Standardizing Naming Conventions and Document Templates for Virtual Data Warehouse MAHAJAN

Standardizing Naming Conventions and Document Templates For Virtual Data Warehouse

Bhushan MahajanDean Kjar

Debbie GodwinMonica Silcott

Introduction to HMORN

What is Virtual Data Warehouse (VDW)?

How does multi-site research studies work?

What are the areas to focus for

standardization?

Examples and thoughts

Next steps

What will we gain from standardization?

Introduction

HMORN Member Organizations

Reference: http://www.hmoresearchnetwork.org/resources/toolkit/HMORN_CollaborationToolkit.pdf

What is Virtual Data Warehouse (VDW)?

Reference: http://www.hmoresearchnetwork.org/resources/toolkit/HMORN_CollaborationToolkit.pdf

How does Multi-site Research Studies work?

Reference: http://www.hmoresearchnetwork.org/resources/toolkit/HMORN_CollaborationToolkit.pdf

Opportunities for Standardization

Need standardization for every interaction between members

Standardizing VDW Development Processes

Standardizing Multi-site Research Studies Processes

Focus on Two Aspects

SAS Program names Sequential number Date Brief description of program Version Number

Example: 1_20110315_M2Util_v1 2_20110520_M2Util_v2 3_20110622_QAUtil_v1

SAS Output Datasets Example: 1_20110315_M2Util_v1.sas7bdat

SAS Log/SAS Output Example: 1_20110315_M2Util_v1.log 2_20110315_M2Util_v1.list

Guidelines Word document name Example: 1_20110315_M2Util_v1.doc

SAS Library names Example:Outlib/Out1/Output1/Send/SentWorkLib/In1/Input1 etc

Possible Areas for Standardization in VDW Development

Meeting Minutes TemplateAgenda TemplateHeader information for any document posted on

CRN Portal

Standardization Areas cont.

‘Header’ & ‘Footer’ information for Documents on CRN Portal

Title of the document Created by person’s name and email addressCreation dateRevision numberRevised by person’s nameRevision dateReason for revisionFinal documents location on the portal (Footer)Revision number (Footer)Revision date (Footer)Page number out of total page numbers (Footer)

Excellent source for VDW Programmers Guide:https://appliedresearch.cancer.gov/crnportal/data-resources/vdw/user-guidelines-and-tools/vdw-

programmers-guide

SAS Program Template with Header Information

Program Names (Not Standardized)

Possible Areas for Standardization in Multi-site Studies

Program names & Directory structure (Standardized)

Possible Areas for Standardization in Multi-site Studies

Who Will Benefit Most?

New SAS Programmers/VDW Developers

Lead Site-SAS Programmers working on multi-

site Studies

HMORN Workgroup Members

Site Data Managers (SDMs)

Next StepsForm a Workgroup : ‘VDW Standards’

All standardized templates should be available on CRN

portal at:

Home ->Data Resources ->VDW ->User Guidelines and Tools

All new documents to be uploaded should go through a

standards review

All existing documents on CRN Portal should be revised as

per new standards

All Lead Site programmers should follow same standard

guidelines before sending out programs

Advantages

Keep track of revision numbers and order of

programs to run

Easier for new programmers to join on-going studies

Easy start for Lead site programmers (download

template and start working on content)

Efficient and effective way to document large

studies

Clear/consistent document standards across all

HMORN sites

Thank You

Contact: Bhushan Mahajan

- bmahajan@swmail.sw.org- http://www.linkedin.com/in/bhushan001

Dean Kjar (dkjar@swmail.sw.org)