IA – Participation in 4-H Project

B. Section II – Leadership

C. Section III – Citizenship

D. Section IV – 4-H Awards

B. Section II - Leadership

Record Book Category is: Fabrics & Fashion. Where would you list Food Showdown practices?

A. Section IA – Participation in 4-H Project

B. Section IB – Learning Experiences

C. Section II – Leadership

D. Can’t put in this book

D. Can’t put in this book

In 2009, you coordinated the Habitat for Humanity Lunch for Workers for your 4-H club.

A. Section IA – Participation in 4-H Project

B. Section IB – Learning Experiences

C. Section II – Leadership

D. Section III -- Citizenship

C. Section II - Leadership

You were selected as the 2012 County Hall Of Fame Recipient.

A. Section IA – Participation in 4-H Project

B. Section IB – Learning Experiences

C. Section II – Leadership

D. Section III – Citizenship

E. Section IV -- Awards

E. Section IV - Awards

In 2011, you participated in 1 county, 1 district, 1 state and 1 national FCS Skill-A-Thon contest.

A. Section IA – Participation in 4-H Project

B. Section IA – Listed as Non-4-H Work

C. Section IB – Learning Experiences

D. Section V – Non-4-H Activities

A. Section IA – Participation in 4-H Project

In 2009, you learned about common injection sites, giving injections, and reading medication labels in your swine project.

A. Section IA – Participation in 4-H Project

B. Section IB – Learning Experiences

C. Section III – Citizenship

D. Section V – Non-4-H Activities

B. Section IB

In 2010, developed exhibit on Food Safety for Food Science 4-H Project to display at school health fair and local grocery store.

A. Section IA – Participation in 4-H Project

B. Section IA – Listed as Non-4-H Work

C. Section III – Citizenship

D. Section V – Non-4-H Activities

A. Section IA – Participation in 4-H Project

Collected soda can tabs from local restaurants to donate to the Ronald McDonald House.

A. Section IA – Participation in 4-H Project

B. Section II -- Leadership

C. Section III – Citizenship

D. Section V – Non-4-H Activities

C. Section III - Citizenship

Served on the County 4-H PAC Committee representing the County 4-H Council.

A. Section IA – Participation in 4-H Project

B. Section II – Leadership

C. Section III – Citizenship

D. Section V – Non-4-H Activities

B. Section II - Leadership

In Performing Arts Project: Performed puppet show with church youth group.

A. Section IA – Participation in 4-H Project

B. Section IA – Listed as Non-4-H Work

C. Section III – Leadership

D. Section IV – Awards

E. Section V – Non-4-H Activities

B. Section IA – Listed as Non-4-H Work