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UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
READY? SET? GO!A SIMPLE GUIDE TO FOSTERING
THOUGHTFUL PRODUCTIVITY
Presented by Katherine MacGregor
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
A little about me
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
Session Outline & Learning Objectives
Also, why journaling?
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
What do we think about when we think about productivity?
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
What is “thoughtful productivity”?
Aka, self-care & productivity can be friends!
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
How does this relate to my role in residence life?
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
READY?
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
PREPARING TO TAKE ACTION
- What holds us back?- How can we overcome this?
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
Barriers to Action:
- Anything that is holding you back from completing a task
- Can be external & internal
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
External Barriers
- Things we can’t control- We can only control our preparation for
them & reaction to them - E.g. personal life stresses, concerns on-call
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
Internal Barriers
- Things we can control with positive self talk
- Come from within us- Voices of fear, doubt, worthlessness
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
Focus on the ‘Why’
- A tool of motivation is defined purpose- Recalling why we do what we do can help
us overcome our internal barriers and help us prepare for facing external barriers
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
EXERCISE 1: Define your purpose
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
Answer the following:
- What do you do?- Who do you do it for?- What do the people you do it for want and
need?- How does what you do impact the people
you do it for?
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
WE ARE NOW PREPARE TO TAKE ACTION
- We’ve thought about what holds us back - We’ve defined our purpose to keep us
motivated
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
SET?
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
DETERMINING WHAT ACTIONS TO PURSUE
- What are our big dreams?- How can we work to achieve those
dreams?
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
Capture Everything
- Write it down to free up your brain space
- Build a trusted system for capturing your thoughts
- Stick to that system and adapt when necessary
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
Make it up & Make it happen
- Imagine ‘wild success’
- Brainstorm how to get there (list actionable tasks)
- Determine order of actionable tasks
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
Build the Ideal To-Do List
- Everyday, create a short (4-10 tasks) to-do list
- Generate tasks from captured thoughts & steps that need to be taken to achieve wild success
- Tasks must be relevant & achievable (think SMARTer goals)
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
EXERCISE 2: Imagine ‘wild success’
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
Make it up
- What does wild success in your role look like?
- Next step is to make it happen (brainstorming tasks necessary to achieve this success)
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
WE NOW KNOW HOW TO DETERMINE WHICH ACTIONS TO PURSUE
- We’ve thought about our big dreams- We’ve learned how to define tasks from
big dreams to start working towards achieving them
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
GO!
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
GETTING STARTED & TAKING ACTION
- How can we start getting things done?- What can we do to be productive when
we’re working?
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
The Two-Minute Rule
- If you can complete a task in less than two minutes, you should complete it right now
- Capture the thought only if the task is impossible to complete right now
- This is how to maintain a manageable To-Do list
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
The Five-Minute Start
- If you’re having trouble getting going on a task, commit to only working on it for five minutes
- In this time, you’ll overcome internal barriers
- Doesn’t work? Take no more than ten minutes to clear your head then come back to the task
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
The Pomodoro Technique
- Commit to 25 minutes of focused work (aka no multi-tasking) then take a 5 minute break
- Repeat this cycle 4 times, then take a 30 minute break
- Keep a notepad near you to capture thoughts
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
EXERCISE 3: Write a ‘To-Done’ list
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
The To-Done List
- We’re using this exercise to practice completing a task in a focused way
- List out everything you’ve done today to celebrate your accomplishments, big and small
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
WE KNOW HOW TO GET THINGS DONE
- We’ve learned tools to start tasks & maintain productivity
- We’ve practiced completing a task using some of the tools presented today
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
Wrap-up & Review
Step 1: Ready? Preparing to take actionStep 2: Set? Determining which actions to
pursueStep 3: Go! Getting started & taking action
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
Resources you might enjoy
Getting Things Done by David Allen
The Pomodoro Technique by Francesco Cirillo
How to know your life purpose in 5 mins(TEDxMalibu talk by Adam Leipzig)
UNIVERSITY OF TORONTO SCARBOROUGH1265 Military Trail, Toronto, Ontario M1C 1A4
THANK YOU!
Questions?
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