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Supplier Data Capture Instruction Sheet - February 2016
Overview
New Supplier Agent Sheet
Supplier Contact Details
New Supplier, Supplier Parent or
Agent?
Description Value
New Supplier S
New Supplier Parent P
New Agent A
New Supplier Name:
Overview
This workbook has been created by The Warehouse Limited (TWL).
Its purpose is to provide a route for suppliers and their agents to provide information regarding
suppliers, products and orders to TWL in a standard format.
Instructions Sheet
The instructions sheet is this sheet. It provides information on how to fill in the other sheets.
Full instructions can be found on the The Warehouse website using link below.
TWL require that certain classes of suppliers and their source factories must demonstrate that
they meet Quality and Ethical standards before they can be established as a supplier to The
Warehouse. These suppliers must provide documented evidence of compliance or undergo a
pre-inspection to prove they meet The Warehouse standards prior to the receipt of orders. For
full instructions go to:
1) New Supplier-Agent Sheet
The new supplier-agent sheet is where details of either a new supplier or a new agent may be
provided to TWL. This workbook only supports the creation of either one new supplier or one
new agent. If details of more than one new supplier or agent need to be provided, each must
be entered into a separate workbook.
2) Order Header Sheet
The order header sheet is where the general order details are provided. The details provided
on this sheet are applicable to all orders contained within this workbook.
The order information that is specific to an individual order (e.g. order date, products,
quantities etc.), is entered into the Product & Order Lines sheet.
3) Products & Order Lines Sheet
The products and order lines sheet is where new product and order line details are provided.
Products must be listed on this sheet if they are either new to TWL or are existing TWL
products but are components of an new order.
When a new product is entered, there is a number of required product attribute fields that
must be completed.
Once all products have been listed they may then be associated with one or more orders.
Details of up to 11 orders may be provided.
New Supplier-Agent Sheet
The new supplier-agent sheet is where details of either a new supplier or a new agent may be
provided to TWL.
This workbook only supports the creation of either one new supplier or one new agent. If details
of more than one new supplier or agent need to be provided, each must be entered into a
separate workbook.
Existing TWL suppliers do not need to complete this sheet, but do need to know their TWL Supplier
Number. If not known, the Buyer should be contacted to provide this information.The following information must be provided:
Whether the following details describe a new supplier, a new supplier Parent, or a new agent. This
box should be filled in first, since it reconfigures the rest of the sheet.
Valid Values:
The name of the new supplier or agent to be created.(30 Characters maximum.)
The name of the entity that you are setting up.
Parent Name:
Trading Name:
Agent Name:
Physical Address:
Postal Address:
Address for Returns
Phone Number:
Fax Number:
Contact Name:
Mobile Phone:
Agent Name:
Email Address:
Supplier Payment Details
Currency:
Inco Terms:
Payment Terms
Payment Type
GST number
Bank Account Name
The email address of the new supplier or agent to be created.
This refers to the payment cycle. TWL required a early settlement discount to be paid for the
following payment terms 7Ar, 14AR,etc. The terms for this should be agreed with your TWL
contact and documented in the specific terms of trade.
Valid Values: (See table for Payment Codes within the Order Header sheet)
How TWL affects payment to the supplier.
Valid Values: (See table for Payment Type Codes within the Order Header sheet)
The address of the new supplier or agent to be created.(30 Characters maximum per line.)
Post box number, suburb, town/city, region, country
The phone number of the new supplier or agent to be created.
(17 Characters maximum)
The FAX number of the new supplier or agent to be created.
(17 Characters maximum)
The name of the individual who can act as a point of contact.
(30 Characters maximum.)
The currency code for the new supplier's or agent's standard payment currency.
Payment must be in one of listed currencies
Valid Values: (See table for Currency Codes within the Order Header sheet)
Incoterms refers to Incoterms 2010, the offical rules of the international camber of Commerce for
the interpretation of trade terms. Approval for any terms other than those listed need prior
approval
Valid Values: (See table for Inco Codes within the Order Header sheet)
It is also helpful to put the name of the parent if known to ensure that the TWL systems are kept
upto date
The trading name of the new supplier or agent to be created.(30 Characters maximum.)
The name which the busienss trades under for commercial purposes, although its registered, legal
name may be different
The address of the new supplier or agent to be created.(30 Characters maximum per line.)
The physical address of the supplier for visits, product deliveries, sample returns etc
The mobile phone number of the new supplier or agent to be created.
(17 Characters maximum)
The address of the new supplier or agent to be created.(30 Characters maximum per line.)
The physical address of the part of the suppliers company which accepts customer returns. This
may be a third party company.
The name of any agent that represents the new supplier. (This information is optional
and is only required for new suppliers) (30 Characters maximum.)
The name of the any agent that represents the new supplier. (This information is optional and is
only required for new suppliers.)
(30 Characters maximum)
This is now a requirement when trading with us electronically
This is now a requirement when trading with us electronically
Bank Account Number
Acc Payable Fax:
Acc Payable Email:
Supplier - Supply Details
Factory Registration and
Prequalification Process
Description Value
Pre -qualification Required Y/N
Factory Registration Attached Y/N
Pre -qualification Evidence Attached Y/N
Pre-qualification Inspection Request Y/N
Minimum Order:
Description Value
Agent/Supplier has minimum order policy. Y
Agent/Supplier does not have a minimum order
policy.
N
Minimum Order
Cartons:
Minimum Order
Value:
Minimum Order
Volume:
Minimum Order
Weight:
Supplier Order Quantity
Multiples:
Order Cartons Multiple:
Order Value Multiple:
Order Volume Multiple:
Order Weight Multiple:
Merchandising Support:
Vendor Refill Cycle:
Supplier Shipping Contact Details
Local or Overseas :
Description Value
Goods will be supplied locally.
(From within New Zealand)
L
Goods will be supplied from overseas. ODefault Lead Time:
Suppliers (and their factories) who source or manufacture The Warehouse’s Private Label products
within developing economies must be prequalified in order to be established as a supplier. Use the
fields below to indicate if prequalification is required, and to indicate if the documents required for
prequalification (Factory Register, Prequalification Evidence) are being enclosed with the SCDS. If
there is no prequalification evidence then you need to indicate “Y” that a prequalification
inspection is required. For more information about prequalification click on the picture
The Multiple by which the volume of goods must be ordered.
The FAX number where request for credit can be sent.
(17 Characters maximum per line)
The Email address where request for credit can be sent.
(17 Characters maximum per line)
Whether the new supplier or agent has a minimum order policy. This section covers the minimum
quality/volume that supplier stipulates must be purchased per purchase order
Indicates if the supplier has merchandisers available to visit the store to provide support (eg,
The minimum weight, (in Kgs), of goods that must be ordered.
(Only required in the new supplier or agent has a minimum order policy)
Order Quantity Multiples for individual suppliers.
Whether the new supplier or agent shall be supplying goods from outside New Zealand.
Valid Values:
The Multiple by which the weight of goods must be ordered.
The Multiple by which the shipping cartons must be ordered.
The Multiple by which the value of goods ( in the currency stated above) must be
The minimum number of shipping cartons that must be ordered.
(Only required in the new supplier or agent has a minimum order policy)
The minimum value of goods, (in the currency stated above), that must be ordered.
(Only required in the new supplier or agent has a minimum order policy)
The minimum volume, (in cubic metres), of goods that must be ordered.
(Only required in the new supplier or agent has a minimum order policy)
The number of days within which a vendor must visit the branches.
From receipt of orderby agent (supplier) until time of receipt of order by TWL in accordance to the
agreed Inco terms
This is now a requirement when trading with us electronically
Port(s) of Loading:
Country(s) of Loading:
Shipping/Transport Company
Shipping contact name:
Shipping contact phone
number:
Shipping contact email address:
Shipping contact fax number:
Order Header Sheet
Order Reference Details
Buyers Initials:
Description Value
AS SEEN ON TV 4TV
FASHION ACCESSORIES ACC
RED ALERT BUYER BAG
BABYCARE BBY
BOOKS BK2
SNACKS AND COLD BEVERAGES BSB
CHILDRENSWEAR -BOYS CBY
CONSUMER ELECTRONICS CES
CONFECTIONERY CFS
CHILDRENS WEAR GIRLS CGL
CHILLED AND BREAD CNB
CONSUMABLES CPB
DRY GARDENING DGD
FIREWORKS FIR
FINE JEWELLERY FJY
FOOTWEAR MENS AND SPORTS FMS
FOOTWEAR CHILRENS FTC
FOOTWEAR WOMENS FTW
GREEN GARDEN GGD
H&B SEASONAL HBC
HOME ESSENTIALS & ACCESSORIES HES
H&B EVERYDAY HNB
HOME FURNISHINGS AND GIFTING HOI
HOME APPLIANCES HPP
HOUSEWARES HSW
HARDWARE AUTOMOTIVE H_A
INDOOR FURNITURE IDF
INFANTSWEAR IFW
LARGE PLASTIC STORAGE AND LAUNDRY LPS
LUGGAGE LUG
MAGAZINES, CARDS AND GIFTWRAP MGZ
MENS - CONTEMP, WORK & ACTIVE MNW
MENS YOUNG & SWIM MYF
MUSIC AND DVD M_D
OUTDOORS CAMPING AND FISHING ODF
OPERATIONS OPS
The port codes for the ports from which the new supplier or agent will deliver. (Only required for
new suppliers or agents that will deliver from overseas.)
Valid Values : (See table for Port Codes within the Order Header sheet)
The country codes for the countries from which the new supplier or agent will deliver. (Only
required for new suppliers or agents that will deliver from overseas.)
Valid Values : (See table for Country Codes within the Order Header sheet)
This section provides the contact details for TWL inwards team( local) or for TWL freight
forwarders (overseas) to contact for information or problem resolution
The order header sheet is where the general order details are provided. The details provided
on this sheet are applicable to all new orders contained within this workbook.
The order information that is specific to an individual order (e.g. order date, products,
quantities etc.), is entered into the Product & Order Lines sheet.
The following information must be provided:
The initials of the TWL buyer who has proposed the order to be entered in Uppercase:
Valid Values:
The name of the individual who can act as a point of contact for shipping matters on
overseas orders. This may be a representative of the supplier or agent. (30 characters
maximum).
The email address of the individual who can act as a point of contact for shipping
matters on overseas orders (30 characters maximum).
The phone number of the individual who can act as a point of contact for shipping
matters on overseas orders (17 characters maximum).
The fax number of the individual who can act as a point of contact for shipping matters
on overseas orders (17 characters maximum).
Order Header Sheet
PETCARE PCO
PARTY PTY
PANTRY SKS
SPORTING SP9
STATIONERY & CRAFT ST6
SCHOOLTEX TEX
TORCHES & BATTERIES TXB
SLEEPWEAR ULS
HOSIERY UWH
UNDERWEAR UWR
THERMALS UWT
WOMENS CONTEMPORARY FASHION
& MATURE WCF
WOMENS PLUS SIZES & BRANDS WMN
WOMENS YOUNG , ACTIVE &
SWIMWEAR WYF
GAMING XBX
CHRISTMAS XMS
TOYS YOT
Agent Code:
Agent Name:
Supplier Code:
Supplier Name:
Send FAX to:
Description Value
Send FAX to Supplier S
Send FAX to Agent A
Order Payment Details
Currency:
Description Value
AUSTRALIAN $ AUD
BELGIUM FRANC BEF
CANADIAN $ CAD
CHINA $ CNY
DANISH KRONE DKK
DEUTSCH MARK DEM
DUTCH FLORINS NLG
EURO CURRENCY EUR
FIJIAN $ FJD
FRENCH FRANC FRF
HONG KONG $ HKD
INDIAN RUPEE INR
IRISH PUNT IEP
JAPANESE YEN JPY
LIRA ITL
MALAYSIAN $ MYR
NEW ZEALAND $ NZD
PAKISTAN RUPEE PKR
PESETA ESP
PHILLIPINE PESO PHP
PORTUGUESE $ PTE
SINGAPORE $ SGD
SOUTH AFRICA ZAR
THAILAND BAHT THB
The three character currency code representing the currency in which the order should be paid.
Valid Values:
The TWL four digit code of the supplier that will be supplying this order.
The TWL four digit code of the agent that will be representing the supplier for this order. (Leave
blank if there is no agent involved).
The name of agent either selling or buying who manages the supplier relationship (Leave blank if
there is no agent involved). A buying agent must have a buying agency agreement with TWL, and
sign an annual declaration that they still qualify as a buying agenta Selling agent must sign a
specific terms of trade with TWL
The Name of the supplier that will be supplying this order.
Whether the order, once confirmed should be faxed to the supplier or the agent.
Valid Values:
UK POUND GBP
UNITED STATES $ USD
Method of Payment:
Description Value
Direct Credit DC
Letter of Credit LC
Sight Draft SD
Telegraphic Transfer TT
Payment Terms:
Description Value
20TH Month 20MN
ATST (On Sight of Documents) ATST
7 Days After Receipt 7AR
10 Days After Receipt 10AR
14 Days After Receipt 14AR
28 Days After Receipt 28AR
30 Days After Receipt 30AR
33 Days After Receipt 33AR
40 Days After Receipt 40AR
60 Days After Receipt 60AR
90 Days After Receipt 90AR
Delivery Terms (Inco Terms) :
Description Value
Free into DC FID
Free into Store FIS
Free On-Board FOB
Cost Insurance and Freight CIF
Ex-Works EXW
Buying Agent Com.%
Supp. Com.%
Royalty %
Warranty %
Order Reference Details
Departure Country Code:
Description Value
ARGENTINA AR
AUSTRALIA AU
BANGLADESH BD
BELGIUM BE
BRAZIL BR
The two character code representing the payment type of the order.
Valid Values:
The four character code representing when the payment for the order should occur.
Valid Values:
Incoterms refers to Incoterms 2010, the offical rules of the international camber of Commerce for
the interpretation of trade terms. Approval for any terms other than those listed need prior
approval.The three character code representing the terms of trade.
Valid Values:
The percentage of the value of the order that is due to be paid as a commission to the buying
agent. This should be agreed as part of the buying agent agreement . (2 Decimal places allowed)
The precentage of the value of the order that is due to be paid as a commission to the supplier. (2
Decimal places allowed)
The precentage of the value of the order that is due to be paid as a royalty. (2 Decimal places
allowed).
a percentage that the supplier has discounted their list cost by instead of replacing products both
pre and and post sale that are still under the waranty period. (2 Decimal places allowed)
The two character code of the country from which the order will be supplied. (Note that these
country codes are different to the product Counrty of Manufacture Codes).
(Overseas orders only).
Valid Values:
BULGARIA BG
CAMBODIA KH
CAMBODIA CM
CANADA CA
CHILE CL
CHINA CN
COLUMBIA CO
COOK ISLANDS CK
DENMARK DK
EGYPT EG
EL SALVADOR SV
EL SALVADOR EL
FEDERAL REPUBLIC OF GERMANY DE
FIJI FJ
FINLAND FL
FRANCE FR
HONG KONG HK
HUNGARY HU
INDIA IN
INDONESIA ID
IRELAND IE Departure County Code
continued: Description Value
ISRAEL IS
ITALY IT
JAPAN JP
KOREA DEM REPUBLIC(NORTH) KP
KOREA REPUBLIC OF(SOUTH) KR
LUXEMBOURG LU
MACAU MC
MALAYSIA MY
MEXICO MX
MOROCCO MO
MOROCCO MA
NEPAL NP
NETHERLANDS NL
NEW ZEALAND NZ
OMAN OM
PAKISTAN PK
PHILLIPPINES PH
POLAND PL
PORTUGAL PT
SAUDI ARABIA SA
REPUBLIC OF VIETNAM VN
SANTOS SAN
SINGAPORE SG
SPAIN ES
SRI LANKA LK
SWEDEN SE
TAIWAN TW
THAILAND TH
TRINDAD TR
TRINDAD TT
TURKEY TK
UNITED ARAB EMIRATES UA
UNITED KINGDOM UK
UNITED STATES OF AMERICA US
VENEZUELA VE
WESTERN SAMOA WS
YUGOSLAVIA YU
REPUBLIC OF SOUTH AFRICA ZA
Departure Port Code:
Country Description Value
ARGENTINA BUENOS AIRES BUE
AUSTRALIA SYDNEY SYD
AUSTRALIA FREMANTLE FRE
AUSTRALIA MELBOURNE MEL
AUSTRALIA AIRFREIGHT / MELBOURNE AML
AUSTRALIA BRISBANE BNE
AUSTRALIA AIRFREIGHT / BRISBANE ABN
The three character code of the port from which the order will be supplied. (Overseas orders
only).
Valid Values:
AUSTRALIA ADELAIDE ADL
BANGLADESH CHITTAGONG CGP
BELGIUM ANTWERPEN ANR
BRAZIL SANTOS SSZ
BRAZIL RIO GRANDE RIG
BRAZIL PARANAGUA PNG
CAMBODIA SIHANOUKVILLE KOS
CANADA MONTREAL MTR
CANADA TORONTO TOR
CANADA VALPARAISO VAP
CHINA FUZHOU FOC
CHINA ZHANGZHOU ZZU
CHINA HAIKOU HAK
CHINA SHEKOU SHK
CHINA XINHUI XIN
CHINA ZHENJIANG ZHE
CHINA XINGANG HSK
CHINA YANTIAN YTN
CHINA SHENZHEN SZX
CHINA GUANGZHOU CAN
CHINA SHANGHAI SGH
Departure Port Code continued:Country Description Value
CHINA MACAU MAC
CHINA NINGBO NGB
CHINA ZHUHAI ZHU
CHINA ZHANGIANG ZHA
CHINA SHANGHAI SHA
CHINA ZHONGSHAN ZSN
CHINA FOSHAN FON
CHINA LIANYUNGANG LYG
CHINA NANJING NKG
CHINA WENZHOU WNZ
CHINA RONGQI ROQ
CHINA HUANGPU HUA
CHINA CHIWAN CWN
CHINA XIAMEN XMN
CHINA QINGDAO TAO
CHINA NANTONG NTG
CHINA DALIAN DLC
CHINA JIANGMEN JMN
CHINA XIAOLAN XIL
CHINA YANTAI YNT
CHINA AIRFREIGHT / GUANGZHOU ACA
CHINA AIRFREIGHT / DALIAN ADC
CHINA AIRFREIGHT / NINGBO ANG
CHINA AIRFREIGHT / QINDAO AQI
CHINA AIRFREIGHT / SHANGHAI ASH
CHINA AIRFREIGHT / SHENZHEN ASZ
CHINA AIRFREIGHT / XIAMEN AXM
CHINA BEIJIAO YQS
CHINA FANGCHENG FAN
CHINA SHUNDE SUD
CHINA NANSHA NSA
CHINA AIRFREIGHT / BEIJING PEK
CHINA SHANTOU SWA
DENMARK AARHUS AAR
DENMARK COPENHAGEN CPH
EGYPT ALEXANDRIA ALX
EGYPT DAMIETTA DAM
GERMANY HAMBURG HAM
GERMANY BREMERHAVEN BRV
FIJI SUVA SUV
FIJI AIRFREIGHT / SUVA ASU
FRANCE LE HAVRE LEH
FRANCE FOS SUR MER FOS
HONG KONG HONG KONG HKG
HONG KONG AIRFREIGHT / HONGKONG AHK
INDIA MADRAS (CHENNAI) MAA
INDIA AIRFREIGHT / MUMBAI (BOMBAY) ABM
INDIA NHAVA SHEVA NSH
INDIA TUTICORN TUT
INDIA COCHIN COK
INDIA CALCUTTA CCU
INDIA BOMBAY (MUMBAI) BOM
INDIA MUNDRA MUN
INDONESIA SURABAYA SUB
INDONESIA SEMARANG SRG
INDONESIA JAKARTA JKT
IRELAND DUBLIN DBL
IRELAND TEL AVIV TLV
ISRAEL ASHDOD AOD
ISRAEL HAIFA HFA
ITALY VENICE VCE
ITALY GENOA GOA
ITALY AIRFREIGHT / VENICE AVE
ITALY AIRFREIGHT / AREZZO AAZ
ITALY LA-SPEZIA SPE
ITALY NAPLES NAP
SAUDI ARABIA DAMMAM DMM
SOUTH KOREA INCHON INC
SOUTH KOREA BUSAN - KOREA PUS
TAIWAN AIRFREIGHT / TAIPEI ATP
TAIWAN
TRINDAD GEMLIK GEM
Departure Port Code continued:Country Description Value
TRINDAD MERSIN MER
MALAYSIA PENANG PEN
MALAYSIA PORT KLANG PKG
MALAYSIA TANJUNG PELEPAS TPP
MALAYSIA PASIR GUDANG PGU
MEXICO MANZANILLO NZO
NETHERLANDS ROTTERDAM RTM
NEW ZEALAND WELLINGTON WLG
NEW ZEALAND NAPIER NPE
NEW ZEALAND LYTTLETON LYT
NEW ZEALAND TAURANGA TRG
NEW ZEALAND AUCKLAND AKL
OMAN MUSCAT MCT
PAKISTAN KARACHI KHI
PAKISTAN PORT QASIM BQM
PHILLIPPINES MANILA MNL
POLAND GDYNIA GDY
PORTUGAL LISBON LIS
SOUTH AFRICA DURBAN DUR
SOUTH AFRICA CAPE TOWN CPT
SOUTH AFRICA PORT ELIZABETH PLZ
SOUTH AFRICA AIRFREIGHT / DURBAN ADB
SOUTH AFRICA AIRFREIGHT /CAPE TOWN ACP
SOUTH AFRICA EAST LONDON ELS
VIETNAM HAIPHONG HPH
VIETNAM QUI NOHN UIH
VIETNAM HO CHI MINH SGN
VIETNAM DA NANG DAD
SINGAPORE SINGAPORE SIN
SPAIN VALENCIA VLC
SPAIN BARCELONA BCN
SPAIN BILBAO BIO
SRI LANKA COLOMBO CMB
TAIWAN TAICHUNG TXG
TAIWAN KEELUNG KEL
TAIWAN KAOHSIUNG KHH
TAIWAN AIRFREIGHT / KAOHSIUNG AKH
THAILAND BANGKOK BKK
THAILAND LAEM CHABANG LCH
THAILAND AIRFREIGHT /BANGKOK ABK
TURKEY ISTANBUL IST
TURKEY IZMIR IZM
TURKEY ISTANBUL / AIRFREIGHT AIS
UNITED ARAB
EMIRATES JEBEL ALI JEA
UNITED ARAB
EMIRATES DUBAI DXB
UNITED KINGDOM TILBURY TIL
UNITED KINGDOM SOUTHHAMPTON SOU
UNITED KINGDOM FELIXSTOWE FXT
UNITED KINGDOM AIRFREIGHT / BIRMINGHAM ABH
UNITED KINGDOM AIRFREIGHT / LONDON ALN
UNITED KINGDOM GRANGEMOUTH GRG
UNITED KINGDOM GREENOCK GRK
UNITED STATES OF
AMERICA LOS ANGELES LAX
UNITED STATES OF
AMERICA AIRFREIGHT / LONG BEACH ALB
UNITED STATES OF
AMERICA JACKSONVILLE JAX
UNITED STATES OF
AMERICA LONG BEACH LGB
UNITED STATES OF
AMERICA NEW YORK NYC
Departure Port Code continued:Country Description Value
UNITED STATES OF
AMERICA CHICAGO CHI
UNITED STATES OF
AMERICA SAVANNAH SAV
UNITED STATES OF
AMERICA HOUSTON HOU
UNITED STATES OF
AMERICA AIRFREIGHT / LOS ANGELES ALA
UNITED STATES OF
AMERICA AIRFREIGHT / LAS VEGAS ALV
UNITED STATES OF
AMERICA AIRFREIGHT / NEW YOUR ANY
UNITED STATES OF
AMERICA AIRFREIGHT / PROVIDENCE APV
UNITED STATES OF
AMERICA HUDSON OHIO HUD
UNITED STATES OF
AMERICA MIAMI MIA
UNITED STATES OF
AMERICA PHILADELPHIA PHL
Factory to Departure Port:
Method of Transport :
Description Value
Seafreight SEA
Airfreight AIR
Factory name:
Product and Order Lines
Sheet
Whether the order will be shipped by sea or air
Valid Values:
Products & Order Lines Sheet
The name of the factory used and the code if known. All orders are placed on the supplier or the
agent, not the factor. However TWL must be advised of the factory, and may elect to audit their
processes in accordance to the factory accreditation process. The accreditation process must be
completed prior to an order. being placed.
Valid Values: (if you do not know the code for the factory then leave it blank)
The number of days it takes an order that is 'factory ready' to be transported to the departure
port.
The products and order lines sheet is where new product and order line details are provided.
Products must be listed on this sheet if they are either new to TWL or are existing TWL products
but are components of an new order.
Existing Product Details
Existing TWL products only require details within the pink section to be completed. (Details
within the blue section are not required.)
New Product Details
Pink Section
Basic Product Details:
BarCode:
New or Existing
Bar Code:
Description Value
The product is new to TWL N
The product is an existing TWL product E
Description:
Long Description:
List Cost :
Selling Price
(Retail):
Blue Section
Additional Product Details:
New to TWL products require both the pink and the blue sections to be completed.
Once all products have been listed they may then be associated with one or more orders. Details
of up to 11 orders only may be provided.
Order Header Details
Each order created requires additional order header information to be provided. This
information is completed at the top of an order column within the yellow section of the
sheet.
Order Line Details
Within each order column, details of the costs and quantities of the order can be completed
in the yellow section along side the appropriate column.
The following information must be provided:
(To be completed for both New and Existing Products)
The bar code of the product.
If the product already exists within TWL, enter the indentifying bar code,
If the product is new to TWL, enter the manufacturers bar code if available. Otherwise leave blank
for TWL to calculate an in-house bar code.
Bar Codes should be entered as an uninterrupted string of numbers. (i.e No separating spaces or
dashes and no leading zeroes.
Whether this product is new to TWL or not.
Valid Values:
A unique identifying product description. In abbreviated capitals
(30 Characters Maximum)
(BRAND/PRODUCT/COLOUR/SIZE)
A detailed product description. (72 Characters Maximum) In proper case
Note: All words to start with a capital letter unless they are conjunctions (eg. with, and, or, of). Do
not use abbreviations except for measurements (eg. mm, cm, m, ml)
General Merchandise:
LICENCE, BRAND, PRODUCT DESCRIPTION,COLOUR,SIZE, PACK or SET.
e.g. "Necessities Stainless Steel Food Flask 1.2L"
Apparel & Footwear:
BRAND, PRODUCT DESCRIPTION
e.g. "Garage Printed V neck Tee"
FMCG:
LICENCE, BRAND, PRODUCT DESCRIPTION,COLOUR,SIZE
e.g. "Lynx Africa Spray Deodorant 100g"
Electronics:
BRAND, SIZE, PRODUCT DESCRIPTION, MODEL.
e.g. "Transonic 14" Television Model CE1497"
This is the base price offered to TWL prior to discounts being applied to form the product cost.
Discounts impact the cost of the product as purchase as distinct from Rebates which apply to a
product or range of products post purchase.. (In the order's currency).
(3 Decimal places allowed)
The selling price of the product. (In New Zealand Dollars). As provided by the TWL Buyer.
(3 Decimal places allowed)
(To be completed for New Products only)
Supplier Ref.:
Off Invoice% :
Volume %
Ullage%:
Marketing %:
Advertising %:
Distribution % :
Freight recovery %:
Other %:
Additional dollar off :
# Units per Inner:
# Inners per Outer:
Outers per Layer:
Layers per Pallet:
Packed in # Cartons:
Pallet TI HI:
Shelf life Days:
Unit of Measure:
Nominal Weight:
Product Dimension (Height):
Product Dimension (Width):
Product Dimension (Depth):
Product Dimension (Weight):
Product Dimension (Volume):
Inner Dimension (Height):
Inner Dimension (Width):
Inner Dimension (Depth):
Inner Dimension (Weight):
Outer Dimension (Depth):
Outer Dimension (Width):
Outer Dimension (Height):
% contribution by supplier towards the marketing of their product
% of product costs to advertise product e.g. in TWL mailer
% supplier contribution towards cost of TWL distribution costs e.g. pick pack costs
The product's unique identifier to the supplier.ollowing information required for new items only
This is the base price offered to TWL prior to discounts being applied to form the product cost.
Discounts impact the cost of the product as purchase as distinct from Rebates which apply to a
product or range of products post purchase.
Due to high volume of orders TWl entitled to a further discount
This represents the agreed percentage claim TWL has with its supplier. Pay in lieu of cost recovery
for stock damaged in intransit, customer returns etc this will be monitored against actual damages
and returns. Product recalls and withdrawals are excluded from this % and will be recovered at
costs incurred during event
The number of units that are packed in an inner.
any other discount not able to be mapped to the above discounts
The number of inners that are packed in an outer.
The number of outers that are packed in a layer.
the supplier will offer a dollar amount off the barcode e.g. to assist clearance
% supplier contribution towards cost of TWL freight costs from TWL DC to stores
The number of layers that are on a pallet.
The number of separate cartons in which a single product is shipped. (Normally 1)
The height of the pallet in millimetres.
Indicates a product's shelflife
This can only be Each, Carton, Dozen, Feet, Inch, Kilogram, Litre, Metre, Piece, Pair, Set,
Thousands, Threes. If Kilogram is entered then the product created has to be a PLU Product
This is mandatory only if the UOM is in 'Kilograms' and this is a PLU Product
The height of the product in millimetres
The width of the product in millimetres
The depth of the product in millimetres
The weight of the product in kilograms
The volume of the product in millilitres
The height of the inner carton in millimetres
The width of the inner carton in millimetres
The depth of the inner carton in millimetres
The weight of the inner carton in kilograms
The depth of the outer carton in millimetres
The width of the outer carton in millimetres
The height of the pallet in millimetres.
Outer Dimension (Weight):
Country of Manufacture:
Description Value
Argentina AR
Australia AU
Bangladesh BD
Belgium BE
Brazil BR
Cambodia CN
Canada CA
China CN
Columbia CO
Cook Islands CK
Denmark DK
Egypt EG
Country of Manufacture
continued: Description Value
El Salvador EL
Fiji FJ
France FR
Germany DE
Hong Kong HK
Hungary HU
India IN
Indonesia ID
Ireland IEP
Israel IS
Italy IT
Japan JP
Korea Dem Republic (North) KP
Korea Republic of (South) KR
Luxembourg LU
Macau MC
Malaysia MY
Mexico MX
Morocco MO
Netherlands NL
New Zealand Assembled NZA
New Zealand Made NZM
Pakistan PK
Phillippines PH
Poland PL
Portugal PT
Republic Of South Africa ZA
Santos SAN
Singapore SG
Spain ES
Sri Lanka LK
Sweden SE
Switzerland SW
Taiwan TW
Thailand TH
Trinidad TR
Turkey TUR
United Arab Emirates UAE
United Kingdom UK
United States of America US
Vietnam VN
Western Samoa WS
Minimum Order Quantity:
Available Date for AUTO
REORDER only:
The weight of the outer carton in kilograms
The three character code of the country in which the product was manufactured. (Note that these
country codes are different to the order header Departure Country Codes).
If the required country is not present in the list below, type the full name of the country instead.
Valid Values:
The minimum Quantity that needs to be ordered from the Supplier for this product.
The date from which the product will be available to be supplied. (Leave blank if the product is
already available)
(The date should be entered in a dd/mm/yy format)
Yellow Section
Additional Order Header Details:
Proforma No:
Order Date:
Arrival Port:
Description Value
Auckland (North Island) AKL
Lyttelton (South Island) LYT
Containerisation:
Description Value
Full container load FCL
Consolidated by Kuhne & Nagel LCL
Consolidated by Supplier SCN
Consolidated (Other) CSL
No Consolidation (Airfreight only) NCL
Container Type:
Description Value
20' Standard Container 20D
20' Non-Operating Reefer Container 20N
20' Operating Reefer Container 20R
40' Standard Container 40D
40' High Cube Container 40H
40' Non-Operating Reefer Container 40N
40' Operating Reefer Container 40R
Less than Container Load (Consolidated) LCL
Volume:
Yellow Section
Order Line Details:
PO $-off :
Estimated Landed Cost:
Quantity:
NOTE:
The date on which the goods will transfer to the ownership of TWL.
The specific date requested depends upon the terms of the order. (Held on the order header.)
If the Shipping Terms are:-
- Ex-Door/Works, the date required is the Factory Ready Date.
- Free On-Board, the date required is the Departure Port Arrival Date.
- Cost (Ins.) & Freight, the date required is the Arrival Port Arrival Date.
- Free into DC, the date required is the DC Arrival Date.
- Free into Store, the date required is the Store Arrival Date.
Please DO NOT enter any information on the template other than what is required.
(The date must be entered in the dd/mm/ccyy format)
The three character code of the port from which the order will be supplied. (Overseas orders
only).
Valid Values:
The three character code detailing how the order will be containerised. (Overseas orders only).
Valid Values:
The three character code detailing the type of container that will be used. (Overseas orders only).
Valid Values:
The volume of the order in cubic metres.
(Overseas Orders Only)
This is on top off any discounts already applied to the barcode. (Entered in the pink section). (3
Decimal places allowed)
The estimated landed cost of the product. (In New Zealand Dollars).
(Overseas Orders Only - Enter if known)
(3 Decimal places allowed)
The quantity of the product that will be supplied in this order.
(Leave blank if the product does not appear in this order)
The order's unique identifier to the supplier.
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