Streamlining the Grant Submission Process

Streamlining the Grant Streamlining the Grant Submission ProcessSubmission Process

Jennifer BarrettJennifer Barrett

Department of MedicineDepartment of Medicine

Sponsored Program ServicesSponsored Program Services

Medical Center North D-3100Medical Center North D-3100

jennifer.barrett@vanderbilt.edujennifer.barrett@vanderbilt.edu

343-2813343-2813

Typical Research Administrator Language Typical Research Administrator Language (We use a lot of acronyms)(We use a lot of acronyms)

The PI from USW received an RFP from NIH and would The PI from USW received an RFP from NIH and would like to submit a proposal on the due date of June 1 to the like to submit a proposal on the due date of June 1 to the NIAID. The budget will be modular and the TDC can not NIAID. The budget will be modular and the TDC can not exceed $150K a year. I have spoken to the GMO at the exceed $150K a year. I have spoken to the GMO at the I/C and the F&A will only be allowed at the 20% rate of I/C and the F&A will only be allowed at the 20% rate of the MTDC. There will be 2 Co-PIs on the grant, one the MTDC. There will be 2 Co-PIs on the grant, one from UWK and the other from VU. Each university will from UWK and the other from VU. Each university will need to provide IRB and IACUC approval. We do not need to provide IRB and IACUC approval. We do not want any trouble with OHRP. They will also submit this want any trouble with OHRP. They will also submit this same grant to NSF and the GPG allows for full F&A. same grant to NSF and the GPG allows for full F&A.

Identifying Funding OpportunitiesIdentifying Funding OpportunitiesResearch Research Research Research http://www.researchresearch.com/http://www.researchresearch.com/

GrantsNet GrantsNet http://www.grantsnet.org/http://www.grantsnet.org/

NIH RoadmapNIH Roadmaphttp://nihroadmap.nih.gov

NIH GuideNIH Guidehttp://grants1.nih.gov/grants/guide/index.htmlhttp://grants1.nih.gov/grants/guide/index.html

NIH OER and NIH Institute/Center PagesNIH OER and NIH Institute/Center Pages

NIH CRISP Database (of past and currently funded NIH awards)NIH CRISP Database (of past and currently funded NIH awards)http://crisp.cit.nih.gov/http://crisp.cit.nih.gov/

http://www.vanderbilt.edu/http://www.vanderbilt.edu/SponsoredResearch/vucos.htmlSponsoredResearch/vucos.html

http://www.researchresearch.com/http://www.researchresearch.com/

http://www.grantsnet.org/http://www.grantsnet.org/

NIH RoadmapNIH Roadmap

http://nihroadmap.nih.gov

Problem Addressed by NIH Problem Addressed by NIH Roadmap InitiativesRoadmap Initiatives

Bench Bedside Practice

Criteria for Roadmap InitiativeCriteria for Roadmap Initiative

• Is it ‘transforming’ -- will it change how or what Is it ‘transforming’ -- will it change how or what biomedical research is conducted in the next biomedical research is conducted in the next decades?decades?

• Would its outcome enhance the ability of all ICs to Would its outcome enhance the ability of all ICs to achieve their missions?achieve their missions?

• Can the NIH afford Can the NIH afford NOTNOT to do it? to do it?

• Will it be compelling to our stakeholders, especially Will it be compelling to our stakeholders, especially the public? the public?

• Is it something that no other entity can or will do?Is it something that no other entity can or will do?

Roadmap ImplementationRoadmap Implementation

AAll Institutes and Centers committed to invest ll Institutes and Centers committed to invest

jointly in ajointly in a pool of pool of resources resources to supportto support

current and future Roadmap initiativescurrent and future Roadmap initiatives

$128 M in FY 2004 (Director’s funds and $128 M in FY 2004 (Director’s funds and

0.34% each ICs budget)0.34% each ICs budget)

Over $2 B by FY 2009Over $2 B by FY 2009

NIH GuideNIH Guidehttp://grants.nih.gov/grants/guide/index.htmlhttp://grants.nih.gov/grants/guide/index.html

http://grants1.nih.gov/grants/http://grants1.nih.gov/grants/funding/funding_program.htmfunding/funding_program.htm

Institute/Center Specific InformationInstitute/Center Specific Information

http://www.nih.gov

http://www.nih.gov/icd/

http://www.nci.nih.gov/

Identify NIH Staff who can helpIdentify NIH Staff who can help

CRISP DatabaseCRISP Database

Office of ResearchOffice of ResearchFunding Opportunities and ServicesFunding Opportunities and Services

Mail room 1Mail room 1

Receipt DatesReceipt Dates

http://grants1.nih.gov/grants/funding/submissionschedule.htm

http://www.niaid.nih.gov/ncn/http://www.niaid.nih.gov/ncn/grants/charts/timeline_prep.htmgrants/charts/timeline_prep.htm

How To Write a Grant How To Write a Grant ApplicationApplication

http://grants1.nih.gov/grants/grant_tips.htmhttp://www.niaid.nih.gov/ncn/grants/http://www.nnlm.nlm.nih.gov/scr/edn/grants-resources.htmhttp://www.nigms.nih.gov/funding/tips.htmlhttp://www.nigms.nih.gov/funding/moregrant_tips.htmlhttp://deainfo.nci.nih.gov/EXTRA/EXTDOCS/gntapp.htmhttp://chroma.med.miami.edu/research/Ellens_how_to.htmlhttp://www.cfda.gov/public/cat-writing.htmhttp://cpmcnet.columbia.edu/research/writing.htm

Forms and ApplicationsForms and ApplicationsApplicants are urged to always check the PHS 398 and PHS 2590 websites to download the most current versions of the instructions and forms prior to submission of an application to NIH.

http://medschool.mc.vanderbilt.edu/oor/gm/

•The Department of Medicine requires three business days for application review and approval.•The Office of Research requires three business days for application review and approval.•Please notify Jennifer Barrett (DOM) and the Office of Research if an application in progress will not be submitted within these timeframes.

New/Competing/Revised Modular•Transmittal signed by PI, Division Chief, and any other areas if applicable (CRC, VA, other departments)•Conflict of Interest – signed by ALL faculty with effort on the project and any internal consultants•Copy of Animal or Human approval if applicable•Face Page signed by PI•Abstract Page (draft form is acceptable) with key personnel listed•Form Page 4 - First Year Detailed Budget Page (does not go to NIH)•VUMC’s Internal Modular Budget Form (does not go to NIH)•NIH’s Internal Modular Budget Form with Justification•Subcontract Letter of Intent signed by subcontract institution, if applicable•Resources Page (draft form is acceptable)•Research Plan (only the portion dealing with animals/humans if applicable – draft from is acceptable)•Checklist Page

NIH APPLICATIONS: OBTAINING DEPARMENTAL/INSTITUTIONAL APPROVALDocuments needed for Department of Medicine Faculty

Note: An MOU (signatures not needed) should also be included if applicable.

BUDGETINGBUDGETING•DO consider the start date of the proposal and escalate salaries and other categories appropriately. Check with your Chair/Chief to see if any faculty involved are to receive a promotion/salary increase.

•DO watch out for easy targets:

•Personnel is generally not > 70% of the total direct costs requested per year.

•For an R01, 2 FTE technicians would generally be MAX.

•Travel - $1,500 per domestic trip

•Computers should be well justified and not exceed $1,500.

NOTE: On training grants - $1,000 per trainee for travel is acceptable.

Submit the Application With a Submit the Application With a Cover LetterCover Letter

•Suggest Key Areas of Expertise Required

•Do Not Suggest Specific Reviewers Names

•Suggest Institute(s) for Potential Funding

•Suggest Study Section(s) for Review

From Receipt to ReviewFrom Receipt to Review

Want to see the Assignment Want to see the Assignment Information and Summary Information and Summary

Statements Sooner?Statements Sooner?