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Rome Student Systems and Standards Group
Sharing Perspectives for the Rapid Development of Standards
for Course Description and Curriculum Data
Dublin, 25th April 2008
Student System Implementers’ Perspective : What specifications do we need?
Page 2 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Student System Implementer’s Perspective
What business processes or documents should be “specified”?
Page 3 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
The opportunities for standards
Student Observatory
STUDY PROGRAMMES & COURSE UNITS CATALOGUE
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STUDY PROGRAMME DETAILS
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COURSE UNIT DETAILS
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LEARNING AGREEMENT
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TRANSCRIPT OF RECORDS
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DIPLOMA SUPPLEMENT
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CURRICULUM VITAE
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student course history
course description
Page 4 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Cases Flow
Page 5 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Academic Offer Validation
CONTEXT: universities sending their academic offer for next academic year to Ministry for approval
AIMS: automate course offering validation process between Universities and Ministry through electronic data exchange
Course Offering
University Ministry
Page 6 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Academic Offer Validation
STAKEHOLDERS• Ministry of University and Research (Ministries of Education at large)• Higher Education Institutions' administrations and faculties• Quality Assurance bodies and Institutions
REQUIREMENTS• Articulated description of the structure of the programs of study including ECTS information (credits)
which is going to be published to the student community the next academic year
OUTCOMES• Ministry-approved academic offering which is compliant with both the national and European
regulations • Fully articulated academic offer structure which can be offered (i.e. published) the following academic
year• A set of program of studies to which students can enrol into the following academic year
Page 7 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Academic Offer Validation
CASE STUDY: MIUR and CINECA – OFF.F
AIMS
• To enable the adoption of a proactive quality assurance and monitoring process for learning opportunities offered for the implementation of the Bologna process, at institutional, national and European levels.
• To support the analysis and control of the learning opportunities offered throughout the years.
• To report to European Community and assess the comprehensiveness and validity of the learning opportunities offered.
PARTNERS
• CINECA
• KION
• MIUR
• All Italian Higher Education Institutions
MORE INFO
http://offf.miur.it/index.html
Page 8 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Academic Offer Validation
CASE STUDY: MIUR and CINECA – OFF.F
Page 9 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Course Advertising
CONTEXT: institutions want to advertise their study programmes widely
AIMS: enable brokers to aggregate offers of different institutions on common web portals
student
web portal
institutioninstitution
Page 10 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Course Advertising
STAKEHOLDERS• Institutions of Higher Education as course providers• Brokers aggregating information from different institutions on a web portal• prospective students
REQUIREMENTS• high-detailed description of study programmes with a focus on learning outcomes, requirements, formalities, contact information etc...• searchable information• scalable information (simple text, structured text)
OUTCOMES• searchable database of courses on offer at different institutions• all aggregation levels possible (national/international/regional/sectoral/network)• consistency / comparability of course information• further services (application, web 2.0 etc.) can be offered basing on course information
Page 11 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Course Advertising
CASE STUDY: Regional portal for courses on offer in Lille (France)
AIMS
• searchable database of all courses on offer at the institutions of higher education in the “Nord Pas de Calais” Region
• aggregating CDM files coming from each institutions
• links to the corresponding institutions own catalogues with detailled course description
• consistency / comparability of course information
PARTNERS
• UVHC - Université de Valenciennes et du Hainaut Cambrésis [199]
• Lille 1 - Université des Sciences et Technologies de Lille [218]
• Lille 2 - Université du Droit et de la Santé [135]
• Lille 3 - Université Charles de Gaulle [239]
• Université d'Artois [159]
• Université du Littoral Côte d'Opale [153]
MORE INFO
http://www.unr-npdc.org/formations
Page 12 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Course Advertising
CASE STUDY: Regional portal for courses on offer in Lille (France)
Page 13 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Applications to HEIs via a Broker – UCAS in UK
CONTEXT: Major broker for applications to UK HE (UCAS 0.5M+ applicants to 300+ institutions p.a.)
AIMS: Aggregate learning opportunities to provide central search, information, advice & guidance; Facilitate one-stop-shop application to multiple HEIs (based on learner preferences and HEI offers); Track status of applications; Establish contract between learner and HEI when offer criteria fulfilled by results; Facilitate transfer of data about successful applicants into HEIs
Page 14 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Applications to HEIs via a Broker - UCAS in UK
STAKEHOLDERS
•Higher Education Institutions (HEIs)
•Broker (UCAS)
•Applicants (pay a fee)
•Systems Implementers – Student Information Systems, ePortfolio, VLE, etc..
•Government and other bodies
REQUIREMENTS
•Common data format for HEIs to advertise learning opportunities via Broker (XCRI)
•Common data format to prompt Applicants to structure Applications (Personal Statements)
•Common data format to collate and authenticate Applicants’ Prior Achievements (Results)
•Common data format for Broker to pass Applications to HEI Student Information Systems
•Common data format for HEIs to notify Broker of decisions, offers & feedback to Applicants
•Common data format for Broker to report Application statistics to Government (& sell to HEIs)
OUTCOMES
•XML standards for SIS vendors and HEI recruitment and admissions departments to work to
•Common means to request , receive and forward authenticated achievement data
•Opportunities for Applicants to submit evidence from ePortfolios against entry criteria
Page 15 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Catalogue of course units
CONTEXT: students searching for detailed information about course units available at their own institution
AIMS: enable standardised catalogue of course units on the institution website
student
institution
Page 16 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Catalogue of course units
STAKEHOLDERS•Institutions of Higher Education •Students
REQUIREMENTS•high-detailed description of course units •searchable information•scalable information (simple text, structured text)
OUTCOMES•searchable database of course units on offer at one institution•consistency / comparability of course units information•further services (application, web 2.0 etc.) can be offered basing on course information
Page 17 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Catalogue of course units
CASE STUDY: Catalogue of course units at Université Lille 1
AIMS
• searchable database of all course units offered by the institution
• using CDM format
• consistency / comparability of course information
PARTNERS
• Lille 1 - Université des Sciences et Technologies de Lille [218]
MORE INFO
http://www.unr-npdc.org/formations
Page 18 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Catalogue of course units
CASE STUDY: Catalogue of course units at Université Lille 1
Page 19 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Exchange mobility
CONTEXT: students moving from one to another institution within an exchange programme
AIMS: automate and secure the exchange of student course history between partner institutions
exchange student
home institution host institution
BEFORE MOBILITY: Learning Agreement (LA) based on course offer of host institution is to be validated and signed by student and both institutions
AFTER MOBILITY: Transcript of Records (ToR) and Exchange Studies Supplement (ESS) is issued by host institution
AT THE END OF STUDIES: Transcript of Records (ToR) and Diploma Supplement (DS) is issued by home institution including courses from host institution
Page 20 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Exchange mobility
STAKEHOLDERS• Institutions of Higher Education• Students• Providers of student management systems• Brokers: providing common web platform for supporting the issuing and exchange of LA, ToR, ESS
REQUIREMENTS• detailed description of course units including ECTS information (credits)• detailed description of student course history including course units attended (basing on first requirement) and grades obtained• standard format for LA, ToR, ESS• standard format for Transfer Articulation Agreement (TA) linking courses at home and host institutions
OUTCOMES• searchable catalogue of course units at partner institutions available on public web portals• exchange of ToR, ESS in a standardised format• generation of LA, TA in a standardised format• transfer of student course history between institutions and import into student management systems (for later issuing of DS)• authentication of LA, ToR, ESS, TA through digital signature
Page 21 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Exchange mobility
CASE STUDY: unisolution – e-Learning Agreement
AIMS
Developing a European platform enabling
- exchange students to access standardized catalogues of the courses on offer at host institutions
- exchange students to elaborate LA basing if available on these offers
- partner institutions to track the changes made to the LA
- partner institutions to edit ToR and ESS at the end of mobility
- partner institutions to export/import student course history from/into their student management systems
PARTNERS
25 Institutions of Higher Education from 8 European countries within the moveonnet work group
MORE INFO
http://www.moveonnet.eu/about/workgroup
Page 22 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Exchange mobility
CASE STUDY: unisolution – e-Learning Agreement
Page 23 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Transfer mobility
CONTEXT: students moving from a first institution to a second to obtain a degree / to graduate
AIMS: enable students to transfer electronically their student course history from one institution to an other
transfer student
first institution second institutionTRANSCRIPT OF RECORDS
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(PRO FORMA)DIPLOMA SUPPLEMENT
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e e
Page 24 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Transfer mobility
STAKEHOLDERS• Institutions of Higher Education• Students• Students employers• Providers of student management systems• Brokers: providing common web platform for supporting the issuing and exchange of ToR, DS• Learner
REQUIREMENTS• standard format for ToR, DS, pro forma-DS• standard format for Transfer Articulation Agreement (TA) linking courses at different institutions OUTCOMES• exchange of ToR, DS in a standardized format• upload on web portal of ToR and DS by the student• generation of TA in a standardized format• import of student course history into student management systems (for later DS)• authentication of ToR and DS when combined use of digital signature
Page 25 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Transfer mobility
CASE STUDY: Academyone – CollegeTransfer.net
Page 26 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Graduation documents – Diploma Supplement
CONTEXT: Graduation documents issued by HEIs to graduates to certify their qualification(s)
AIMS: standardise and secure the exchange of graduation documents between issuers, students, and relying parties
Issuing
Institution
Relying Party Graduate
Page 27 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Graduation documents – Diploma Supplement
STAKEHOLDERS
•Higher Education Institutions (HEIs)
•Graduates
•Relying Parties – Recruiters, HEIs, life-long learning systems
•Systems Implementers – HR, Student Information Systems, ePortfolio, VLE, etc..
•Government and other bodies
REQUIREMENTS
•Common data format for DS
•Encompass existing approaches and best-practice technologies
•Recognise and accommodate national requirements and practices
•Incorporate all necessary information, including Recognition for Prior Learning and exchange-related data
OUTCOMES
•Practical XML schema for representation of European Diploma Supplement
•Common means to sign and authenticate DS using Advanced Electronic Signatures
•Common means to translate DS into other formats as required (HR, e-Portfolio, non-EU equivalent)
Page 28 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Employment
CONTEXT: students looking for a job, or getting work experience in Europe
AIMS: making students' skills and qualifications clearly understood on the labour market and in education and training across Europe.
Page 29 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Employment
STAKEHOLDERS
• Students
• Higher Education Institutions
• Recruitment brokers/agencies
• Employers
REQUIREMENTS
• Personal data
• Student academic careers data
• Professional competences acquired in any kind of training (internships)
• Languages skills
• International mobility experience
OUTCOMES
• Structured and comparable description of the skills and competences of an individual
• One common format of comparable skills and competences.
Page 30 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Employment
CASE STUDY: Cedefop - EUROPASS
AIMS
•(e)portfolio of documents of skills and competences including :
– Personal information, academic career (CV),
– Academic competences (Diploma Supplement)
– Professional competences (Certificate Supplement)
– Language skills (Language passport)
– Experiences abroad (Mobility experience)
PARTNERS
•Cedefop
•European Commision
•National Europass Centers
MORE INFO
http://europass.cedefop.europa.eu
http://europass.cedefop.europa.eu/img/dynamic/c1399/type.FileContent.file/EuropassDecision_en_US.PDF
Page 31 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Employment
CASE STUDY: Cedefop - EUROPASS
Page 32 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Student Observatory
CONTEXT: universities sending their career status of each student to central Ministry database
AIMS: collecting information about all Italian universities’ students into a single, centralised repository for monitoring and statistics purposes
Student Data
University Ministry
Page 33 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Student Observatory
STAKEHOLDERS
• Ministry of University and Research (Ministries of Education at large)
• Higher Education Institutions' administrations and faculties
• Quality Assurance bodies and Institutions
REQUIREMENTS
• Student data including:
– Personal information,
– academic career: enrollments, registrations, study programs changes, etc
– Mobility: exchanges and transfers
– Exams situation
– Graduation or drop-outs
OUTCOMES
• Structured database of all university students – attending and already graduated.
• Publicly available information via web portal of Higher Education statistics nationwide.
Page 34 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Student Observatory
CASE STUDY: MIUR and CINECA – Student Observatory
AIMS
• To create a comprehensive database of all Italian Higher Education students career (post-reform of 1999)
• To give public access to Higher Education statistics in Italy
• To support the analysis and Higher Education performance throughout the years.
• To report to stakeholders information about Higher Education situation and trends
PARTNERS
•CINECA
•KION
•MIUR
•All Italian Higher Education Institutions
MORE INFO
http://anagrafe.miur.it
http://kionans.wordpress.com/ans/
Page 35 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Business Case: Student Observatory
CASE STUDY: MIUR and CINECA – Student Observatory
Page 36 / 13Rome Student Systems and Standards Group – Dublin Workshop, 25th April 2008
Common requirements
lightweight and easy to implement with a very low technical threshold
able to accommodate and support domestic and European learning systems structures
multilingual
adhere to technological best-practices
interoperability with existing standards
extensibility for specific requirements
either fit existing business processes or enable business process improvement
adhere to relevant national and European legislation
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