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F.No.29o L7 | L l2o1 l -GAGovernment of India
Ministry of Environment and Forests(GA Section)
ParYavaran Bhawan,C.G.O. ComPlex, Lodi Road,
New Delhi - 110 OO3.
Dated z L2th M.Y, 2OIL
Rate Contract No. MoEF/Minor Works/2Ol1-12
(Closing Date 15OO hours on 27tnMay' 2O11)
SUBJECT: - Tender for Annual contract for repair & maintenance
furniture in the Ministry of Environment & Forests for the year ?OLL
20L2.
ofto
Sealed quotations for rate contract are invited for repair of furniturc
items/articles ordinary polishing/special spirit French polishing of various
furniture, renovation "oi
uphotJery of soia-set, chairs, tablcs' almirahs'
showcase, bookcase, visit& chairi and stitching of curtains as per iist
attached on the terms and conditions enumerated in the following
paragraphs. only registered and reputed firms fulfilling the eligibility
criteria need to appty. l)ompieted tender document in sealed covcrs should
bc dropped in the iender box kept at the ground floor, Paryavaran Rhavan'
CGO iomplex, Lodi Road, New Delhi by 1500 hours on 27th Mty, 2OII'
cost of the tender is estimated at Rs.l8 lakhs per year.
2. Eligibility criteria The firm should be a registered firm having (i)
turnover of Rs. 50 lakhs (Rupees fifty lakhs) during last three financial
years, t.e. 2OO7-OB, 2008 -Og,2OOg-10 and current financial year; (ii) should
have at least 02 years experience in the rclevant field in the Govcrnment
Ministries/Departments/Government or Semi-Government Organizations,
including pubtic Sector Undertakings; (iii) should have valid IT and ST
clearancE certif icates for last three y"u"t" 2OO7-O8,2008-09, 2OO9-10 and
current financial year. while submitting the tender, the bidder shall havc tt>
produce self attesied copies of following documcnts in support of cligibility:
(i) Balance Sheet for last three financial years certified by Chartered
Accountant;(ii) Experience Certificate issued by an officer
Section Officer;(ii| Clearance Certificates of IT, ST and any other tax as applicable;
i*i Details of the firm/company in case of partncrship firms.
i")' Copy of MCD/NDMC Authorization Certificate of workshop
not below the levcl of
2pt
o3. The Firms who quote the rates should submit Earnest Money of Rs'
36000/- (Rs. Thiity six Thousand only) in favor of Pay and Accounts
Officer, Ministry of Environment & Forests, New Delhi in the form of
Bank draft along with the tender. The Tender received without earnest
money in the iorr' of Demand Draft sha11 be summarily rejected
without assigninj any reason therefore and no tenderer shali have the
right to represen"t against it ev-en if his quotations happen to be the
lowest. The earnest" money of the firm whose quotations are not
approved shall be released after the award of the contract to the
successful bidder.
Due care may be taken while filling the quotation. A1l thc ratcs must
be shown against the items mbntioned in the Tender without
overwriting/cutting. Total of all the rates of different items should bc
the cnd of the total column. Incomplete tender form will be rejccted
summarily.
4 .
5. No advance payment will be made in any case'
6. This Department at any time can terminate the contract without
assigning any reason. In this connection the decision of the
competent authority shalt be final and biding upon the contractor'
The Ministry resern" th" right to reject any or all Tender in full or part
without assigning any reason therefore'
Scope of work:
1. The repair work is to be carried out in the premises of the Ministry
of Environment and Forests, Paryavaran Bhavan, Ncw Delhi as far
as Possibie .
2. Only such works as cannot be done in the officc premiscs would bc
allowed to be d.one in the workshop of thc contractor' The
contractor shall arrange for to and fro transport and carry the
items at his own risk and cost. No extra charges will however be
payable on this account'
3. Any loss or damage of any item during repair within the premises
of the MoEF o1. u.ith" *oik"hop of the contractor shall be liability
of the contractor and the MoEF ffiay, at its discretion, deduct total
cost of the item or any part thereof from the bill of the contractor.
4. The contractor shall depute at least two skille d carpente rs to this
Ministry every day for dting the day to day polishing and repairing
jobs. If the carpenters does not come on any of the working day or
fails to do the required carpentry work, the work will be got done
by the Ministry at the cost of contracted agency'
5. The contractor shall use materials of standard quality only for
repair/polishing of furniture. For change of upholstcry of sofa sct
and stiiching of-curtains, the sample should be got approved by the
SO (GA) or the Lrser officer'
6. The contractor shall und.ertake repair work oniy after receiving a
written order signed by the so (GAi. Any work undertake othcrwise
shall be treated as unauthorized work and cost of such work shall
not be Paid bY the Ministry'
7. The contractor shall -.intair, job card for each repair Yn.t\undertaken by him. The card shouid be got signed by the officiai
concerned after satisfactory completion of work'
8. The rate should be mentioned exclusive of taxes and levics in he
f inancialbiddocumentat tachedasAnnexure-I l .g. rne rates luoted shall be valid. for a period of 60 d'ays or ti1l award
of the rate contract, which ever is earlier'
Tendering Process
The tender is required to be submitted on twin bid basis i'e' qualifying
bid (Annexure-I) and the financial bid (Annexure-Il) complete in all
respect, in separate sealed covers super-scribed" uQualifging Bid'
Annua lcon t rae t fo r repa i r&main tenqnceo f fu rn i tu re inMinistry of Enuiron^"it and Forests" and "Fino,ncial bid
Annual cintrqct for repqir & molinte/.(':nce of furniture in
Ministry of Enuironmeni qnd Forests" addressed to 1he Under
Secretary (i;n), Ministry of Environment & Forests both in sealed
covers ,pu t toge ther inoneenve lop , tobedropped in thc tcnderboxp laced inGASec t iona tg round- f loo - r , .ParyavaranBhavan ,C.G.O.Complex ,Lodh iRoad,New"De lh iby3 .ooP.M.on27 th .Mav .2o11 .The financial bid should be in Ge format given at Anncxure Ii'
Financial Bid in any other form will not be accepted' The earnest
money must be placed in the "Oualif-ving Bid" envelope.' Incomplete
bid document will not be accepted. The qualifying -bids will be
scrutiniz"a ut the Ministry to shortlist the etigible bidders' Thc
financial bids of only the short listed eligibie bidders will bc opcned for
consideration.
Late submission of tenders will
Environment & Forests reservesquotations.
not be accePtcd' Ministry ofthe right to reje ct any or all
Payment:-
a. The bilts in duplicate, for the services prepared on thc. basis of
rates will have tt Ue submitted in favor of Ministry of Environment
& Forests, New Delhi for effecting payment together with the copics
of written work order and original job cards duly signed by uscr
officers/ sections. The bills for all works done during a month shall
be submitted by $ra day of next month (or next working day if 3'o is
holiday). Bills of previous month shall not be accepted for payment
after 3ra day (or next working day if 3'd is holiday) of thc month' No
ad'vancepaymentshal lbemadefortheservices.
b . Thepaymentw i i lbere leasedthroughcrossedchequesand incometax and. other taxes, if any, shall 6" d"d.r"ted RTGS against bills
submitted.The job carried out shall be to the satisfaction of the HOD' faiiing
which deductions 6 loo/o of the total biil shall bc deducted'
Depending upon theleverity of negligence, MoEF reserves the right
to blackiist the agency for a iliaole period or from further
plrticipation in ani of MoEF's contractors. The decision of MoEF
"ft.U be final in this regard'
Prices:
Rates shali remain fixed and valid during the period of contract' This
office will not entertain any claim on account of sales taxf or any other
tax for the material used for executing the work awarded under the
contract and all such taxes should be paid by the firm itself' TDS and
any other Government levies applicabli ott bill as per Government of
India instructions issued from time to time shall bc deductcd'
Arbitration
1. In the event of any question, dispute or difference arising undcr the
agreement or in ctnnection therl with (except s to the mattcrs, thc:
decision to which is specifically providcd under this agrccmcnt)'
the samc shall be referred to sole arbitration of sccrctary, Ministry
of Environment and Forests (MOtrF) or any othcr person appointcd
by him. In case his designation is changcd or his office is abolished
then insuchcase to theso learb i t ra t iono f theo f f i cc r fo r thc t imebeing entrusted whether in addition to the function of the Secretary
or by whatever designation such officers may be called (hereinafter
referred to as the said officer). In the event of such Arbitrator to
whom the matter is originally referred to vacates his office on
resignation or other wise or refuses to do work or neglecting his
work or being unable to act as Arbitrator for any reasons
whatsoever, th; Secretary, Ministry of Environment and Forests
shall appoint another person to act as Arbitrator in the placc of
outgoing Arbitrator and the person so appointed shall be entitled to
prof."d f,rrther with the ,efer.nce from the stage at which it was
le f tby thepredecessorandtha t theawardof thearb i t ra to rsha l lbcfinal and tinding on both the parties. Contractor will have no
objection in any such appointment that arbitrator so appointed is
an employ." oi MOEF or a Government Scrvant or that he has to
deal with the matter to which the agreement relates or that in the
course of his duties as a MOEF employee he has expressed his
views on all or any of the matters in dispute. The adjudication of
such Arbitrator shall be governed by the provision of the arbitrator
and conciliation Act 1996, or any statutory modification or rc
enactment three of or any rules made thereof'
2. The venue of arbitration proceeding shall
Delhi or such other place as the arbitrator
3. The arbitrator may from time to time with the consent of both the
part iesenlargethet imeframeformakingandpubl ishingtheward.Subject to afiresaid arbitration and coniiliation Act, 1996 and the
rules made there under, ay modification thereof for the time being
in force shall be deemed to apply to the arbitration procecding
under this clause'
If you are interested in undertaking the work' you may kindly
submit d; Tender (Strictly as per Performa attached) to the
undersigned by name on ortefore^by 3.00 P.M. on 27th Muy, 2oll
in a seaied cover with the words in Uttd letters "Tender for Annual
contract for repair 6o maintenance of furniture in this MoEF for
the year 2OL{-2O1.2". T1.,.e Tender will be opencd on 27th Muy'
2o t |a t3 .3OPM.Youmaypresen ta t the t imeofopen ingo f thequotation.
contact Person : In case the tenderer desire to have any
clarification regarding the terms and conditions of the bid
document or any interpretation thereof, they are advised 'to contact
us(GA) on telephone No.24363021 between 1500 hrs and 1700 hrs
on all working daYs'
Under SecretarY
be officc of MoEF at Ncw
may decide .
(S. MahaPatrafto the Govt. of India
a Annexure-I
i. Name of the ProPrietor(a) CompanY lftrrn
Name of Directors in
Ministry of Environment & Forests
Qualifying Bid Document
in case of proPrietary
case of Pvt. Ltd. firm
I
Contact _l
6.
7 .8 .9 .
4.(B). Annual Turnoversheet for the last TWO Years
along-with balance
Address of work Place with
area of premises.Whether owned/rented.Name of BankerDetai ls of EMD.
10. whether the firm has any legal suit/criminal case pending against its
proprietor or any of its Directors 1in trre case of Pvt. Ltd co.) or having been
earlier convicted on the gro.ltd of moral turpitude or for violation of
PF/ESI/Minimum wages Act or any other laws? Give details'
11. Self attested certificates/copies should be enclosed for following:-
Balance Sheet for last three financial years certified by
Chartered Accountant;Experience ccrtificate issued by an clfficcr not bclow the
level of Section Officer;Clearancc Certificates of tT, ST and any othcr tax as
applicable;(iv) Details of the firm/company in case of partnership firms.
(v) Copy of MCD/NDMC Authorization Certificate of
workshop
b) Certificate of registration of the firm'
Declaration:-
I hereby certify that the information furnished above is full and correct
to the best oi ourfmy knowledge. I understand that in case any deviation is
(0
(ii)
(iii)
a)
O found in the above statement at any stage, the company will be blacklisted
and will not be allowed to have any dealing with the Ministry in futurc'
(Signature of auth orizcd signatory)
a ANNEXURE-II
FINANCIAL BID
LIST OF ITEMS FOR REPAIRDate :
- -U"ia -Sr.
-l!9.I . __I
Item DescriPtion
--ffi-Rate
2. nepticement of New Wooden Back(Duly Canned, Polish & Fitting)Replacelnent of Woo4eg Arm,sRe p lac e_me n t o-f BqU lgl-q bo g
RepiacgmentPlsglbqt-9eP" -]!4uqll(epeli-d qlq { q beu-
If_._--. . -II
IIt -It - -lIIj
l - - . ,Il1 - -I
1--.---- -II _ _ -
3.456-I Paintins of Steel Chair8 P/F of Steel Strips for Support with
welding9 . P/F of Nut Bolts -1il. STEEL TABLES
I BAelIgls-Lq"k-qs.QrF-tery-Rep_1e9qry9r'! 9I!99k-A4lu*tseg|s{ DlqwqI{!4sr_&.p4l ,{ f"u,l-eProvidilgg! KeYopenl4g !!QI4*9I--
o
34.*,_5 .6 .7 . Repair of Lock
8.
:i 0
P/F of Complete Drawer box with 3drawersPlf'of N"* bra*erPL{-sl trusiealog{Per*qg FU-
l 1t2 .13.
Beptacemelt of UanAF7tr' Nonapan Tops (Prelaminated 18.00mm thick with rubber beeding)
L4 . P/F of New Drawer Chanel
15. P/F of lees of 25 mm square
16. P/F of Rubber Shoes
17 . &gpeqof Locking SYStemilI. STEEL ALMIRAH
Bep,l4eeqe4!-qi-Lesk -nepleeese-$ o{lIe&-Repair o{ Lgckin g-,QYglg*-Steel Bail
1234.5 . Minor Rcpair6 . Adiustment of Shelves
Providing of KOpening of AlmirahRepair of LockP/F of NewlgggjEese) ----P i F of New Bush
Repairing of DoorP/F of New ShelvesP/F of New LockinfQY$gnqRepair of Leg with weiding etc'
P/f 'of glass in glass aimirah
Steel Almirah (Small
Steel Table (Officer
Steel Table (AssistantSteel File Tr
Q1".tj4ltgglqb-tget -
STEEL FILLING CABINETcement of Lock
3gp_!eq"get-of HandleRepairins of CabinetOverhauling & Gre4sinSteel BallRerrair of Locking SYSlgr'qProviding of k.yq -O pening o:lFtlllqg C abinet
Adiustmcnt of Drawer- -v - - . - - -
P/F of New Channel
El-I-qryluh'FsEeq :---STEEL REVOLVING CHAIRS
Repair of Revolving chair
Overhaulins of Axlement of Wheel(Ord.) -
Overhauling and Greaqlsepbqgggn! 9t qP-q!€Providlqs ot$legl EeqgPaintine of Revolving ChairWeldine Per PointPIP of Caster Bush with weldinP/F P.U. (Plastic) ArmsRepair of seat or back
P/F of New Revolvitg!-Y"lqlLP/F of +rblqf{laPl(anY size)P/F of wheel (Godrdtype, Jenson)-.
SPRAY PAINTING OF STEELFURNITURE
Steel Almirah (Big size
Side Rack (Bi
8. Side Rack (Small)
9 . Steel Book CaseSte_el Cheql_ ---
DOOR LOCKReplacement of Lock (Or4')P.r. , lo.r ' rnent Handle (Ord.)
_19__VII. -1 .2.
Repair of Old Lock
Pro:l4tqg Pt 5gY__--=3.4 .5 P/F of Go4lej Night Lat.! ,_, .
egpbeslqgad"&er t "$c9$er -E9pl"qqgg4!-o!n oo t H
"e4te (Coa.
Ptgqlqg-q! t eqEqq !99i-P/F of Door StoPPerReoairing of Door
6.7t .
_{9.10 .11 . P/F of New Hinges
P/F of Aldrei (Sliding BqtL---213. Pi F locking bolt
[ - - - - ' -t . _ - . , _ - . , _ _II
t - "I
t -------Ir'-- - -I| - - - -I
LIl , - - .
T4 Pi F of Tower bolt
VIII. STEEL BOOK CASE
P/F of LocllP/F of Handle
Elr of 91qs-9_Een99-Provi4ilg -ol_KeYop"4te q! Eq_qB-QeFssSpe[ ol!_qqb _--Bgpglrql t g gbu glYglgltt -P7F-.f g1"* panes to wooden bookshelfetq.
DOOR CLOSER
1
2.3.45
9__ _.7I .
& ---
IX.1I . Repair of Door Closer
2. Oiling of Door C-lgser --3 . Replacement of SPring
4. R"plac"@5 Replaceme4t of Big Rod
a__ryI
) ( . -
B_/J "f NgqPooLAP:gI
SPIRIT POLISH ON WOODENFURNITURE
ISI
-!,-2.
Officer Table / Sectt.Tabiecle$ I+U._Asstt. Table3 .
4 . Office Chair5. Easy Chair6 Partition Screen
Side Rack7.8 . Centre Table9 . Almirah B
Almirah SmallMirror StandStooiConference Table
Book ShelfNotice BoardC"ta Cabinet/ Di"Pley-begk
fUeqdqn bed/Ptniag 9----Partition etc (Per Sq,ft)
Polishins of PelmetPaintins Partition Etc.SptntFoltshng of wooden sofa set (Five
Painting/Polishing of A'C. Cover on
Window
E4rnqs!!perluqn-rv-1lh-Plce-lelll-e"i"t-ittg of !l -- -paintin e / Po li shin g o liVpq4g n-plantetsA. Bis SizeB. Small SizeP"tnttng of Partition, walls etc' with
lastic paint
Spott polishing of wooden frame &
"r"etrg o*f3.__v--. -@ q -
NBPNiN OF WOODEN FURNITURE
Minor Repair of Chairs
\4tgl-89!e1f of TableMinor Repair of ScreenMinor Repair of AllqirallP/F Plv in Table Dr4wgrsP/F Arm to ChairsP/F of Legs of Chairs
Plf 'of Sunmica on Wooden Table --Minor Repair of anY other items
P/F of New DrawerMaior Repair of ChairMaior RePair of TableMaior repair of AlmirahMaior rePair Rack
Maior repair of Screen
P/F of legsa.ableRepairing of wooden bq49]l
P/F of ply (Commercial)
WP of lock to wooden tablqF of Kunda
2L Regair of drawer of Wooden TeFleP/F .f t".oden board (19 mm gq1qgp-1sr_f22
23 F of Alumiglum Ebee!"-F of wooden bracket
BP24
25 P/F of curtain rod/channel (Alumtntu{n
2627
P/F 19 mm board (TeakP/F of Ply (Teak)
28 plf' of wood pieces of suitable size forrepair workF/P of Multipurpose lock (Godrej)29
30 P/F Wall Catcher31 P/ F Fancy knobs/handles
32 P/ F wooden beeding/ moulding
,q9__33___x5_ _36
37
tll:vqe4ss&oqelt !o "!e4e-P/E t{ J1glo Hinges -P/I' of legl to _tqfa ---Plf .f 12 rnr'r^ Pre laminated Board toWooden Furnitule-Ante termite treatment to woodenpartition, Racks
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