Show Me the Students! A Secure Web-based Teacher/Student Reporting System

Show Me the Students!

A Secure Web-based Teacher/Student Reporting System

Show Me the Students!

A Secure Web-based Teacher/Student Reporting System

PresentersPresenters

• Shannon McBride – • Golden Crescent Tech-Prep Partnership Director

• David Green• Golden Crescent Tech-Prep Guidance and Transition Coordinator

PresentationPresentation

• Why system was developed

• How system was developed

• How system works

• Questions and discussion

CATEMA NumbersCATEMA Numbers

104,416 Unique Students

120,386 Enrollments

4,768 Teachers

1,247 High Schools

California, Delaware, Missouri, Idaho and Ohio also have CATEMA sites

Why?Why?

• State Reporting Requirements

• Verify Regional Tech-Prep Student Counts

• Benchmark PEIMS Numbers

• Benchmark for College Reporting to State

Why?Why?

• Permanent Records

• Permanent Student Records

• Permanent Teacher/Course Records

Why?Why?

• Efficient Searchable Database

• Readily Available

• Portable

• Sustainable

Why?Why?

• Stakeholder Accessibility

• Students

• High School Faculty and Administration

• College Administration

• Tech-Prep Staff

TimelineTimeline

• GC Student Identification History

• Partnership tracking students since 1992

• Current system development began April 2001

• Schools began registering students fall of 2001

What the System DeliversWhat the System Delivers

• Partnership Benefits

• Quick/Easy TP awarded credit verification

• Identify teachers, students and Tech-Prep classes taught in participating schools

• Statistics and Demographics (Real Time)

• Student contact information for free credit reminders after graduation

What the System DeliversWhat the System Delivers

• High School Benefits

• Tech-Prep teachers and classes being taught in individual schools

• Student totals and demographics

• Student totals used for comparison in PEIMS reporting

• Record of Tech-Prep credit and potential savings to students and parents

• Student Tech-Prep activity reports used for career counseling

What the System DeliversWhat the System Delivers

• Community College Benefits

• Quick/Easy TP awarded credit verification

• Student demographic information used to inform Tech-Prep students of college credit in escrow

• Monitoring of TP participation in college programs• Significant increases or decreases are easily monitored

• Allows a benchmark for state reporting

Web Server

Counselor (High School and College)

Teacher TP Staff

•Online Enrollment•Personal Info Update•Credit Status Inquiry

•List Tech-Prep Classes•Competency Scoring•Credit Recommendation

•Web Site Management•Teacher/Course Approval•Database Management

Student

College Registrar•Credit Inquiry•CBM-OOT Reporting

•Review Class Listings•Review Credit Recommendations•Review Competency Results

Tech-Prep Electronic Enrollment System Benefits

Database

The SystemThe System

Who Uses the System?Who Uses the System?

System

CollegeTP Staff

Registrar

Counselor

Dept. Head

Recruiter

High SchoolStaff

Counselor

Teacher

StudentParent

Information IssuesInformation Issues

Information IssuesInformation Issues

TeacherTeacher

Back Bone of SystemBack Bone of System

TeacherTeacher

• Teacher Privileges:

• Add/View/Edit class information

• Edit student information

• View and print class rosters

• Enter/Edit student competency recommendations

• View/Print reports

• Update personal information

StudentStudent

Administrator/CounselorAdministrator/Counselor

Tech-Prep StaffTech-Prep Staff

System SecuritySystem Security

• 128 Bit SSL Encryption

• Dedicated Tech-Prep Servers

• System access is username and password protected

• Redundant Server Systems and Data Back Up

Current Reports Generated Using

System

Current Reports Generated Using

System

Current Reports AvailableCurrent Reports Available

• Daily Demographics

• Annual Summary

• Annual Details

• Teacher List – All or by school

• Class List – All, by school or teacher

Current Reports AvailableCurrent Reports Available

• Student List – By class, school or program

• Competency Forms – By student, class or school

• Coherent Sequences – By program or school

• Mail List – By school, college course or program

Recent System AdditionsRecent System Additions

• All CATE Students Enrolled• Benchmark for PEIMS

• Regionalized Reporting• Schools develop own reports from data

• Electronic College Catalog• TP sequences filled and highlighted into programs

Report PossibilitiesReport Possibilities

Report PossibilitiesReport Possibilities

Contact UsContact Us

Tech-Prep StaffTech-Prep Staff

Questions?Questions?