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To train all staff members who will be administering the TCAP using this ppt as well as the Test Proctor ppt
SAC’s or designee must create and publish a school wide TCAP testing schedule
Communicate with school test examiners and DAC regarding any questions/concerns/needs
Code and return all test books and materials on appointed day/time
PACESetters!
What are the responsibilities of the
SAC?
Assessment Resources for Administration
TCAP Procedures Manual
2014 School and District Assessment Coordinators Manual http://www.cde.state.co.us/cdeassess/publicati
ons.html
2014 Administration Manuals
3
Logistics 3rd grade reading delivered by Feb. 14th 3rd grade reading test Feb. 24 – March 7 Rest of books delivered Feb. 21 All other tests given March 3 – March 21 No Make up window. Make ups must be
scheduled during the 3 week window of March 3-21
Procedures Manual windows (pg 10)-We are regular window for 3rd Reading, early window for all other tests
4
Test security must be maintained:
Documented chain of custody must be
maintained. No student responses are to be recorded
anywhere other than in the student book or answer book.
No cell phones, digital cameras or video cameras are permitted in the testing environment.
PACESetters! 5
Maintaining Security
Must be maintained for all test materials. Delivery of materials to school buildings. All test materials must be accounted for and
stored in a secure and locked location. Security while in TCAP proctor’s possession. All test materials must be returned to CTB. Missing testing materials and other irregularities
must be reported to SAC/DAC. Proctors must account for and return test
materials to the SAC for storage in a secure and locked location on a daily basis.
Test materials must not be stored in classrooms.
PACESetters! 6
Chain of Custody p33-34
Schedule Use Accommodations lists Use last year’s schedule or sample
schedules to help the planning. Make it clear enough for proctors to easily
follow along with to ensure the correct subject/session are given on the correct days.
Reminder: No make up week this year. All make ups must be done within the 3 week window in March 3-21
7
Administration Schedule- Pg. 17
Two 60-minute sessions: grade 3 Reading and Writing
Two 65-minute sessions: grade 3 Math
Three 60-minute sessions: grades 4-10 Reading and Writing
Three 65-minute sessions: grades 4-10 Math
8
R/W Session Layout grades 4-10 TCAP 2014
9
Session1 Session 2 Session 3 Session 4 Session 5 Session 6
Grade 4 Writing Writing Reading Reading Writing R/W
Grade 5 Writing Writing Reading Reading Writing R/W
Grade 6 Writing Writing Reading Reading Writing R/W
Grade 7 Writing Writing Reading Reading Writing R/W
Grade 8 Writing Writing Reading Reading Writing R/W
Grade 9 Writing Writing Reading Reading Writing R/W
Grade 10 Writing Writing Reading Reading Writing R/W
District Policies-Schedule
Students must take the same session at the same time (within a building)
There is NOT a district wide testing calendar
Submit your school testing calendar to Kim Terry no later than Feb. 10th
10
Scheduling Options - Pg. 17-22Required that test sessions be administered in
order they appear within the book.
EXCEPTIONS Math: 9th & 10th grade Writing: session 1 (draft) and session 2 (final
copy) must be scheduled on two consecutive sessions (without a weekend in between)
Transportation must be notified if any changes in scheduling occur that impact students on buses, X 28801. 11
Training Read Procedures Manual in its entirety
after today’s training and prior to training your building
A face to face proctor training is required by you to your building proctors prior to the start of the CSAP testing window Use the Proctor Training ppt. provided, it
includes ethics and test administration Keep all signed confidentiality agreements
onsite for all of your trained CSAP proctors12
Proctors – Pg. 28 Ratio of 30 to 1 (pg 55) All personnel who Proctor the TCAP must be
trained by the SAC Proctors do NOT have to be licensed
No relatives in the room Should be moving around the room Must say the 10 minute left exactly from the
proctors script (no writing it) May write on the board (p59 and 60)
May write the start/stop times Session #, page #, item #’s A copy of the stop page may be posted
13
Materials Make sure staff who receive deliveries know
when to expect CSAP green and white boxes and where to immediately store upon arrival
Create procedures for check out/in of materials before and after each testing session
Good rule of thumb--15 minute rule: Proctors should not have the tests for more than 15 minutes prior to testing or for more than 15 minutes after a testing session is complete
A test book must be turned in for every student14
Check-in Procedure Packing list is in Box 1
Check to see exact amount is present If not, call Paulina Alvarado X28382
Accountability & Research has all GIS & SGL forms
15
District Policies-Materials
Tests shouldn’t be in the building more than 10 days ahead of time
Translators may review test 48 hours in advance (p.26) Oral Scripts may be reviewed 48 hours in
advance – Note it is a secured assessment and must not leave the building
16
TCAP or CoAlt – Pg. 39 CSAP-A decision not based on:
Category of disability Time in special education Program placement
CoAlt is content specific
Must be documented by IEP team
Contact Barb Rice @ x21931 if you need clarification
17
ELL Participation Students who are Level B can be non-
participants (but most should attempt)
Students who are Level EI should attempt the test
Students who are Level I must take the test
Students who are exited must take the test
18
Transcribing – Pgs.61-63 & 96
Occurs when… Student answers in alternate format, e.g. Braille,
large print, non-English written response Copy student’s work exactly, including all errors in
grammar, mechanics and spelling Must take place in secure environment & under
direction of SAC Mark “TRANSCRIBED” across front of original
test booklet Cover all barcodes with blank labels Return with DO NOT SCORE/UNUSED BOOKS
19
Special Circumstances – Pg.48-51
Center based Special Education programs
Drop-outs don’t need a book completed
Expelled (district use A-1)
Foreign exchange are NOT exempt (new last year)
GED exempt
Home-school exempt 20
Special Circumstances – Pg.48-51 Homebound Education-use Test Invalidation
B-District Ed. Services
Incarcerated exempt
For previously Incarcerated
Retained or reclassified students are tested at current grade level as indicated by IC on March 1
New students need to be tested if time allows21
New or Moved Students – Pg. 52-54
If a student completes a book, that score and book stays with the school where the student completed the book.
The only time you move books is if a student starts a test at one school and then moves to another school then the student needs to complete it at the new school.
Books should be hand-carried or FedEx’d to another school.
22
Helpful Hints Students should not complete the top part
of the data grid
Students don’t need to look through their books just before starting to verify all pages are right
Webs for writing planning must have words or pictures
23
Pre-coded Labels Pg.64-67 Information for labels was pulled Jan. 15th –
students enrolling after this date will not have a label
Rosters and labels arrive by ??? – Upon arrival, you will be contacted that they are in school mail.
Check for accuracy
25
Pre Coded Labels – pg.65
Invalid bar codes can be covered with ONE blank label and a valid bar code placed over that
Invalid bar codes can be covered with TWO blank labels, and then back of book can be bubbled
26
Student Data Grid – Pg. 64-67 Any changes to the top part of the
student data grid invalidates the label (above the gray line, Fields 1-6)
Changes or additions may be made to one or more fields in the lower part of the data grid without invalidating the label (Fields 7-20)
27
Student Data Grid –Students without labels FIELD:1. Name – left justify name 2. Birth Date6. Gender7. State ID is 10 digits – District is 8
(can’t use district) State ID found on IC Summary Page
28
For new students – State IDs For 3rd grade reading CSAP
Students who enroll after March 1 may request ID from Debbie Icke
For all other tests and gradesStudents who enroll after Mar. 14 may
request ID from Debbie Icke To request a state ID:
Send an email to: Debbie Icke DKIcke@aps.k12.co.us
29
Student Data Grid In the request for state ID give:
Full name Student DISTRICT ID from IC Date of Birth Grade Gender
30
For all students with and without labels…. **Two fields MUST BE BUBBLED: Accommodations and Test invalidation18. Accommodations p.68
May NOT be left blank Must mark either
None or Every accommodation that the student
had and used31
Student Data Grid – Pg. 69-71FIELD:17. Test Invalidation Codes
MUST FILL IN A BUBBLEEither Tested all Sessions or Mark a number ONLY if the student
does not take or attempt the test
Marking a code will tell the machine not to score the test
32
Invalidation Codes – Pg. 69-71
0 – Student Tested all Sessions1 – Unable to test due to language is for ALL ELL students who do not test2 – Taking CSAP-A – DON’T HAVE TO MARK4 – Parental Refusal5 – Test not completed
33
Invalidation Codes – Pg. 69-71
6 – Withdrew before completion7 – Extreme frustration8 – Non-approved accommodation9 – MisadministrationB – District Ed Services
For students who qualify for homebound services due to illness (NOT discipline)
34
Prep for and return of materials
Drop off dates for 3rd grade readingMarch 10-11
Drop off dates for the rest of TCAP Secondary returns
March 19-21 and March 31 and April 1-2
Elem. Returns April 3-9 36
Ensure all materials are in your custody
Count all of your booklets by grade and subject
Verify that the number of booklets in your custody matches the number you are accountable for on the district inventory sheet This sheet will be emailed to you a few days in
advance of your pick-up/drop-off You may email Paulina Alvarado at any time
to request an updated copy of the inventory sheet
37
Ensure all materials are in your custody Count oral scripts
These ARE SECURED MATERIALS and must be turned in
Collect all math punch out tools-(p28) These may NOT be kept by teachers/schools.
They must all be collected and returned with your materials
Count your draft booklets These ARE SECURED MATERIALS
and must be turned in Alpha smart and computer printouts
must also be turned in 38
Check the front of your booklets. The front of each booklet turned in for scoring
should have: Name: Student’s First and Last Name Teacher: Principal Name District: 0180 School: (Your school’s name or state
number)
• All should be filled in using #2 pencil
• Blanks in any of these fields will slow down processing of your school.
39
40
•Make sure the student barcode label is placed in the appropriate area on the front of the booklet
•Check to see that the barcode label is not placed crooked
Step 1: Check the front of your booklets.
Guarantee Accurate Data and Scoring
Check to see that none of your booklets have been damaged-front covers only. DO NOT ERASE INSIDE OF BOOKS AT ALL!
Have any of your booklets been torn, bent or crumpled? If so, all student work must be transcribed into a
new booklet If you have an extra label for that student place it
on the new booklet. If not, completely bubble in all of the demographic information on the back of the booklet.
Don’t forget to turn in the damaged booklet with your DO NOT SCORE/UNUSED BOOKS materials 41
Separate your materials for processing
Separate all materials by grade and subject
Within each grade and subject you will separate your materials into 3 groups TO BE SCORED/USED BOOKS DO NOT SCORE/UNUSED BOOKS MOVE TO ANOTHER SCHOOL BOOKS
For example, when turning in your materials you will
have 3 groups for Grade 4 Reading, 3 groups for Grade 4 Writing and 3 groups for Grade 4 Mathematics, etc.
42
Separate your materials for processing
Separate the TO BE SCORED BOOKS and materials into 2 groups: All booklets with barcode labels All booklets without barcode labels
In the DO NOT SCORE/UNUSED BOOKS goes: All materials that contain secured items but not
student work, e.g. Oral Scripts Unused test booklets Braille and Large Print tests
AND… 43
Separate your materials for processing
In the DO NOT SCORE BOOKS goes: all materials that contain student work that are not
submitted for scoring, e.g. Completed tests that have been transcribed into
new booklets Damaged tests that have been transcribed into new
booklets Draft booklets with writing in them – used ones (Do
not have to be sorted by grade/subject
MOVE TO ANOTHER SCHOOL BOOKS all booklets and materials that move to
another school44
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