Source: Rice Purchasing Policies Quick, easy, internet-based access to vendors who have negotiated...

Source: Rice Purchasing Policies

• Quick, easy, internet-based access to vendors who have negotiated agreements with Rice University

• Maximizes the total value of the Rice-supplier relationship.

• Targets high-transaction users, traditionally.

• Allows further development of the relationship with suppliers to benefit the Rice University consumers.

Introduction to eProcurement

Source: Rice Purchasing Policies

Why Use eProcurement at Rice?

Traditional Procurement Strategic Procurement

SupplierIntegration

LeveragedSupplierStrategy

(Rice Deals)‘The

Cha

sm’

Paper-BasedProcesses

AutomatedProcesses(Internet)

Reduction inprocess costsReqApprovalPO

Lower Cost of Goods

Aggregate actionable data

Reduction of“maverick spend”

Increase in end-user adoption(More people shopping better

deals for Rice)

Opportunity to direct end-users to preferred suppliers

Ability to capture uniform, detailed spend data

SERVICES

• Supplier connectivity• Extensive product

taxonomy• Centralized eCatalogs• Price/content management• Transaction integrity• Transaction tracking

TRANSACTION DATA

• Purchase Order• Advanced Ship Notification• Invoicing• Receipt notification• Contract data• Payment data

Internet buying at the user’s desktop.

Catalog-style concept to access preloaded vendor deals.

Configurable to organization needs for oversight.

Automates the buying experience.

How Does eProcurement Work?

SciquestHigherMarkets

Suppliers

Banner

Systems

Steering Committee(Stakeholders)

Vendors &Rice Tech. Staff

Requirements(Specification)

Configured System

Project Team and Approach

FocusGroups

Steering Committee

Steering Committee

Pilot

Rollout

2009

Fall 2008

Configure & Test

Now

TimeLine