Requirements for Documenting Provision of Related Services

Special Education Monitoring

Event # 3339September 15, 2014

Agenda

•Foster Care Students•RF Tracker•PBM and RF Staging for Interventions•Frequency and Duration•Nonpublic Placements

Documenting Frequency

and Duration for Special Education and

Related Services

Guidance on TEA Websitehttp://rite.tea.state.tx.us/special.ed/guidance/

• August 14, 2006, Federal Register provides guidance within its discussion of the comments regarding proposed 2006 IDEA regulations:

“What is required is that the IEP include information about the amount of services that will be provided to the child, so that the level of the agency’s commitment of resources will be clear to parents and other IEP team members. The amount of time to be committed to each of the services to be provided must be appropriate to the specific service, and clearly stated in the IEP in a manner that can be understood by all involved in the development and implementation of the IEP.”

Requirements for Documenting Provision of Related Services

•Frequencyhow often the student will receive the service(s)—number of times per week or day. If service is less than daily then the conditions for the provision of the services must be clearly specified within the IEP using a weekly reference.

Requirements for Documenting Provision of Related Services

•Durationhow long each session will last (number of minutes)

Additional Guidance—FAQ—August 2009

• If a term is used in the IEP to define duration of service, the term must be defined in the IEP Examples:

1 class period= 50 minutes 1 unit = 15 minutes

Is it clear when the student will have services?

To the parent, classroom teacher, a new provider, the next school or district?

Could you map it out on a calendar?

60 minutes per 6 week periodDoes that mean:•10 minutes every week?•60 minutes every sixth week?•20 minutes every other week?•30 minutes every three weeks?

Could you map it out on a calendar?

1620 minutes per semesterDoes that mean:1-90 minute session each week?324 minutes per day during the last week of the semester?18 minutes per day per semester?

Could you map it out on a calendar?

30 minutes 8X in a 6 weekDoes that mean:2-30 minutes session for the 1-3 week; then 1-30 minute session for the 4 and 5 week; no session the 6 week?

REMEMBER

Services do not have to be daily or weekly.

The amount of time a student needs is left up to the provider and ARD committee.

However, the frequency and duration of that service must be clear and specific.

Also remember,

The frequency/duration of services stated in an IEP is the

anticipated frequency/duration