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The AMCAS Application ProcessFor Applicants
Overview
About AMCASWhat does AMCAS do?• Provides an online medical school application
• Collects one set of official transcripts from all applicants
• Verifies academic records and calculates an AMCAS GPA
• Distributes application data to participating medical schools
• Collects & distributes letters of recommendation
• Facilitates criminal background checks for accepted applicants
Application Timeline
May 5, 2011* AMCAS application opens & AMCAS begins accepting transcripts and letters of recommendation
June 1, 2011* Applications can be submitted and AMCAS begins verifying coursework
June 10, 2011* Initial transmission of application data to medical schools
For the 2012 entering class
*subject to change
Application Deadlines• Vary by medical school, but generally fall
between October 1 and December 15
• Deadlines are posted on AMCAS website and within the online application
• Official transcripts are due within 2 weeks of the application deadlines
• AMCAS does not grant deadline extensions. Applicants seeking an extension should contact the medical schools directly.
Application Fees$160 processing fee which includes one medical
school
• $32 for each additional school (2011) Refunds are available to applicants are not in
verification or processed status. Applicants will receive refund for all deadlines that haven’t passed with the exception of the AMCAS processing fee
• Payable online via Visa/MasterCard or Telecheck
Overview• About AMCAS
• The AMCAS Application
• Monitoring your Application Status
• The Verification Process
• Criminal Background Checks
• Fee Assistance Program
• Resources & Information
• Q&A
The AMCAS Applicationwww.aamc.org/amcas
AMCAS Registration• Use accurate biographical information during registration:
The AMCAS Application
The AMCAS Application9 Sections:
• Identifying Information• Schools Attended• Biographic Information• Coursework• Work/Activities• Letters of Evaluation• Medical Schools• Essays• Standardized Tests
Identifying Information: Legal/preferred names ID numbers Date of birth Sex
The AMCAS Application
The AMCAS ApplicationSchools Attended
High school Colleges
– You must list every post-secondary institution where you were enrolled for at least one course, even if credits were transferred, no credits were earned, or you withdrew
Previous Matriculation to US Med School Institutional Actions
The AMCAS ApplicationBiographic Information
Contact info Citizenship Legal residence Race & Ethnicity Languages Family info – dependents/parents/siblings Felony/misdemeanor/military discharge
The AMCAS ApplicationChanges to the Disadvantaged Section• The questions that have been buried beneath the
disadvantaged question will be brought to the top level and presented to all applicants.
• We will continue to allow applicants to self-identify as disadvantaged and write a brief essay.
The AMCAS ApplicationsChanges to Parental Information
• Applicants will be required to provide information about their parents or guardians
• Expanded occupational & educational categories
The AMCAS Application Coursework
The AMCAS ApplicationWork & Activities
• Enter any work or extracurricular activities, awards, honors or publications you would like to bring to the attention of medical schools
• A maximum of 15 experiences may be entered
New
• Contact email or phone is required
The AMCAS ApplicationWork & Activities
• Applicants will be asked to indentify up to three experiences they consider to be the most meaningful
• When considering which experiences are the most meaningful applicants will be prompted to consider the transformative nature of the experience, the impact made while engaging in the activity and the personal growth experienced as a result of participation
The AMCAS ApplicationLetters of Recommendation• Letters do not have to be entered before
submission of the application.
• Application processing is independent of letter receipt
• Be aware that medical schools have letters deadlines
• Medical schools may require letters to be on letterhead and have a signature
Letter Request Form
Applicant’s identifying
information
The author’s address
Used by AMCAS to attach the letter to the application
Methods the
author can use to send
their letter to AMCAS
Many medical schools require that recommendations are on official letterhead and bear the signature of the author
*
Letter Request Form
Letter ID and Letter
Type
The AMCAS ApplicationMedical Schools• Designate the schools & programs to which you
wish to apply
• Define how letters should be distributed to your designated medical schools
• Only schools whose deadlines have not passed will appear in the drop-down list
• You can come back to this section and add additional schools at any time
The AMCAS ApplicationEssay/personal statement
You may wish to include information such as:
• Special hardships, challenges or obstacles that may have influenced your educational pursuits.
• Commentary on significant fluctuations in your academic record that are not explained elsewhere in your application.
The AMCAS ApplicationStandardized Tests
• MCAT scores earned in 2003 and later will be automatically released to AMCAS and will appear in this section of your application
• You may also enter scores from other tests such as GMAT, LSAT or GRE
The AMCAS ApplicationSubmission Certification:
• Revised
• Statement is now bulleted and requires acceptance to each statement rather than one paragraph. Easier for applicant to read certification statement and highlights importance of statement
• New
• Applicants must certify that all written passages have been written by them.
Very few changes are permitted once the application has been submitted. They are: Name and Contact Information Required and Alternate IDs Indication of MCAT test date Letters of Evaluation can be added and assigned to
medical schools, but NOT deleted• Applicants may indicate that a letter will not be sent
Medical schools can be added and programs can be changed if the deadlines have not passed
Advisor Release
After making a post-submission change, the applicant must re-submit in order to save changes
AMCAS ApplicationPost Submission Changes
Overview• About AMCAS
• The AMCAS Application
• Monitoring your Application Status
• The Verification Process
• AMCAS Letters of Evaluation
• Criminal Background Checks
• Fee Assistance Program
• Resources & Information
• Q&A
AMCAS Application Life Cycle
Not Submitted to AMCAS
Submitted to AMCAS – Waiting
for Transcripts
Submitted to AMCAS – Ready
for Review
Submitted to AMCAS –
Under Review
AMCAS Processing Complete
Returned to Applicant
May take up to 6 weeks*
Submitted to AMCAS – Waiting
for Transcripts
Monitoring Application Status
Monitoring application status
Overview• About AMCAS
• The AMCAS Application
• Monitoring Application Status
• The Verification Process
• AMCAS Letters of Evaluation
• Criminal Background Checks
• Fee Assistance Program
• Resources & Information
• Q&A
• 20 verifiers process between 1,500 and 2,000 applications per week
• Average application has about 52 courses taken at 2 to 3 schools;
• 2 levels of verification, performed simultaneously– Line by line comparison, much like proof-reading– Normalization, involves applying judgment,
performing calculations and researching school-specific and/or applicant-specific situations
AMCAS Verification
What is verified for each course? Academic Status Academic Year & Term Grades Hours Course Classification (BCPM vs. All
Other) Course Type (Honors, Repeat, AP, etc.)
AMCAS Verification
The end result:
• Verified AMCAS GPA broken down by science & non-science courses and by academic status
• Note that medical schools do not just see your GPA. They receive all of the detailed information that you entered in the coursework section of your application.
AMCAS Verification
AMCAS Verification
• Early is good. Error-free is better.
• Before submitting your application, print it out and review it very carefully for missing courses or grades as well as for typos and errors.
• Monitor the status of transcripts & remember that transcripts must be official
• Look for emails from AMCAS@aamc.org regarding problems or delays
• Review verified coursework immediately after AMCAS processing is complete
Application Tips
Overview• About AMCAS
• The AMCAS Application
• Monitoring your Application Status
• The Verification Process
• AMCAS Letters of Evaluation
• Criminal Background Checks
• Fee Assistance Program
• Resources & Information
• Q&A
Criminal Background Checks• The AAMC recommends that all US medical
schools procure a national background check on all accepted applicants
• AMCAS facilitates this process for schools that choose to participate.
• There is no additional fee to the applicant for background checks conducted through AMCAS
• Details about the types of searches conducted and the list of participating schools can be found on our website
Criminal Background Checks• After January 1, accepted/waitlisted applicants to a
school that participates in the AAMC CBC service will receive an email from Certiphi Screening asking to provide consent to conduct a Criminal Background Check If accepted to an Early Decision Program
applicants background checks are done immediately
• Results will be made available for review prior to their release to medical schools to which have accepted the applicants.
• Applicants have 10 days to review the report and contest the accuracy of the results
Criminal Background Checks• The report procured during this process will not
be released to any party other than the medical schools requesting this report.
• On the report, history including infractions and juvenile records will be displayed to the applicant but medical schools vary on the content they can and will view.
Overview• About AMCAS
• The AMCAS Application
• Monitoring your Application Status
• The Verification Process
• AMCAS Letters of Evaluation
• Criminal Background Checks
• Fee Assistance Program
• Resources & Information
• Q&A
Fee Assistance Program (FAP)• Assists applicants who, without financial
assistance would be unable to take the MCAT or apply to medical schools through AMCAS
Fee Assistance Program• Benefits
AMCAS fee waiver for up to 14 medical school designations (>$500 savings)
MCAT Fee Reduction from $235 to $85 One free copy of
– The Official Guide to the MCAT Exam– The Medical School Admissions
Requirements (MSAR)
• Most medical schools waive supplemental application fees for applicants who have been granted fee assistance by the AAMC
Fee Assistance ProgramEligibility Criteria
• Must be a U.S. citizen, permanent resident or have refugee/asylum status
• Total family income 300% or less of the federal poverty guideline
• Example: • Poverty level for a family of 4: $22,050• FAP threshold: $66,150
Fee Assistance ProgramImportant policies
• FAP does not distinguish between dependent & independent applicant status
• FAP is not retroactive
Overview• About AMCAS
• The AMCAS Application
• Monitoring your Application Status
• The Verification Process
• Criminal Background Checks
• Fee Assistance Program
• Resources & Information
Resources & InformationSupport for Applicants and Advisors:
• 10 dedicated staff• Office hours 9 am -7 pm ET M-F
Applicant Website: www.aamc.org/amcasTelephone: 202 828 0600Email: amcas@aamc.org
Facebook.com/amcasinfo
To find out more about specific Medical Schools & programs
• Medical School Admission Requirements (MSAR) guide Available online through www.aamc.org/msar
• Contact Medical Schools Websites Admissions offices/brochures
Resources & Information
©
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