Strategic Planning March 2015. The Community in the Process ~11,000 responses to the survey &...

Strategic Planning

March 2015

The Community in the Process

~11,000 responses to the survey & 3,000 committed to continued involvement

150 people organized into teams to provide feedback

~20 Community organization

partners convening 600 conversational

partners

26 Community-Based Ambassador Design Team

12 Core Ambassador Design Team Members

The Blueprint for the Final Product7-10 pages, focused, measurable, and actionable

ValuesThe 5-7 core values that will be the drivers of the plan and the litmus test for eventual content

Priority Areas & Key OutcomesNot more than 5 high level priority areas with ~ 3 key outcomes that characterize each

StrategiesThe 3-5 significant action that RIDE will take over the next five years to advance the priority areas and

achieve the key outcomes

Established by RIDE:Measureable Objectives, Resourcing, and Operational Plans

WHERE ARE WE? ADT Process

The Approach

Listening and Learning

from Stakeholders

Rapid Idea Generation

Stakeholder Feedback

Increasingly Improved Product

1/10 1/28 2/11 2/25 3/11 3/25 4/8 4/22 5/2 5/6 5/20 6/3 6/17

The Development & Feedback Cycle

OU

TPUT

OU

TPUT

RI Survey Data Strategy ReviewTeam feedback

Community Mtg& Strategy Review

Team feedback

Specialized Groups & Strategy

Review Team feedbackStrategy Review

Team

INPU

T

INPU

T

CYCLE 1 CYCLE 2 CYCLE 3 CYCLE 4 Finalize

Values Draft Priorities & Key Outcomes

Refine Priorities & Key Outcomes; Begin Strategies

Final PlanRefine Priorities, Outcomes &

Strategies

1/10 1/28 2/11 2/25 3/11 3/25 4/1 4/8 4/22 5/2 5/6 5/20 6/3 6/17

INPUTS & OUTPUTS Strategic Plan Development Cycle

OU

TPUT

RI Survey DataStrategy Review

Team

Community Meeting & Strategy Review

Team

Specialized Groups & Strategy

Review TeamStrategy Review

TeamINPU

T

INPU

T

CYCLE 1 CYCLE 2 CYCLE 3 CYCLE 4 Finalize

Prototype 1: Values

Prototype 2: Refined Values & Draft Priorities

Prototype 3: Refined Values &

Priorities plus Draft Key Outcomes

Final Plan

Prototype 4: Refined Values,

Priorities & Outcomes plus Draft Strategies

OUTPUT

OUTPUT

OUTPUT

OUTPUT

OUTPUT

Values = Why?

Priority Areas = What?

Strategies = How?

HOW DID WE GET HERE?ADT Process

Values Revision Process• Feedback session and survey online 2/2 – 2/8 • ADT worked on revising values through homework review of feedback and group work

on 3/11

Values Development

1/11 & 1/28 Survey DataADT interviews

Values Revision

2/11 Feedback report192 total: 99 public, 68 SRT, 25 RIDEGroup discussionIndividual ADT member chosen to revise as homework

Next Values Draft

2/25 – 3/11 ADT responding to individual revisionsCouncil feedbackPublish with next prototype

Developing Priorities 2/25 – 3/11Quantitative Survey

Results

ADT Micro Interviews Big Bets

Local Level RIisReady Reports

Macro Level McKinsey Report

Homework Indiv

Priorities

Big Bets

ADT

See appendix for details of Survey related data and ADT Big Bet Interviews Non-profit community engagement

organization- Rhode Island is Ready (www.RIisReady.org)• Pre-K Education in Rhode Island:

What We’ve Heard• Rhode Island Is Ready: Culturally

Grounding Field Work ResultsMcKinsey & Co. report • How the World’s Most Improved

School Systems Keep Getting Better.

Through online collaboration and homework the ADT: • reviewed draft priority statements

from 2/25 • reviewed big bet summaries from

RIDE and SRT • Provided feedback using + and ∆ and

drafting potential new priorities.

SRT

The Momentum Builds

• Education Exchanges

PROTOTYPE 2Values and Priorities

Overview of Major Feedback

•Full feedback report to be posted soon!

Values Progression• From 6 values to 9 values

ADT Working to Refine & Narrow Values

• Critical to our plan• Adds a new perspective to our work• Shared by many, both in the room and in the state• Not redundant

Is the value…1. Close to our hearts? •Does it makes you think: •“Heck yes!” •“Of course!”•“Doesn’t this go without saying?”

Can it be used as…2. The North Star for our work? • A concept so important it cannot be

abandoned or ignored.• “Everything we do can support and be

guided by this value.”

Is the statement…3. Content neutral?• Not specific to only a single part of our

work• meaningful to everyone, without jargon.• It makes you think, “This makes sense. I

don’t need specific context or explanations to understand it.”

Priorities Prototype

• First draft• 3/25 work quickly

progressing based on feedback• More work ahead

Using our Priority Yes Test

Offline Revision of Values & Priorities

Role ResponsibilityLead writer Pushing work forward by taking

first stab at revision

Thought partner(s) Reads work of lead writer and make suggestions

What’s Next?

OUTPUT

Prototype 3: Refined Values &

Priorities plus Draft Key Outcomes

Questions

Values Defined

• Definition of Value: a set of beliefs that have profound and enduring meaning and can (and should) be visible in every major decision we make and in the educational system we manage.

• Role of Values: Value statements unify our team, and later, our state around a common purpose.

What a value is NOT

• A big bet• A key priority

Testing the Filter on Actual Examples

• Does “Quality teachers and administrators” pass the test?

• Where is the value that it’s trying to get at?

• How does it do with our filter?– Close to your heart – the

soul/foundation of the plan, strong belief, core aspiration

– North Star for the system – guide for all major priorities in the plan and later for implementation

– Content neutral – clear and understandable concept, absent of jargon, not specific to single part of education system

Developing Values: “Yes” Test 1.28.152. The North Star for our work? •A concept so important it cannot be

abandoned or ignored.• “Everything we do can support and be

guided by this value.”

3. Content neutral?• Not specific to only a single part of our

work• meaningful to everyone, without jargon.• It makes you think, “This makes sense. I

don’t need specific context or explanations to understand it.”

Is the value…1. Close to our hearts? •Does it makes you think: •“Heck yes!” •“Of course!”•“Doesn’t this go without saying?”

Can it be used as… Is the statement…

Using our Priority Yes Test

Priority? Let’s discuss.

Is it a priority?

• Ex. 2 – Giving each child a laptop

Priority Tests • The Action: a specific action that can

make a significant impact• The Data: informed by data and best

practices• The Umbrella: covers all the major

subparts that make up the idea – it is the stand alone big idea

• The Balance Beam: balances a focus on future vision with present problem solving. It is aspirational and audacious.