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RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 1 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
Annual Surveillance Assessment (01) Report
PUBLIC SUMMARY
Palm Oil Mill
Perdana POM
PT Rea Kaltim, Eastern Kalimantan Province, Indonesia. This public summary has been prepared in accordance with RSPO requirements and the information included is the result of a full RSPO assessment of the Mills and supply base as included in the scope
of the certificate.
Report prepared by: David Ogg (Lead Assessor)
Certification decision by: Gerben Stegeman (Certifier)
Control Union Certifications (Head office)
Meeuwenlaan 4-6, P.O. Box 161.
8000 AD Zwolle. The Netherlands.
certification@controlunion.com Phone: 0031 38436 0100
Local Office Control Union (Malaysia) S/B
Persiaran Raja Muda Musa, Off Jalan Sg Berith, Teluk Gadong, 41100, Klang,
Selangor. Malaysia. Phone 03-3377 1600 / 1700
mduraisamy@controlunion.com
Control Union (Indonesia) Jl Kramat 3A, Cilandak Timur
Jakarta Selatan 12560 Phone: 062-21-7884 2016
winaryo@controlunion.com
Control Union Certifications is a member of the Control Union World Group - an international
inspection and certification body. CU performs assessments and certification in many agricultural
based fields such as FSC, RSPO, and Organic production, Sustainable Textile Production, Organic
Exchange, GLOBALGAP, HACCP, BRC, GMP and GTP.
CU is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN
45011 for the inspection and certification of CU Organic program (according to the EU regulation
2092/91) and GLOBALGAP program. When requested a copy of the accreditation certificate can be
obtained from CU.
www.controlunion.com
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 2 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
Table of Contents
PART 1: SCOPE OF THE CERTIFICATION AUDIT ......................................................................................... 4
1.1 COMPANY AND CONTACT DETAILS ................................................................................................... 4 1.2 RSPO MEMBERSHIP DETAILS .......................................................................................................... 4 1.3 ANNUAL SURVEILLANCE ASSESSMENT DETAILS ................................................................................... 4 1.4 ASSESSMENT TYPE. (MILL AND SUPPLY BASE) .................................................................................... 4 1.5 LOCATION OF THE PALM OIL MILL .................................................................................................... 4 1.6 PALM OIL MILL OUTPUT AND APPROXIMATE TONNAGES CERTIFIED ........................................................ 4 1.7 GENERAL DESCRIPTION OF SUPPLY BASE ........................................................................................... 4
1.7.1 Location of the Supply Base ............................................................................................ 6 1.7.2 Statistics of the Supply Base and Estimated Tonnes of FFB produced per Year ............ 6 1.7.3 Percentage of Planted Oil Palm by different Age Ranges .............................................. 6 1.7.4 Calculation of the Number of Production Units (N) to Sample for the Mill ................... 6
1.8 PROGRESS OF ASSOCIATED SMALLHOLDERS OR OUT-GROWERS TOWARDS COMPLIANCE WITH RELEVANT
STANDARDS - SHOULD BE IN ACCORDANCE TO THE 3 YEAR IMPLEMENTATION PLAN ................................................ 7 1.9 LOCATION MAP FOR THIS CERTIFICATION UNIT ................................................................................... 7
PART 2: PARTIAL CERTIFICATION ............................................................................................................ 10
2.1 MANAGEMENT STRUCTURE. .......................................................................................................... 10 2.2 NON-COMPLIANCE IDENTIFIED WITH 2.1 ABOVE............................................................................... 10 2.3 SUMMARY OF THE TIME BOUND PLAN ............................................................................................ 11 2.4 UN-CERTIFIED UNITS OR HOLDINGS................................................................................................ 11 2.5 SUMMARY OF THE FINDINGS FOR PARTIAL CERTIFICATION .................................................................. 12 2.6 PARTIAL CERTIFICATION AUDIT AGENDA ......................................................................................... 12
PART 3: AUDIT PROCESS .......................................................................................................................... 13
3.1 ABOUT THE CERTIFICATION BODY ................................................................................................... 13 3.2 AUDIT TEAM .............................................................................................................................. 13
3.2.1 Qualifications of the Lead Auditor ......................................................................................... 13 3.3 AUDIT METHODOLOGY ................................................................................................................. 13
3.3.1 General Overview .......................................................................................................... 13 3.3.2 Audit Agenda ................................................................................................................. 14
PART 4 ASSESSMENT FINDINGS .............................................................................................................. 15
4.1 LEAD ASSESSOR’S SUMMARY AND RECOMMENDATION FOR CERTIFICATION .......................................... 15 4.2 SUMMARY OF THE FINDINGS BY PRINCIPLE AND A SAMPLE OF THE CRITERIA ........................................... 15 4.3 SAMPLE CRITERIA FOR INCLUSION IN THIS REPORT ON AN ANNUAL BASIS DURING THE LIFETIME OF THE
CERTIFICATE ............................................................................................................................................ 18 4.4 NON-CONFORMITY REGISTER AND REPORTS ON PREVIOUS NCS ........................................................... 18
4.4.1 Annual Audit NC Summary ..................................................................................................... 18 4.4.2 Status of non-conformities (both Minor and Major) previously identified, even if already Closed Out ....................................................................................................................................... 19
4.5 NON-CONFORMITY REPORT FOR NC IDENTIFIED DURING THIS ASA ............................................................. 20 4.6 OBSERVATIONS .................................................................................................................................. 21 4.7 ISSUES THAT WERE RAISED DURING THE STAKEHOLDER CONSULTATION AND COMPANY RESPONSES .......... 21
PART 5: RSPO SUPPLY CHAIN CERTIFICATION ....................................................................................... 21
PART 6: CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY .............. 23
6.1 DATE OF NEXT ASA ..................................................................................................................... 23 6.2 DATE FOR CLOSURE OF NON-CONFORMITIES.................................................................................... 23 6.3 SIGNING BY THE CLIENT ................................................................................................................ 23
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 3 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
6.4 SIGNING BY THE LEAD AUDITOR ..................................................................................................... 23 6.5 SIGNING BY THE CERTIFIER ............................................................................................................ 23
PART 7: APPENDICIES .............................................................................................................................. 24
APPENDIX 1: LOCATION MAP FOR THIS CERTIFICATION UNIT (SEE 1.9 ABOVE) ................................................... 24 APPENDIX 2: LIST OF ABBREVIATIONS ........................................................................................................... 24
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 4 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
PART 1: SCOPE OF THE CERTIFICATION AUDIT
1.1 Company and Contact Details
Company name: PT Rea Kaltim
Business address: Jl. Hasan Basri No,21A, Samarinda 75117, Kalimantan Timur.
Group name if applicable: Not applicable
Office telephone: +62 541 732898
Contact person: Geetha Govindan
e-mail: Geetha.govindan@rea.co.id
Web site: www.rea.co.uk
1.2 RSPO Membership Details
RSPO membership number: 1-0045-07-000-0 (10/11/07)
Parent company as applicable: R.E.A Holdings PLC
Date of original certification: 6th
June 2011
Certificate number: C821449CU-RSPO-01.2012 Please note, during the Main Assessment, both CAKARA POM and PERDANA POM were certified with one certificate. For and from ASA1 onwards, CAKARA POM will carry the same certificate number, C816882CU-RSPO-01.2012, and PERDANA POM will be issued a new certificate number as per this report and shall be tied to the main assessment certification.
Date of last audit: 28th
February 2011 to 4th
March 2011
1.3 Annual Surveillance Assessment Details
Dates of the audit: 7th
May 2012 to 10th
May 2012.
ASA number (1 to 4). ASA 1.
1.4 Assessment Type. (Mill and Supply Base)
Palm Oil Mill and estates owned by R.E.A Holdings PLC.
1.5 Location of the Palm Oil Mill
The 12 month output is the average over any 12 month period and the actual production for the 12 months from the date of certification will be included in the first annual summary. These figures exclude any output product from non-certified suppliers.
Palm Oil Mill (POM) Location address
GPS reference.
Name Longitude Latitude
Perdana POM Desa Pulau Pinang, Kecamatan Kembang Janggut, Kebupaten Kutai Kartanegara, Kalimantan Timur
116º 9' 0.5" 0˚15’ 27, 0”
1.6 Palm Oil Mill Output and Approximate Tonnages Certified
Projected Production from last 12 Months (MT)
Actual Production (MT) ending April 30
th 2012
Projected Production for next 12 Months (MT)
CPO PK CPO PK CPO PK
55,840 11,520 62,839 13,130 78,828 15,764
Total RSPO FFB received for 12 month period: 300,490 MT (OER 23.4%)
Total non-RSPO FFB received for 12 month period: 32,400 MT
1.7 General Description of Supply Base
PT Rea Kaltim is a company carrying out oil palm cultivation and processing based in East Kalimantan province. The operations were established in February 1993. The Company is producing Crude Palm Oil (CPO), Palm Kernel (PK) & Palm Kernel Oil (PKO) and has 6 estates as well as a PLASMA and PPMD scheme.
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 5 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
The 2 mills (Perdana POM and Cakra POM) and the supply base mentioned above underwent an RSPO main assessment in March 2011 and were successfully awarded RSPO P&C Certificate of compliance. Tepian Estate is an additional supply base to Perdana Palm Oil Mill and was audited in January 2012. It is included in the results of this audit but all FFB from Tepian will be considered as non-certified until the peer review and certification process is completed. Tepian Estate is owned by PT. Sasana Yudha Bhakti which is a subsidiary company of R.E.A Holdings PLC, who also own 4 other oil palm companies in East Kalimantan. (See section 2 – partial certification).
Pt Rea Kaltim has appointed a management team called the “PLASMA team” to manage and to further develop the area of plasma. The team is also involved with the day to day management of the PPMD farmers. The PPMD was set up by the company and the land development and planting stock were supplied free of charge. The company fully appreciates that they now has a moral and invested interest in ensuring that the PPMD plantations are both well managed and produce good quality FFB and , even though the PPMD are now independent growers and suppliers of FFB to the Pt Rea Kaltim POMs, the PLASMA team is able to assert considerable influence and have a direct management input on a daily basis. Pt Rea Kaltim has undergone a full RSPO audit against the RSPO Principles and Criteria and managers at all levels have been included in the process. The PLASMA team was fully included in this process and they all demonstrated sound knowledge of the RSPO principles and criteria. Whilst the PLASMA is effectively fully managed in the same way that the main Pt Rea Kaltim plantations are managed, the PPMD plantations are over seen by the same managers and all herbicide and fertilisers are stored in the Pt Rea Kaltim stores and distribution is carefully regulated and controlled. The PPMD areas tend to be more widespread than the PLASMA and there is a greater variety of tree and fruit species which add to their conservation value. The auditor included both PLASMA and PPMD growers in the pre-assessment in December 2010 and the main assessment in March 2011. The ASA 1 audit comprised an opening meeting with the PLASMA team and then site visits to the growers. The risk assessment of the internal control systems indicated that at least 40 farmers should be included. In reality many more were visited as the PLASMA areas comprise many hundreds of hectares in each block and are managed as single contiguous units. Individual PPMD farmers were also included in the audit and a meeting was held with PPMD co-operatives. The full implications of RSPO were discussed. It was clear that there is a strong desire to ensure continued management in accordance with RSPO P&Cs and, as many farmers have both PPMD and PLASMA plantations and may also be employed by the company in the main plantations, management continues to be in compliance with the RSPO. The farmers already have valuable and on-going input from the PLASMA team and it is also clear that farmers wish to convert from PPMD to PLASMA as they realise that the quality of their crops will be enhanced.
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 6 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
1.7.1 Location of the Supply Base
Oil Palm Plantation (OPP) Location address GPS reference.
PO1 Perdana Desa Pulau Pinang, Kecamatan Kembang Janggut, Kebupaten Kutai KartaNegara, Kalimantan Timur
116˚ 9’ 50,1” 0˚ 13’ 47, 1”
PO3 Sentakan Desa Long Beleh Haloq, Kecamatan Kembang Janggut, Kebupaten Kutai Kartanegara, Kalimantan Timur
116˚ 7’ 0,8” 0˚ 18’ 7, 0”
PO7 Plasma Desa Pulau Pinang, Kecamatan Kembang Janggut, Kubupaten Kutai Kartanegara, Kalimantan Timur
116º 10' 00" 0º 15' 00"
PO8 *PPMD Desa Perdana, Kecamatan Kembang Janggut, Kabupaten Kutai Kartanegara, Kalimantan Timur
116º 12'46,5”
0º 15' 36,4"
PO9 Tepian Estate
Desa kelekat dan Pulau Pinang, Kecamatan Kembang Janggut, Kebupaten Kutai Kartanegara, Kalimantan Timur
116°10´00.0” 116°17´00.0”
00°13´00.0" 00°32´00.0"
1.7.2 Statistics of the Supply Base and Estimated Tonnes of FFB produced per Year
CU Code Name Area of oil palm (ha) EstTonnes FFB/yr
Planting years Cycle (years)
Total area Mature area
PO1 Perdana 3,946 3,946 103,866 1994 - 1998 25
PO3 Sentakan 4,008 4,008 97,854 1997 - 1999 25
PO7 Plasma 2,376 - 0 2009 - 2010 25
PO8 *PPMD 1,561 1,026 16,956 2001 - 2008 25
PO9 Tepian 4,675 4,675 119,018 1998 - 2004 25
1.7.3 Percentage of Planted Oil Palm by different Age Ranges
CU Code Planting years by 5 year ranges.
Name Before 1990 1991 – 1995 1996-2000 2001 - 2005 2006 – 2012
PO1 Perdana - 33.90% 66.10% - -
PO3 Sentakan - - 100.00% - -
PO7 Plasma - - - - 100.00%
PO8 *PPMD - - - 59.90% 40.10%
PO9 Tepian - - - 33.00% 77.00%
1.7.4 Calculation of the Number of Production Units (N) to Sample for the Mill
N = 0.8√y, where y is the number of units, with the result always to be rounded UP to the next whole integer. Where only a sample of the supply base is assessed, units not previously assessed, or assessed earlier in the certification programme, are to be preferred over those more recently assessed.
For the mill, how many units make up the production base?
Owned estates (Y) N = 0.8√Y Smallholders (Z) N = 0.8√Z
2 2 Plasma and PPMD Both
Explanation as to the selection of estates sampled.
Perdana and Sentekan had to be audited. Plasma and PPMD were included automatically.
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 7 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
1.8 Progress of associated Smallholders or Out-growers towards Compliance with relevant Standards - should be in accordance to the 3 year implementation plan
The PPMD was included in the audit as it is included in the scope of the main audit.
1.9 Location Map for this Certification Unit
Pt Rea Kaltim.
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 8 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 9 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 10 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
PART 2: PARTIAL CERTIFICATION
The rules for partial certification allow organizations that have a majority holding in and / or management control of more than one autonomous company growing oil palm to certify individual management units and / or subsidiary companies subject to certain rules.
2.1 Management Structure.
The reason a time bound plan was not included in the main RSPO audit of 2011 was that at that time the 5 separate companies under the ownership of R.E.A Holdings PLC were to become members of the RSPO as individual management companies. They are registered as separate companies and so it was considered that the rules for partial certification were not applicable. Another factor is that the estates that make up 4 additional separate companies have a very young age class. 3 of the companies are reliant on independent palm oil mills to purchase their crop and so there was not a Palm Oil and Supply base to form a unit of certification. The situation has changed with the new rules for partial certification introduced in 2011 and the decision to construct a new mill to serve the 3 companies.
Section Criteria Yes/No If “Yes”. If “No”.
2.1.1 Is the certified operation (POM and supply base as detailed above) a stand-alone operation and there are no other plantations or mills owned by the same company?
No Section 2 is N/A.
Go to 2.1.2
2.1.2 Is the certified operation part of a simple structure of operations owned by one company?
Yes Go to 2.1.5 Go to 2.1.3
2.1.3 Are there statements of the ultimate controlling shareholders and directors in the managing agency company/companies:
a. Explaining the legal relationship and the management arrangements with the subsidiary companies and / or with any operating groups?
Yes Go to 2.1.4
Go to 2.2.1
2.1.4 b. A statement of commitment to complying with the spirit of the RSPO for all companies and subsidiaries involved with the growing of oil palm and for the production of palm oil?
Yes Go to 2.3 Go to 2.2.2
2.1.5 Is there a time bound plan in place for all subsidiaries, estates and palm oil mills?
- Go to 2.3 2.2.3
2.1.6 Is the parent company or one of its majority owned and / or managed subsidiaries a member of RSPO.
Yes
2.2 Non-compliance Identified with 2.1 Above
Section Non-compliance findings NC raised. Category
2.2.1 There is no explanation as to the company’s structure and therefore it Is not possible to conduct an effective audit against the rules for partial certification.
- Major.
2.2.2 There is no statement of commitment to complying with the spirit of the RSPO for all companies within the company structure.
- Major.
2.2.3 There is no time bound plan in place for the certification for all subsidiaries, estates and mills.
- Major.
2.2.4 No applicable membership of the RSPO. Major.
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 11 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
2.3 Summary of the Time Bound Plan
Section Requirement. Findings and any action required. Compliance
2.3.1 Does the plan include all subsidiaries, estates and mills?
Yes. See table below. Yes
Company name Total area Plantable Planted Mature at
1/1/2012 POM
commission Date for RSPO
PT. Sasana Yudha Bhakti (SYB) 7,395 4,700 2,805 654 Aug 2012 January 2013
PT. Cipta Davia Mandiri (CDM) 22,500 7,000 1,216 190 2014 2014
PT. Putra Bongan Jaya (PBJ) 11,602 8,400 327 - 2014 2014
PT. Kutai Mitra Sejahtera 7,321 4,235 39 - 2014 2014
2.3.2 Is the time bound plan challenging? Age of plantations. Location. Mill development. Infrastructure. Compliance with applicable law.
Yes. As can be seen from the above table, the area of productivity is very low with young crops.
Yes
2.3.3 Have there been any changes since the last audit? Are they justified?
The time bound plan is now in place. Yes
2.3.4 If there have been changes, what circumstances have occurred?
See 2.1 above. Yes
2.3.5 Have there been any stakeholder comments?
No. Yes
2.3.6 Have there been any newly acquired subsidiaries?
No Yes
2.3.7 Have there been any isolated lapses in the implementation of the plan?
No. Yes
2.3.8 Has there been any systematic failure to proceed with the implementation of the plan?
No Yes
2.3.9 General statement as to progress made since the last audit:
The planted area of the 4 companies is now 4,387 out of a total plantable area of 24,335 ha. One new mill is due for commissioning in August 2012 and plans are in place for a new mill to be commissioned in 2014.
Yes
2.4 Un-Certified Units or Holdings
NOTE: Companies may demonstrate compliance by clear evidence of a self-audit (i.e. an internal audit for all subsidiaries, estates and palm oil mills.
Section Requirement. Findings and any action required.
2.4.1 Did the company conduct an internal audit? If so, has a positive assurance statement been produced?
The 4 companies have completed all legal requirements for the new plantings such as i) Legal: • Land titles/user rights (Site Permit Izin Lokasi), • Plantation Operation Permit (Izin Usaha Perkebunan). • Land Use Title (Hak Guna Usaha). ii) Environmental: • Environmental and social impact Assessment (AMDAL / UKL-UPL) and environmental management and monitoring reports. (Lapran RKL-RPL) iii) Social: • Documentation of social activities and community programs. • Health and Safety Plan.
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 12 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
• Continuous improvement plan.
2.4.2 No replacement after dates defined in NIs Criterion 7.3 of:
Primary forest.
Any area identified as containing High Conservation Values (HCVs).
Any area required to maintain or enhance HCVs in accordance with RSPO criterion 7.3.
There is a conservation team that conduct an intensive survey of the sites and identify all conservation areas. No replacement of any primary forest or HCV areas.
2.4.3 Any new plantings since January 1st
2010 must comply with the RSPO New Plantings Procedure.
The NPP was applicable to PT. Kutai Mitra Sejahtera only as the other companies had already started work prior to the 1
st Jan 2010.
PT. Kutai Mitra Sejahtera has completed the NPP.
2.4.4 Any Land conflicts are being resolved through a mutually agreed process, e.g. RSPO Grievance procedure or Dispute Settlement Facility, in accordance with RSPO criteria 6.4, 7.5 and 7.6.
No land conflicts were noted.
2.4.5 Any Labour disputes are being resolved through a mutually agreed process, in accordance with RSPO criterion 6.3.
No labour disputes noted.
2.4.6 Any Legal non-compliance is being resolved in accordance with the legal requirements, with reference to RSPO criteria 2.1 and 2.2.
No legal non-compliance found.
2.5 Summary of the findings for Partial Certification
The audit team assessed compliance with the above requirements during this audit. Failure to address any non-compliance identified may lead to certification suspension.
The company has taken a very responsible approach to all of their plantation development with particular regard to conservation and social issues. With all legal steps taken for the development of the plantations
2.6 Partial Certification Audit Agenda
Date Location Agenda
9th
May Perdana Central Discussion and review of the plans and the associated documents.
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 13 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
PART 3: AUDIT PROCESS
3.1 About the Certification Body
Control Union Certifications is a member of the Control Union World Group - an international inspection and certification body. CU performs Audits and certification in many agricultural based fields such as FSC, RSPO, and Organic production, Sustainable Textile Production, Organic Exchange, GLOBALGAP, HACCP, BRC, GMP and GTP. CU is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN 45011 for the inspection and certification of CU Organic program (according to the EU regulation 2092/91) and EUREPGAP program. When requested a copy of the accreditation certificate can be obtained from CU.
3.2 Audit Team
Lead auditor: David Ogg FICFor.
Team member 1: Haeruddin
Team member 2: Selvanathan
3.2.1 Qualifications of the Lead Auditor
David Ogg (Lead auditor). Field working experience in the palm oil sector, or a demonstrable equivalent. Good agricultural practices (GAP), integrated pest management (IPM), pesticide and fertilizer use. Health and Safety auditing on the farm and in processing facilities. Environmental and ecological auditing. Economic issues. POM audits for Supply Chain Certification. Haeruddin. Fluent in local language. Environmental and ecological auditing. Fluent in local language. Economic issues. Selvanathan Grapragasem. Workers welfare issues and social auditing experience. Auditing against Labour Standards. Working conditions and payment of wages. Fluent in local language. Working experience in palm oil plantation. Involve in RSPO auditing since March 2010. Involve in OHSAS 18001:2007 auditing since 2009. Involve in EMS 14001 auditing since 2009.
3.3 Audit Methodology
3.3.1 General Overview
The Audit was carried out in conformity with the procedures as laid down in the CUC Procedure Manual and the RSPO Program Manual for the assessors and Certifier. During the Audit the qualified CUC assessors used the RSPO standard as endorsed for the country in which the Audit took place and recorded their findings. For each estate identified to be included in the sample for this audit, the original main Audit checklist was used, which includes any updates from previous main audit. Workers and local communities were interviewed and evidence sought to confirm ongoing compliance to include:
Chemical stores. Storage. MSDS leaflets. Herbicide mixing areas. PPE. Ventilation. Security.
Field inspections. Herbicide application programmes. Harvesting sites and efficiency. Fertilising operations. SOP’s. Soil maps. Land preparation. Ground cover. IPM. First aiders and boxes. Ground cover. Soil erosion. Field observations of all operations.
Worker interviews. OSH. Sexual, religious, racial harassment. Pay and contracts. Child labour. First aid. Awareness.
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 14 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
Re-planting sites. Zero burn.
HCV’s. Identification. Management plans. Environmental Impact Assessments. Implementation.
Riparian zones. Width. Current and future management. Non maintenance regimes.
Water management. Water courses. Water monitoring.
Road maintenance. Run off.
Social amenities. Social Impact Audits.
Local communities. Contributions made. Employment opportunities. Social impacts. Complaints procedures.
Workshops. Oil traps. Safe working environment. PPE. Diesel tanks. Environmental waste management.
Line sites. Interviews with householders. Inspection of water discharge points. Water improvement plans. Waste disposal.
Documentation review. Palm Oil Mill audits include:
Mill and workshop inspections. Documentation. Worker interviews.
Mill. SOP’s. Safe working environment. Gen sets. Walk ways. Signs. EFB. POME treatment. Emissions. Mass balance. Diesel tanks. PPE. Fire extinguishers. First aiders and boxes. Fuel and water usage.
OSH. Training. Management structure. First aiders.
Full document review. Completion of the checklist. Review and documentation of evidence. All aspects of RSPO P&C’s applicable.
Worker interviews. OSH. Sexual, religious, racial harassment. Pay and contracts. Verification: Verification of implementation was done through field observations, workshop and chemical store inspections, worker and community interviews and mill inspections as summarised above.
3.3.2 Audit Agenda
Day Time Location Auditor Action
7th
May Monday
1500 Training school. All Opening meeting.
1600 Perdana POM All SCC and sample criteria.
8th
May Tuesday
0800 Perdana Estate David and Haeruddin Field operations followed by all P&Cs.
Selva Social and principle 6.
1400 Setakan Estate David and Haeruddin Sample of principles and criteria as shown above.
Selva Social and principle 6.
9th
May Wednesday
0900 Cakra POM David and Haeruddin SCC and all P&Cs.
0900 Damai and Cakra Selva Social and principle 6.
1400 Damai and Cakra David and Haeruddin Field operations and sample of P&Cs. Conservation.
10th
May Thursday
0800 Plasma schemes All Document review and field audits of Plasma scheme.
0900 Partial certification.
David Review of plan and associated documents.
0900 Plasma schemes Selva and Haeruddin. Various sites. If necessary, the team will split to ensure Plasma audit is complete.
1100 Central office David Prepare for closing meeting.
1400 Central office All Prepare for closing meeting.
1600 Training school. All Closing meeting.
11th May Friday
0600 Jetty All Depart.
RSPO Principles & Criteria Annual Surveillance Assessment Report
Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 15 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
PART 4 ASSESSMENT FINDINGS
4.1 Lead Assessor’s Summary and Recommendation for Certification
The company continues to manage their estates in an environmentally and socially responsible way. This audit revealed areas for improvement and the company has already implemented measures in response to the findings.
It is therefore the recommendation of the lead assessor that:
A certificate of compliance is maintained. Signed:
Name: David Ogg FICFor. Date: 10
th May 2012
4.2 Summary of the findings by principle and a sample of the Criteria
Over the 5 year period of the life of the certificate, there will be 4 annual surveillance audits
Identified Non-Conformities and noteworthy Positive and Negative Observations.
The RSPO require that this report contains findings by each principle and some example criteria. Please see table below.
4.2.1 Principle 1
Each estate and the mill maintain records of all parties that request information and have a comprehensive system for recording any action taken. All public documents are available upon request.
1.1 There is a procedure for handling of requests at central office level, at local office level and for all internal and external communication. This is also covered by the policy: “Commitment to Transparency”. Ref No. 092/REA-VPD/RSPO/I/2010.
1.2 Public documents are available and include legal, social and environmental documents and current and past FFB prices.
All records are maintained for a minimum period of 5 years.
All the estates and mills make all the documents available as required by this criterion.
4.2.2 Principle 2
There is a legal department with offices in Jakarta and Samarinda. Most of the company documents are located in Jakarta. The department uses external lawyers and contacts in government department, including agricultural and environmental ministries, and other societies to keep up to date with all changes. Once a month a legal brief is prepared and circulated to all managers. Likewise, specific requests from managers can be investigated and legal advice given. In the legal department, personnel are appointed to ensure implementation of the laws and to ensure that licences are renewed and deadlines for reporting to the government are met.
4.2.3 Principle 3
The company has operational plans for both the plantations and mills for the period 2011 to 2015. Their mission is to reduce costs through the implementation of the latest technology available in the agribusiness and to be a cost efficient producer of FFB and palm oil. The plans include targets and objectives in terms of yields and costs and specific projects to achieve their mission. The executive summary covers, for example Planting plans, Bio-gas project, Electricity supply from renewable fuels, Internal communications, composting project, Certification to RSPO and ISO standards.
4.2.4 Principle 4
The company has generic SOP’s, which are up to date and which cover all plantation and mill activities from seedling to the despatch of CPO and PK. There are comprehensive monitoring records and Safety and Health issues are well considered and implemented. However, the audit revealed areas relating to risk assessments that can be further improved.
4.1 All estates : SOP Of Agronomy Manual of Oil Palm which prepared on 10 March 2010 followed by section:
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Report Number CU821449
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
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1.Land Clearing 2.Nursery Practice 3.Planting Density, Pattern, Technique of Planting 4.Soil Erosion, Terrain Conservation & Terrace Making 5.Weeding, Weed Control 6.Manuring, Leaf Sampling 7.Pests & Disease 8.Pruning of fronds 9.Harvesting The mill: SOP for mills prepared on 16 January 2008 documented as REA.EP.019 has following procedures: 1. Receiving of FFB. 2. Sterilizing of FFB. 3. Threshing & Pressing. 4. Purifying process. 5. Nut process. 6. Kernel process 7. Water Treatment. 8. Steam Energy & Electricity. 9. Machine Maintenance. Monitoring includes: House-keeping, warehouse, maintenance, harvesting. Monthly management report contains all activities regarding the estate operations and activities: detailed FFB production and expenses, fertilizer, pesticide and herbicide applications, pruning, harvesting, hand picking, stock balances of warehouses, operational expenses, visitors, management structure, clinic report, labour and employees, rainfall, workshop, inventories of company properties.
4.5 Documented and implemented IPM system. Monitoring of IPM used, which includes the training of staff and workers. Planting of beneficial plants. Record of pesticide use per ha. Monitoring of pesticide toxicity units. Minimal use of pesticide use due to very effective IPM controls. Since 2008 only rat bait has been used. There is a pest monitoring team that carry out on-going monitoring of rodents and leaf eaters. Training given to those handling the pest chemicals.
4.2.5 Principle 5
The company fully supports a full time conservation officer and support staff including outside consultants. The team was set up in 2008 but prior to this, the company actively identified all water courses, HCV habitats and worked with local communities and set aside conservation areas and conserved riparian zones amounting to about 25% of the total land holding. The conservation division is called Rea Kon. This is an abbreviation of the company name and the Indonesian word for Conservation “Konservasi”. Since 2008, extensive identification and research work has taken place and particular attention has been made to the identification of protected, rare, threatened or endangered species and HCV habitat. Using a combination of intensive field studies, satellite imagery and remote camera techniques, the conservation team has documented species as classified in accordance with CITES status. They recognise the importance of conserving and enhancing the habitats for all species and have a comprehensive documents and maps. Statistics of species identified from 2008: Flora: 545. Birds: 154. Fish: 117 (Including a new species unknown before). Herpetofauna: 74.
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
Odonata: 66. Mammals: 41. Crustacae: 9. An Orangutan project has identified 15 individuals and on-going research is expected to identify more individuals and families. Habitats are conserved and enhanced with the planting of Duriam and other fruit trees. Across all the estates, there is a conservation plan to 2015 which has the clear mission to conserve or enhance landscape level biodiversity in all plantation sites and adjacent natural habitats. The objectives are: The original biodiversity of the landscape will be conserved. All negative human impacts originating within or adjacent to the plantation boundaries will be reduced or eliminated. Long term benefits will be transferred to all concerned. There are also plantation conservation objectives including conservation boundaries and riparian zones, habitat enrichment, retention of natural vegetation and protection of fragile soils and investigation into major pests and their control. The Rea Kon staff also work closely with many organisations including the Singapore Botanical Garden and International Consultants and Universities.
5.6 Documented plans to mitigate all polluting activities - reviewed annually. The EFB and is spread out to a depth of about 2 metres and POME is sprayed directly from pond number 4 for 30 days. Careful monitoring takes place and a bacterial cocktail is added to speed up the decomposting process. This compost is applied at about 10 tonnes per ha. Pollution and emissions are recorded for: Gensets, boilers, Oil Purifier, Separator, Vacuum drier, oil tank, sand trap tank, transportation, jetty, workshops, waste store, loading kernel, kernel crushing plant, water treatment, grease tank, stores, fossil fuels store, chemical stores, waste oil stores, boilers, CPO tank, loading ramp, pressing, conveyors, sludge tank, clarifier, crude oil tank, vibrating screen, digester, threshing, tipper, condensation, steriliser, engine, POME. The type of pollution includes noise, air and potential water pollution. Regular monitoring of noise, vibrations, smell, smoke emissions as well as POME production. Monitoring is continual and in accordance with an annual schedule.
4.2.6 Principle 6
There is an implemented plan to improve worker housing and water quality and there is a documented and implemented social impact assessment. The audit revealed areas of improvement relating to contracts.
6.5 Documented pay and conditions. Labour laws, union agreements and contracts of employment are in place and in the appropriate languages. Adequate housing, water supplies, medical, educational and welfare amenities are provided. Water and electricity is provided free of charge. An on-going improvement programme for all houses. Each year the Government of East Kalimantan sets the minimum wage called the UMPS (Upah Minimum Propinsi Sektor Perkebunan). The basic salary for plantation workers is set as the same rate as the UMPS, or higher.
4.2.7 Principle 7
The plasma area has increased by 456ha.
7.1 There is full involvement of the local communities in the identification of suitable sites for plasma development. The area increase at Damai was not planned at the time of the last audit. However 144ha were identified as having not been planted but were within the HGU.
7.3 The conservation department conducts full HCV assessments. Land opened since Nov 2007 was fully surveyed by the ReaKon team. The new planting procedures are known and the company will implement these procedures
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Report Number CU821449
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
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when land is identified for new planting.
7.7 No use of fire.
4.2.8 Principle 8
The company demonstrated a clear commitment to continual improvement.
8.1 Fire monitoring tower for Sentekan estate.
Improved water treatment systems.
New boiler for Perdana mill.
Improved oil catchment and recovery traps.
Bio-gas plant in production for Cakra Mill and in construction of Perdana Mill.
Composting of EFB resulting in virtually zero POME discharge for land application.
Plastic crusher for recycling plastic bottle and containers.
Harvesting of rainwater for Cakra Estate, saving the cost of diesel pump. Use of rainwater at from discarded POME ponds which has resulted in a great reduction of diesel required to pump water from the river.
On-going worker housing improvements.
The planting of more Mucuna Bractetae to reduce herbicide use and erosion.
4.3 Sample Criteria for inclusion in this Report on an Annual Basis during the Lifetime of the Certificate
Criterion Year 1 Year 2 Year 3 Year 4 Criterion Year 1 Year 2 Year 3 Year 4
1.1 x x x x 6.1 x
1.2 x x x x 6.2 x
2.1 x 6.3 x
2.2 x 6.4 x
2.3 x 6.5 x
3.1 x x 6.6 x
4.1 x 6.7 x
4.2 x 6.8 x
4.3 x 6.9 x
4.4 x 6.10 x
4.5 x 6.11 x x
4.6 x 7.1 x
4.7 x 7.2 x
4.8 x 7.3 x
5.1 x 7.4 x
5.2 x 7.5 x
5.3 x 7.6 x
5.4 x 7.7 x
5.5 x 8.1 x x x X
5.6 x
4.4 Non-conformity register and reports on previous NCs
This section gives an over view of new or revised non-conformities raised during this audit and of action taken to close out non-conformities raised during the previous audits.
If a minor-non-conformity raised at the last audit, is not closed out, then this will be raised to Major status and the company given 60 days to close this out.
The NC number is comprised of 2 parts to include the year in which the NC was raised as well as a sequential number.
4.4.1 Annual Audit NC Summary
Annual audit date: 9th
May 2012
Number settled: 3
Number outstanding: 2
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
4.4.2 Status of non-conformities (both Minor and Major) previously identified, even if already Closed Out
NC number: 01/2011
Category: Minor
Aspect of standard: Aspect of standard: 4.7.5 A documented risk assessment for Occupational Health and Safety (OHS).
Evidence of NC: Risk assessments date back to 2005 and they need to be up dated to consider every operation and eventuality.
Comment at ASA: Risk assessments have now been updated and this NC is closed. However, a new NC is raised relating to risk assessments.
NC number: 02/2011
Category: Minor
Aspect of standard: 6.2.3 Records of local communities’ aspiration and responses or follow-up actions by companies to these requirements.
Evidence of NC: Issues raised during stakeholder consultation and as part of the on-site interviews are relatively minor but important to the individuals concerned. The fact that these issues were raised with us and not through a communication procedure or with management is indicative of an under-lying problem. The company must review the lines of communication and put into place clear systems to ensure communities aspirations and concerns reach the appropriate level of management and dealt with accordingly.
Comment at ASA: The lines of communication have been reviewed and interviews have confirmed that the situation is now greatly improved. NC closed.
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
NC number: 03/2011
Category: Minor
Aspect of standard: 1.3.6 (20.4 Group Checklist). The Group Manager shall demonstrate sufficient resources – i.e. Human, financial, physical and other relevant resources – to enable effective and impartial technical and administrative management of Group Certification.
Evidence of NC: Whilst there are 15 members of the plasma team, management must review the training and supervision required and consider if extra resources are required to ensure effective training and socialisation.
Comment at ASA: Continuous training. NC closed.
4.5 Non-Conformity Report for NC identified during this ASA
NC number: 01/2012
Client name: Pt Rea Kaltim
Date raised: 10th
May 2012
Major or Minor: Minor
Raised by: David Ogg
Aspect of standard: 4.7.5. A documented risk assessment for Occupational Health and Safety (OHS).
Evidence of non-conformity: It was noted that expectant mothers are not given hazardous jobs such as spraying. Expectant mothers are given so called “light work” such as weeding, cleaning and loose fruit collecting and it is not clear in the risk assessment if this work is suitable. The risk assessments do not include all routine (and non-routine) work and do not always take into account the reasons for sick leave. Auditors signature:
Date: 10
th May 2012.
NC number: 02/2012
Client name: Pt Rea Kaltim
Date raised: 10th
May 2012
Major or Minor: Minor
Raised by: David Ogg
Aspect of standard: 6.5.4. Agreements entered into with contractors are to specify that contractors abide by labour laws.
Evidence of non-conformity: Employees are entitled to one day rest for a six-day work week or two days rest for a five-day work week pursuant to the employment Law. [Fasa 79 (2) b] It was noted in April 2012 that a contract worker worked 30 days without a possible “rest day” in Perdana Estate. In Perdana Palm Oil it was noted that work in Weigh Bridge conducted without possible “rest day” for 13 days cycle. Auditors signature:
Date: 10
th May 2012.
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Report Number CU821449
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
4.6 Observations
Client name: -
Date raised: -
Raised by: -
Assessors Signature
Date
4.7 Issues that were raised during the Stakeholder Consultation and Company Responses
A stakeholders meeting was conducted during ASA1. The subjects raised and responses by the company are recorded below. Subsequent annual surveillance audit reports will include any subjects raised during the period of certification and during the annual surveillance audit.
Subject raised Company response and proposed action to be taken.
Audit team findings
Workers interview – request to give awareness / explanation on the annual assessment and pay increment.
Will do necessary arrangement. Positive comment
PART 5: RSPO SUPPLY CHAIN CERTIFICATION
The palm mill mentioned in the scope of the audit was audited against the requirements of the following: RSPO Supply Chain Certification Systems. November 2011. RSPO Supply Chain Certification Standard. November 2011. As required, a separate SCC report and recommendation for certification has been prepared.
5.1 POM included in the scope of the audit
CU code: Name of facility Location address Supply chain model
POM Perdana POM Desa Pulau Pinang, Kecamatan Kembang Janggut, Kebupaten Kutai Kartanegara, Kalimantan Timur
SG, MB
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
5.2 Summary report including a brief description of the scope of certification
A full RSPO SCC audit was conducted in April 2012 and the findings and 2 mills and 1 bulking station were awarded RSPO SCCS certification as a result. PT Rea Kaltim operates two palm oil mills: Perdana and Cakara. Both mills source the bulk of their FFB from Rea Kaltim properties but there is also a small element of crop from independent growers that are cleared tracked and monitored where quantities of certified and non-certified FFB processed are known on a daily basis. Both mills have been certified to use the SG and MB models. Although each POM has in place processes in producing Identity Preserved oils, these will only become “Segregated” if mixed together on the barge or if the PK is crushed together to produce PKO/SG. There is a kernel crushing plant at Cakara which crushes all kernels from both mills and is able to quantify the PKO produced. The oils are transported to a bulking station located at Sg. Meriam, Samarinda by barge where there are 5 tanks for CPO with a capacity of 10,500mt and one tank for PKO with a capacity of 2,500mt. All sales of CPO and PKO are co-ordinated by the bulking station and it is noted that to date no CPO or PKO has been sold as RSPO certified.
5.3 Confirmation of the company’s summary of annual certified volume of RSPO certified Palm Oil or Palm Kernel Oil over a specified period
Product: CPO (MT) PK (MT) Specified 12 month period:
CU Code
POM 62,839 13,130 April 30th
2011 to April 30th
2012
5.4 Final certification decision by Control Union for the RSPO SCCS Audit
Recommendations made: Yes
Summary of non-compliances:
Full compliance was found.
Certification status of client: The POM included in the scope of this audit demonstrated full compliance with the RSPO SCCS. With effect from the certification date given in the RSPOPC certificate, this POM mentioned in the scope of this report is considered to be certified in accordance with the RSPO SCCS.
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Report Number CU821449
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Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
PART 6: CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
6.1 Date of next ASA
The provisional date for the next ASA is: May 2013
6.2 Date for Closure of Non-Conformities
See sections above for details of NC’s, if any
All major NCs to be closed by: June 8th
2012
All minor NCs to be closed by: Before or during the time of ASA2
6.3 Signing by the Client
I the undersigned, being the most senior relevant management representative of the operation seeking or holding certification, agree with the contents and audit findings as presented in this document . I also confirm:
Acceptance of liability in execution of the instructions given.
That this company was made aware that the findings of the audit team are tentative; pending review and decision making by the duly designated representatives of Control Union Certifications.
That during the closing meeting all agenda items was covered by the Lead Auditor.
Acknowledged by:
Name: Geetha Govindan
Position: Vice President Director
Date: 10th
May 2012 Signature
6.4 Signing by the Lead Auditor
I the undersigned, being the Lead Auditor, confirm that this report is an accurate record of the findings and of the closing meeting. I further confirm that the summary of the findings as presented in this report are a true representation of the actual findings of the audit team.
Acknowledged by:
Name: David Ogg FicFor.
Position: Lead Auditor
Date: 10th
May, 2012 Signature
6.5 Signing by the Certifier
I the undersigned, being the Certifier, confirm that the information and conclusions included in this report have been prepared in good faith and that the certification decision has been based upon this information.
Acknowledged by:
Name: Gerben Stegeman
Position: Certifier
Date: June 22nd
2012 Signature
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Report Number CU821449
RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 24 of 24
Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands
Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: certification@controlunion.com
PART 7: APPENDICIES
Appendix 1: Location Map for this Certification Unit (see 1.9 above)
Appendix 2: List of Abbreviations
BRC British Retail Consortium
CHRA Chemical Health Risk Assessment
CoC Chain of Custody
CPO Crude Palm Oil
CSR Corporate Social Responsibility
CU Control Union
CUC Control Union Certifications
DOE Department of Environment
EFB Empty Fruit Bunch
EIA Environment Impact Assessment
ERT Endangered Rare or Threatened species
EU European Union
EUREPGAP Euro-Retailer Produce Good Agricultural Practices
FFB Fresh Fruit Bunch
FSC Forest Stewardship Council
FSC COC Forest Stewardship Council Chain of Custody
FSC FM Forest Stewardship Council Forest Management
GGL Green Gold Label
GMP Good Manufacturing Practice
GOTS Global Organic Textile Standard
GTP Good Trading Practice
GPS Global Positioning System
HACCP Hazard Analysis and Critical Control Point
HCV High Conservation Value
HCVF High Conservation Value Forest
IPM Integrated Pest Management
JAS Japanese Agricultural Standard
MDC MDC Publishers Sdn Bhd ( Company Name)
MSDS Material Safety Data Sheet
NC Non Conformity
OE Organic Exchange
OSH Occupational Safety and Health
OSHAS Occupational Safety and Health Assessment Scheme
P&C Principle and Criteria
PEFC Programme for the Endorsement of Forest Certification
PK Palm Kernel
POME Palm Oil Mill Effluent
PPE Personal Protective Equipment
RSPO Roundtable on Sustainable Palm Oil
RSPO NI Roundtable on Sustainable Palm Oil National Interpretation
SA8000 Social Accountability 8000
SIA Social Impact Assessment
SOCSO Social Security Organisation
SOP Standard Operating Procedure
USDA/NOP United States Department of Agriculture – National Organic Program
MT Metric Tonnes
WHO World Health Organization
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