Software and Interfaces as a tool for effective ...c194714.r14.cf1.rackcdn.com/alphaship.pdf ·...

Software and Interfaces as a toolfor effective Maintenance, Purchase,

Stockmanagement and Budget Control.

How Spectec Software and ShipServ Interfacemeets the user’s requirements.

by Hartmut Köster

Space for improvement

The idea

Our Experiences to Share

This is Alpha Ship

The solution

• 16 modern Container Vessels• All fitted with AMOS Maintenance & Purchase• 8 Vessels fitted with FBB +10 Vessels with Sat B

4 This is Alpha Ship

4 x 1129 TEU 4 x 1648 TEU 8 x 1835 TEU

4 This is Alpha Ship

• High motivated, well trained crew on board

• High motivated staff in the office

• Crew trained in the use of AMOSfor Maintenance & Purchase

4 This is Alpha Ship

• Regular training coursesin Odessa and Bremen

• Alpha Ship UserGuidein accordance with our needs

• Motivation by support

ØAMOS M+P

ØMaintenance. organisation of work on board

Ø Purchase

Ø Stock / Budget Control

Ø ShipServ Interface for E-Commerce

Ø Interface with Warehouse Software

Ø Possible Interface with Finance Software

4 Our Experiences to Share

4 Space for improvement

ØDelivery + Stock control – in good faith

Previous

ØRequisitions were created on board in Excel format

ØQuotation were on paper – no way to remember

ØOrders by E-Mail – „copy & paste“

ØOrder Confirmation – yet more paper

ØInvoice control – sometime ‚by chance‘

ØBudget Control – we have it (somewhere)

4 The Idea

It must make life easier

OR it must have. an additional value

Avoiddoublework

Savetime

andmoney

Ø AMOS Maintenance – history

present

forecast

4 The solution

to interact with Purchasing

Stock Control

Budget Control

4 The solution

Ø AMOS Purchase – the workplace

inquire – compare – order – control - claim

Ø AMOS Stock Management & Budget Control

4 The solution

4 The solution

Ø ShipServ Interface for E-Commerce

Ø Interface with the Warehouse Software

Datatransfer

Office Software informs Warehouse software about new orders

Warehouse interface return details when shipment arrived

As all data become availableour warehouse prints a label

for easier identification.

Deliveries in AMOS M&P

All important shipment data are available

including the delivery note as pdf-document.

Delivery Notes in AMOS M&P

Ø The solution

ØInterface with Finance Software

Purchase Dept Accounting Dept

Vendor, AmountBugdet No.

Currency, Text

Voucher NoVoucher Date

Vendor, AmountBugdet No.Currency, Text

Invoice NoInvoice Date

ØAMOS M+P

ØMaintenance

Ø Purchase

Ø Stock / Budget Control

Ø ShipServ Interface for E-Commerce

Ø Interface with Warehouse Software

ØInterface with Finance Software

Ø Our Experiences to Share

Hartmut Köster

tel +49 421 17398 62

koester@alphaship.de

AMARO GmbHwww.amaro-bremen.de

ShipServ Ltd.www.shipserv.com

SpecTec GmbHwww.spectec.net