steps toward chartering and reactivating a Club

STEPS TOWARD CHARTERING AND

REACTIVATING A CLUB

New Club Building & Revitalization Committee Webinar

Topics The following topics will be

discussed in this webinar:Steps to club chartering and

reactivationCommunicating with CKI and district

leadership about chartering and reactivation

Communicating with Kiwanis about chartering and reactivation

Useful resources for chartering and reactivation

Parameters for establishing club satellites

Steps to Chartering and Reactivation

1. Create a target list of possible charters and reactivations.

- Know the history of each school club.2. With the help of the LTG/district board member,

create an action plan for each targeted school.₋ Inch stones and benchmarks

3. Establish a relationship with school administration.

4. Establish a relationship with an interested local Kiwanis club.

5. Find a student that is interested in building a CKI club.

Steps (con’t)6. Begin on-campus recruiting.7. Hold initial and secondary interest meetings8. Establish a preliminary club board.9. Cultivate club growth.

Make sure that the club is meeting regularly. Make sure that the club is holding regular

service projects. Make sure that the club has a relationship with

Kiwanis.10. Facilitate the official charter/reactivation

process.

Other Tips Create a club stoplight system (if

feasible) Communicate. Engage. Take your time. Think quality, not quantity. Educate prospective members.

Communicating with CKI and District Leadership

The International Office can assist through:Provide advice to assist in your club

building situationRespond to college or university questions

regarding the CKI programProvide materials to assist with the new

club building processProcess charter materialsRespond to questions about charter status

and dues payment records

Conversations with District Leadership

District Leadership are the “boots on the ground”

They can provide area-specific information They have the relationships with

Kiwanians who will be helpful in the process

They can also provide member education and officer training

They can help the club with initial organizational meetings

Communication with Kiwanis Three Main Points

Initial addressConvey a respectful message that

show seriousnessShow preparedness

Communicating with Kiwanis (con’t)

• Initial Address• Professional dress• Introduce self and fellow members to Kiwanis Club

Board of Directors• Also who would be faculty advisor

• After introductions• Give proposal to reactivate• Do not sound demanding!

• How to convey your messages successfully• Use proper English!

• Do’s • Do not’s

Communicating with Kiwanis (con’t)

• How to convey your messages successfully (cont.)

• Communication is vital!• Regular professional emails to Kiwanis Club

• Invites• Monthly Reports on status and events

• Start them if needed/wanted• Make communication easy for Kiwanis:

• Phone numbers & Emails• Know your Stuff!!

• Have a plan and not a blind proposal

Useful Resources

CharteringToolkit

Recruitment

Retaining members

Resources from KiwanisOne.org Sample CKI Club Bylaws Sample Charter Ceremony Presentation Officer Training Guides Planning Useful Service Projects “Reveal Your Growth Potential” Toolkits Club Excellence Tool

Adjust resources to CKI Clubs!

Resources from CircleK.orgUnder “Club Building & Chartering” Club Events Manual Petition for Charter FormUnder “Member Generated Resources” Helpful Tips to Chartering Recruitment GuidesUnder “Marketing & Public Relations” Templates & Logos

Upcoming Resources from NCB&R

Club Building Manual Letter to Student Government for

Chartering Step-by-Step Guide to Reactivation Talking to Kiwanis Clubs About

Reactivation Satellite CKI Clubs vs. Traditional

CKI Clubs

Club Satellites What is a club satellite?• "For cases in which one (1) CKI club

is active, students from another institution of higher education within fifty (50) miles of the nearest chartered CKI club may be able to be recognized as a club satellite."

Article 6. Section 5 of the International Bylaws as of 10/1/12

Establishing a Satellite Club Contact local CKI club to build and

maintain relationship. Contact Kiwanis chapter to discuss

option of having a satellite club. Contact the Office of Student Life

at your institution to see if any guidelines need to be followed according to institutional policy.

Find an adviser for the satellite club.

Dues District dues are paid through the

chartered club. No international dues are paid

when a club is recognized as a satellite.

Working with Satellite Clubs Maintain constant communication. Plan visits between the active CKI

club and the club satellite. Extend this relationship to Kiwanis

as well. Facilitate socials, joint community

service projects, meetings, banquets, etc.

Questions?

Thanks for attending!