System to Monitor & Evaluate Reconstruction Progress: RANdatabase Case Study

The 10th World Bank Seminar Series(Roundtable Seminar)Banda Aceh, 27 March 2008

Eddie R DarajatChief Information Officer

Pusat Data & Informasi (Pusdatin)Badan Rehabilitasi & Rekonstruksi NAD-NIAS

Earthquake & Tsunami on 26 December 2004 & 28 March

2005

Background

The Fact

Nanggroe Aceh Darussalam

& Nias

Donors &Implementers

Geographical Areas Projects

provides up to date, transparent and accountable information on the recovery

process

allows BRR to coordinate more

effectively, pinpoint overlaps

and publish reports

enable Partners to plan and

coordinate their projects with other actors

working in the same sectors and

locations.

shows who’s doing what to

the world

RAND (Recovery Aceh Nias Database)http://rand.brr.go.id

Approval Workshop by Deputy / Expert from BRR, UN, Organization Related

Updating Project by Donors, Partner

Concept Note Submission by Donors & Partners

critical information : key performance indicatorsfunding sourcesectorlocationbudget allocation

Result Projects Approved (with Unconditional approval ; Conditional approval) ; or Projects Not Approved: (Holding Bay or Turn down)

Updated data For monitoring, evaluation report and analysis

42 Batch Workshop has been conducted

+1700 PCN Submitted

1489 project approved

Integrated team (tim terpadu)

•Unit under BRR representing various government institutions that acts as a “one stop shop”

–Tax exemption

– Import document processing

–Visa/work permit, etc.

Report GeneratingGenerate customized reports “on-the-fly” based on parameters specified by users

Who’s, Doing What, Where

Thematic Map

Report Example

Funding Agency TypeCommitted

(USD)Disbursed

(USD)

# of Projec

ts

Academic Institutions 1,993,105 365,082 7

Bilateral 1,116,011,013 644,011,134 352

Government Agency 18,452,038 6,851,466 16

International Financial Institutions

293,898,179 148,712,559 54

International NGO 1,324,052,586 895,472,189 960

National NGO 40,553,617 21,221,949 29

Other 30,016,803 2,296,957 23

Private Sector and community

148,343,190 79,950,879 244

UN 460,808,887 356,091,766 147

Donor Figure by Funding Agency Type Number of Partner by Sector (%)

Commitment : USD 3,4 billionDisbursement : USD 2,2 billion

1489 projects578 funding agencies487 implementing partners

Status as of February 25, 2008

23 districts266 sub districts2688 villages

QuickStatDisplayed on www.e-aceh-nias.org

Key Performance Indicators on RAND

Key Performance Indicators

+ 200 KPIKey Element for Reports

Reference for Asset Data

Project progress

• number of fishlanding rehabilitated• number of elementery school, junior high school,

senior high school build• number of houses built• number of livestock provided• number bridges rebuilt• number of loans provided• area of mangrove restored• etc..

• number of fishlanding rehabilitated• number of elementery school, junior high school,

senior high school build• number of houses built• number of livestock provided• number bridges rebuilt• number of loans provided• area of mangrove restored• etc..

Supported Publication

Data Mining

Data Analysis

Decisions Making Tool

generate reports by cross tabulation or relationship of project variables

provide perspectives for gap analysis such as sector and location gap of Finance and KPIs

assist planning, evaluation and coordination; provide sources for benchmarking, lessons learned and data sharing

Role of BRR Outreach Team

• Encourage organizations to update

• Drop In Centre

• Train how to use RAN

• Provide report as requested

• Trouble shooting

Compliance RateCompliance Rate

Start from August 2007, Pusdatin in assistance with UNORC’s Aid Coordination Adviser implemented Compliance Rate Updating Program aimed in enhancing data quality & realizing benefits of RAN through an improvised updating monitoring mechanism & concerted outreach campaign

Completed projectLast Update within 1 monthLast Update within 2-3 monthsLast Update older than 3 months

What Next?What Next?Future Use of RANDatabaseFuture Use of RANDatabase

As a reference for Tsunami rehab/recon projects Provide info for NGO Assets transferred to PemdaAs library/reference by students, public, etc

Extra PotentialExtra Potential

• Could be used as powerful tool for Pemda NAD (In Vietnam is used by Ministry of Finance)

• To record/monitor Pemda projects• To improve transparency of Pemda projects• Can be accessed by public in all Kabupaten/Kota• As a role model for other provinces

• Define Custodian• Capacity Building on RAN database• Explore Future Use

Preparation For HandoverPreparation For Handover

Questions & Answers

Thank You…