Ross Santy, U.S. Department of Education Beth Young, Quality Information Partners

EDFacts and Common Education Data Standards (CEDS)

Updates for Forum Committees

Ross Santy, U.S. Department of Education

Beth Young, Quality Information Partners

Washington, DC - February 2013 2

EDFacts Updates◦ OMB Clearance Status◦ ESEA Flex data◦ Publicly Available Assessment Data

CEDS Updates◦ V 3.0◦ Online usage stats◦ Align and Connect tools – New Features

Next steps and consolidated efforts◦ State Outreach and TA◦ EDFacts Data Groups as CEDS Connections

Focus data groups Work with pilot SEAs

Overview

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Currently seeking 3-year clearance from Office of Management and Budget for collection covering school years 2013-14 through 2015-16◦ Awaiting final word◦ Areas of discussion with OMB

Additional data on charter schools SIG elements for all schools (not being pursued) Military-connected students (not being pursued) IDEA Annual Performance Report Governance and review of EDFacts data use

EDFacts – OMB Clearance

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Key principle for EDFacts reporting◦ Where ESEA Flex has affected a particular data item, ED has made changes,

and where it has not, ED has kept the data ask the same (from 1/31 webinar)◦ SEAs should continue to report all data unless specifically instructed

otherwise

Reporting elements that have not changed◦ Requirement to report components of AYP◦ Assessment performance by subgroups defined in ESEA statute◦ School status determinations (permitted values within the data group HAVE

changed)◦ HQT and Title III AMAO data

Timeline for new elements required from Flex states◦ 3/31/2013: SY 11-12 data on ‘combined subgroups’◦ 3/31/2013: SY 11-12 data on Title I allocations to priority and focus schools◦ 9/30/2013: SY 12-13 data on interventions used in priority and focus schools

ESEA Flex Data

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January 31, 2013: School-level data files published on explore.data.gov◦ Mathematics proficiency (Data Group 583◦ Reading/Language Arts proficiency (Data Group 584)◦ Files for 2008-09, 2009-10 and 2010-11

ESS will soon close collection of 2008-09 data

Files are ‘blurred and suppressed’ to protect the privacy of individuals within the data

Planned upcoming data file publications◦ LEA-levels for same years◦ 2010-11 Adjusted Cohort Graduation Rates (School and LEA

levels)◦ 2011-12 R/LA and Math Assessment Results

Publicly Available EDFacts data

Winter Forum Meeting 7Common Education Data Standardshttp://ceds.ed.gov

• Unduplicated elements = 1,122– New = 504– Updated = 103– Removed = 20

• Domain Entity Schema = 2,414 element references• Domains = 9

– Early Learning – Elementary and Secondary Education – Postsecondary Education – Adult Education – Career and Technical Education – Workforce – Assessments– Learning Standards– Learning Resources

V3 Release - Numbers

Winter Forum Meeting 8Common Education Data Standardshttp://ceds.ed.gov

• Expansions– Early Learning– K12– Postsecondary

• Additional Areas– Workforce– Adult Education– Career and Technical Education– RTT Assessment Support– Formative Assessment & Learning Process– Learning Resources Metadata– Identity Management and Student Record Exchange

V3 Release - Content

Winter Forum Meeting 9Common Education Data Standardshttp://ceds.ed.gov

• Total Users (those with log-in accounts) = 806– K12 = 254– Postsecondary = 177– Vendors = 162

• Align Maps Being Worked On = 233• Public Align Maps = 37• Public Connections = 31

CEDS Users

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Common Education Data Standardshttp://ceds.ed.gov

CEDS Align

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Common Education Data Standardshttp://ceds.ed.gov

Aligning to CEDS

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Common Education Data Standardshttp://ceds.ed.gov

Aligning to Others

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Common Education Data Standardshttp://ceds.ed.gov

CEDS Connect

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Common Education Data Standardshttp://ceds.ed.gov

Available Connections

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Common Education Data Standardshttp://ceds.ed.gov

myConnect

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Conference Consolidation◦ No separate EDFacts Coordinators meeting in 2013◦ SLDS Best Practice Conference within MIS Conference

Technical Assistance Coordination◦ EDTAP (SLDS) and SEISS (EDFacts) resources both

providing assistance with CEDS◦ Regular conversations among ED program staff

Tool Consolidation◦ How can ED programs use CEDS online tools?◦ What’s the best use of CEDS online tools to help SEAs

and LEAs?

Consolidating EDFacts, CEDS and outreach on other initiatives

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Goal: Use the online CEDS tools to clarify:◦ ED’s expectations for what would be used in

reporting specific data groups◦ The process individual SEAs are using to create data

groups from student-level systems◦ The data groups for which SEAs are predominantly

using aggregate collections from LEAs (rather than aggregating student level data)

Strategy: Use CEDS Align to map source systems to CEDS, and use CEDS Connect to publish program office expectations currently expressed in guidance

EDFacts Data Groups as Connections

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• CCD Data Groups• Membership (C052)• Staff FTE (C059)• Free and Reduced Price Lunch (C033)• CCD School (C129)

• ESEA Assessment Data Groups• Academic Performance (C175 & C178)• Participation (C185 & C188)

• Adjusted Cohort Graduation Rate Data Groups• 4-year cohorts (C150 & C151)

NOTE: Parenthetical references are to File Spec numbers

EDFacts Data Groups as Connections

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Work with pilot SEAs◦ Source system/source table Alignments with 7 states

One-day site visit to gather information Assistance in finalizing mappings within Align Plans for SEAs to publish Align maps when finished

◦ Metric Connections with 2 states Additional information gathering to understand how

systems are used to create target data groups Assistance in creating use cases within Connect Plans for SEAs to publish Connections when finished

◦ Highlighting of ‘myConnect’ functionality

EDFacts Data Groups as Connections