SPP/APR Updates June 2012. SPP – State Performance Plan –Establishes baseline data and sets...

SPP/APR UpdatesJune 2012

• SPP – State Performance Plan– Establishes baseline data and sets targets

through 2012-2013 school year for 20 Indicators

• APR – Annual Performance Report– Annual report of Statewide performance– Met/Not Met for all 20 Indicators– Indicators 15-20 are State-level Indicators

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• February– APR due February 1– Indicator 4 (Discipline) review of policies,

procedures, and practices for prior year’s data

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• April– Indicators 9 and 10 (Disproportionate

Representation) review of policies, procedures, and practices for prior year’s data

– MDE Clarification period– Public Reporting (LEA-level Met/Not Met)

• May– LEA Determinations

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• June– SPP/APR Self Assessments

• August– Indicator 13 (Secondary Transition) review of

data (Transition services) and IEPs

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• September– Indicator 11 (60-day eligibility timeline)

opportunity for clarification period– Indicator 12 (Part C to B) opportunity for

clarification period

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• SPP/APR years are referenced by the Federal Fiscal Year (FFY)– FFY 2010 = School Year 2010-2011

• Some Indicators lag a year

– FFY 2010 APR submitted February 1, 2012– FFY 2010 results reported in FY13 IDEA

Project Application Self Assessment (Due in Summer 2012)

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• OSE will be monitoring progress during the school year and notifying districts when it appears they have past due data

• These are courtesy calls and emails so districts can clean up their data by the end of the school year

• Stop by the Data Review table before leaving today to receive an update for your district

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• Data for data review sheets was collected June 1, 2012

• Indicator 7 – BDI-2 Preschool Assessments

• Indicator 8 – Parent Surveys

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• Indicator 11– Indicates if no data has been entered– Missed Timelines: Check to make sure data

entered is accurate– Possible Initial Rulings: IF students listed

were initial rulings completed by your district this year, enter data on Child Find Screen. If not, leave blank.

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• Indicator 12– Turning 3 soon or already 3 and nothing

reported to MDE OSE– Matched to an MSIS ID but not entered on

Child Find Screen– Missed Timeline: Check to make sure data

entered is accurate

• Indicator 13 – Transition Services

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• Oversight requires continuous monitoring of data

• Audits can happen at any time

• Monthly district approval in MSIS is an assurance of data accuracy

• Data should be kept as up-to-date as possible

• Not just a December 1 concern

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• Who? – Students in the 4-year cohort who graduated with a

regular diploma

• Where does the data come from?– MSIS (Graduation codes)– Data lags a year

• What do I need to do?– Verify graduate information in MSIS

• When is it collected?– End of school year

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• Who? – Students that dropped out

• Where does the data come from?– MSIS (coded as dropouts)– Data lags a year

• What do I need to do?– Verify dropout data in MSIS

• When is it collected?– End of school year

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• Who? – Students who should participate in Statewide

assessments

• Where does the data come from?– Statewide assessment results

• What do I need to do?– Meet assessment collection requirements

• When is it collected?– At each assessment

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• Who? – Students who have been suspended/expelled for more than 10

days

• Where does the data come from?– MSIS (discipline/incident data)– Data lags a year

• What do I need to do?– Verify MSIS data (duration, start/end dates, codes)– Follow appropriate policies and procedures

• When is it collected?– Every month

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• Who? – Students age 6-21

• Where does the data come from?– MSIS

• What do I need to do?– Verify MSIS data (teacher and student schedules,

LRE calculated placement)

• When is it collected?– Child Count Day

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• Indicator 5a– SA Placements

• Indicator 5b– SC Placements

• Indicator 5c– SD, SF, and SH Placements

• Resourced (SB) students are not part of APR calculations, but are included in CEIS

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• Who? – Students age 3-5

• Where does the data come from?– MSIS

• What do I need to do?– Verify MSIS data (User-entered placement)

• When is it collected?– Child Count Day

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• Who? – Students age 3-5 as of Child Count Day

• Where does the data come from?– BDI-2 Data Manager Website

• What do I need to do?– Administer screener in fall and spring with 6 months in

between (pre and post tests)

• When is it collected?– Pre-test December 31st; Post-test June 30th

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Webinar and report instructions are on our website under District Resources

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• Administer screener, not full assessment• 6-month spacing only applies to the time between fall

and spring testing– Ex: Post-test for SY 2010-2011 can be administered in May 2011

and pre-test for SY 2011-2012 can be administered in August 2011

• Test students receiving services that will be 3-5 years old on December 1

• Contact MDE OSE if you need help with user accounts, student transfers, protocol mailings, etc.

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• Who? – Parents of all students receiving services

• Where does the data come from?– Parent Survey Website

• What do I need to do?– Have parents complete survey online during IEP

Meetings or other on-site meetings

• When is it collected?– June 30

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• Who? – All students with disabilities

• Where does the data come from?– MSIS (Child Count)

• What do I need to do?– Verify data in MSIS– Follow policies, procedures, and practices to ensure

appropriate identification

• When is it collected?– Child Count Day

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• Who? – All students with disabilities

• Where does the data come from?– MSIS (Child Count)

• What do I need to do?– Verify data in MSIS– Follow policies, procedures, and practices to ensure

appropriate identification

• When is it collected?– Child Count Day

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• Who? – Students for whom parental consent to evaluate is

obtained

• Where does the data come from?– MSIS (Child Find Screen)

• What do I need to do?– Enter data on Child Find Screen for all students for

whom parental consent to evaluate is obtained

• When is it collected?– Throughout the school year/ Final collection June 30

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• Child Find Screen and Reports in MSIS• Should be updated throughout the school year• Data should be as up to date as possible• Evaluations that span more than one school year (i.e.

begin in May or June) must be updated after MSIS is available again in July. You will need to change the school year to last year and finish entering data

• If a student is populating on the Child Find screen that is not an initial evaluation, do not enter any data

• Don’t forget to enter those students who are tested, but are found not eligible or whose parents refuse services

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• Who? – Children referred from Part C to B

• Where does the data come from?– MSIS (Part C to B Reports)

• What do I need to do?– Review Part C to B reports and respond to MDE

(Jolene Miesse) with reason to remove, ineligible date, or MSIS ID

• When is it collected?– Throughout the school year/ Final collection June 30

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• The Department of Health will send MDE a file each month of those students that currently are being served under Part C that are 30 months old for that month.

• There are 5 reports that users can run that will list the Part C children that match or do not match a student in MSIS.

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• Monthly Student Roster – Lists ALL students who have been referred from Part

C to B, including those that have been removed and those who matched an MSIS ID

• Student No Match Roster– Lists students that have been referred from Part C to

B and have not been removed or who have not been assigned an MSIS ID

– Blank report =

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If you are not serving these students, we need to know why:

A. Parent Refused Services

B. Service Discontinued

C. Not Eligible (must include the date determined not eligible)

D. Parent wants to delay to later school year

E. Moved out of state

F. Parent did not respond

G. No permission to test

H. Parent did not show up

I. Student is deceased

J. Referred to Part C after 33 months

K. Unknown to district and First Steps (you will need to talk with First Steps in your area before sending in this reason)

L. Enrolled in University-based program

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• If you are serving these students, submit the MSIS ID, district number, and school number

• If you have students listed that should be in another district, submit the district name and number and the name of the student

• Fax the report to Jolene Miesse at 601-359-2198 with an explanation or MSIS ID next to each child

• Remember that evaluations should take place all year, including the summer months

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• Who? – Students with disabilities age 16 and up– State Policy is 14 and up

• Where does the data come from?– MSIS (Student Update Screen)

• What do I need to do?– Mark Transition Services Indicator on Student Update Screen– Run Missing Transition Services Report

(Blank Report = )

• When is it collected?– Throughout the school year/ Final collection June 30

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By selecting ‘Yes’ on the Student Update Screen, you are ensuring that:

– The IEP includes appropriate measurable postsecondary goals that are annually updated and based upon an age-appropriate transition assessment, transition services, including courses of study, that will reasonably enable the student to meet those postsecondary goals, and annual IEP goals related to the student’s transition services needs

– There exists evidence that the student was invited to the IEP Team meeting where transition services are to be discussed and evidence that, if appropriate, a representative of any participating agency was invited to the IEP Team meeting with the prior consent of the parent or student who has reached the age of majority

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• Who? – Students who exited the prior year

• Where does the data come from?– MSIS (Post-Secondary Update Screen)

• What do I need to do?– Survey students to collect information about the student in the

year since they left school– Enter data on the Post-Secondary Screen in MSIS

• When is it collected?– Survey student no sooner than one year after they exited– Data entered in MSIS by late September

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• The Post-School Data Collection Protocol is an optional survey you may use to collect data from students– Can be found on the Special Education website under the SPP/APR link

• Detailed definitions of the categories on the Post-Secondary Screen can be found in the Special Education MSIS Manual

• Make sure you are updating students that left school a full year ago (Report on 2010-2011 exiters in September 2012)

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• Part of IDEA Project Application

• DUE June 30th, 2012

• Must report performance on SPP/APR Indicators

• Should be modeled after State SPP– Align activities

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• Make activities measurable

• Include Improvement Plan activities if applicable

• If you did not meet a target, activities should be more than ‘business as usual’

• If the data comes from MSIS or another system (BDI-2 etc.), be sure to include activities for data collection and entry

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• Include progress/slippage from previous year

• FY13 Project Application reports on FFY 2010 APR data and includes progress/slippage from FFY 2009

• Template includes pre-filled targets and is updated each year

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• CEIS – Coordinated Early Intervening Services

• Related to SPP/APR Indicators, but not the same– Uses different calculations– Cannot determine if CEIS set-aside is

required by APR Indicator performance

• Spreadsheets are posted along with the IDEA Project Application

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• Part C to B– New Part C Regulations were posted 9/28/11– Part C will report referrals to MSIS at 27

months– Daily transfers of records for children 90-45

days– Children referred to Part C within 45 days of

turning 3 will require parent permission to share data

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• Part C to B– Transition conference should be held between 27-33

months– MSIS data will include information about the

notification letter (date sent and LEA)– LEA participation in transition conference will be

recorded and reported by Part C– Services must continue over the summer of transition,

using ESY as needed– Joint training with Part B and C preschool staff

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• Indicator 6 – Preschool Settings– New for FFY 2011 (SY 2011-2012)– Baseline and targets will be established– Results Indicator– 6a - % of students 3-5 in a regular early

childhood program and receiving majority of services in the program (PI and PK)

– 6b - % of students 3-5 in a separate special education class, separate school or residential facility (PE, PF, and PG)

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• SPP/APR data collection proposed changes by OSEP– No significant changes– Removal of 2 State-level Indicators– Removal of underrepresentation– Minor clarifications

• Looking ahead– OSEP’s Results-Driven Accountability

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Deborah Donovan

ddonovan@mde.k12.ms.us

Louis King

lking@mde.k12.ms.us

601-359-3498

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