SUGAM - VEHICLE MANAGEMENT SYSTEMpurbamedinipur.org/.../Sugam-VehicleManagementSystem.pdfFEATURES...

SUGAM - VEHICLE MANAGEMENT SYSTEM

BACKGROUND

Vehicles requistioned for elections notpaid in time

Resultant High court cases

Earlier vehicle tracking software – notcomprehensive and it was post factotracking mechanism

FEATURES• Facility to import database from transportdepartment

• Issuance of requisition letters for vehicles

• Capturing of vehicle details with address,mobile number and bank details ofOwner & Driver

• Generation of e-log book

• Online entry of payment, POL etc.

• Transfer of vehicles from one district toanother district through VMS

FEATURES

• Generation of payment calculation chart andrelease order

• Information about payment / POL to vehicleowners through SMS

• Owner can track vehicle location andpayment status online

• Provision for online complaints by vehicleowners regarding payment

• MIS reports available for monitoring atDEO/CEO level

RESULT

• 1,09,947 Vehicle registered on VMS forelection duties

• 83,354 Vehicle released with full/partialpayment

• 144.96 crore paid through Sugam till date

• Before elections were completed 1st and 2nd

phase districts completed payments for 95%vehicles

• Overall transparency and efficiencyimproved

VEHICLE MANAGEMENT SYSTEM

(SUGAM)

1. ENTER URL :- CEOBIHAR.NIC.IN

2. CLICK ON DEO'S PORTAL LINK

3. CLICK ON VEHICLE MANAGEMENT SYSTEM LINK

4. ENTER USER NAME AND PASSWORD FOLLOWING WINDOW WILL APPEAR.

5. CLICK ON INSTRUCTIONS/LETTERS TO VIEW OR DOWNLOAD DETAILED INSTRUCTIONS FROM ECI/CEO BIHAR/TRANSPORT DEPARTMENT

6. DISTRICT PROFILE ENTRY

6.(A.) UNDER DISTRICT PROFILE --PARAMETERS FOR VEHICLES REQUIREMENT SHOULD BE ENTERED.

6.(B.) UNDER DISTRICT PROFILE --VEHICLE REQUIREMENT SHOULD BE ENTERED

6.(C.) UNDER DISTRICT PROFILE --ENTER VERIFYING OFFICER DETAILS.

6.(D.) UNDER DISTRICT PROFILE --ENTER FUEL RATE . (IN CASE OF CHANGE IN FUEL RATE PLEASE ENTER IT ACCORDINGLY)

7. UNDER VEHICLE MASTER DATA MENU DETAILS OF DISTRICT WISE VEHICLES CAN BE VIEWED.

8.UNDER REQUISITION MENU -- ON THE BASIS OF VEHICLE MASTER DATA NEED BASED/ALL VEHICLES AUTO GENERATED REQUISITION SLIP WILL BE GENERATED.

8.(A.)UNDER REQUISITION MENU -- ON THE BASIS OF VEHICLE MASTER DATA NEED BASED MANUAL GENERATED REQUISITION SLIP WILL BE GENERATED.

9.FROM VEHICLE REPORTING MENU WE CAN ENTER DETAILS OF VEHICLE /OWNER/DRIVER WHEN ANY VEHICLE IS PHYSICALLY REPORTED IN CELL.

9.(A.) WE CAN UPDATE/EDIT DETAILS OF VEHICLE /OWNER/DRIVER BY VEHICLE REPORTING UPDATE MENU.

10.UNDER PAYMENT MENU ENTER VEHICLE REGISTRATION NO./LOGBOOK NO. & CLICK SEARCH BUTTON. VEHICLE DETAILS WILL BE DISPLAYED BY THE HELP OF WHICH PAYMENT CAN BE MADE.

11.UNDER FUEL MENU ENTER VEHICLE REGISTRATION NO./LOGBOOK NO. & CLICK SEARCH BUTTON. VEHICLE DETAILS WILL BE DISPLAYED. ENTER TAGGED PERSON DETAILS (FIRST TIME) , THEN SUPPLY FUEL AND ENTER KILOMETER.

12.RELEASE----> BY THE HELP OF RELEASE MENU VEHICLE CAN BE RELEASED/TRANSFERRED TO OTHER DISTRICT/FINAL PAYMENT CAN BE DONE.

13. REPORT----> BY THE HELP OF REPORT MENU DISTRICT PROFILE ,VEHICLE MASTER DATA, REQUISITION, VEHICLE REPORTING AND REQUISITION REGISTER FORM 1 CAN BE VIEWED.

13.(A) REPORT---->DISTRICT PROFILE-->(I)PARAMETER OF VEHICLE REQUIREMENT --> BY THE HELP THIS MENU DISTRICT WISE REQUIREMENT OF VEHICLE FIGURE CAN BE VIEWED.

13.(A) REPORT---->DISTRICT PROFILE-->(I)PARAMETER OF VEHICLE REQUIREMENT --> BY THE HELP THIS MENU DISTRICT WISE REQUIREMENT OF VEHICLE FIGURE CAN BE VIEWED (….. CONTD.)

13(A.)(II) REQUIREMENT --> BY THE HELP THIS MENU DISTRICT WISE REQUIREMENT OF VEHICLE FIGURE CAN BE VIEWED.

13.(A.)(III) BY THE HELP THIS MENU DISTRICT WISE DISTRICT WISE VERIFYING OFFICERS NAME, MOB.NO. CAN BE VIEWED.

13.(B) REPORT---->MASTER VEHICLE DATA ---BY THE HELP THIS MENU DISTRICT WISE CONSOLIDATED FIGURE CAN BE VIEWED.

13.(C) REPORT---->REQUISITION --- BY THE HELP THIS MENU DISTRICT WISE NO. OF GENERATED REQUISITION SLIP CAN BE VIEWED.

13.(D) REPORT---->VEHICLE REPORTING --- BY THE HELP THIS MENU DISTRICT WISE NO. OF REPORTED VEHICLE FIGURE CAN BE VIEWED.

13.(E) REPORT---->REQUISITION REGISTER FORM 1 ---ENTER VEHICLE REGISTRATION NO. AND CLICK DOWNLOAD REQUISITION REGISTER FORM 1 .FORM1 WILL BE GENERATED IT CAN BE DOWNLOADED/PRINTED .

14.USER MANAGE-->BY THE HELP OF THIS MENU USER CAN MANAGE THEIR CREDENTIALS.

THANKS