View
4
Download
0
Category
Preview:
Citation preview
2nd Floor, Lawrence Nicholas Building, P.O. Box 563, Ring Road, Belmopan, BELIZE Tel: (501)822-1104 or 1094, Fax: (501) 822-1365, Website: www.caribbeanclimate.bz
Request for Quotation (RFQ) –
COMPUTER HARDWARE & OFFICE EQUIPMENT
Project Title: Climate Change Adaptation Programme
Source of Funding: USAID
Purchaser: Caribbean Community Climate Change Centre
Contract Ref: Contract #12/2020/USAID-CCAP/CCCCC
Contract Title: Supply and Delivery of Computer Hardware &
Office Equipment
Issued: March 25, 2020
Page 2 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
REQUEST FOR QUOTATIONS
SECTION 1. INSTRUCTIONS TO BIDDERS
(a) Scope of Goods: The Caribbean Community Climate Change Centre [‘the Centre’] hereby
invites Bidders to submit Quotations for the following Goods:
LOT BRIEF DESCRIPTION QUANTITY
1
NETWORK CONNECTIVITY CABLES
Network communication appliance 1
48 Port Network Switch 4
SPF+ transponder modules for Unifi Switch 20
SFP to RJ45 Copper Modules for Unii Switch 10
33Ft Fiber patch cable 5
10 Ft Fiber patch cable 5
2 Wired mouse and keyboard 3
3 Desktop computer system 1
4 Replacement battery cells for UPS 15
5 Multimedia Projector 2
6 Monitor 4
7 Computer System 2
8 UPS 5
(b) Quote and Contract Documentation: Quotations are to comply with the enclosed
documents making up this RFQ:
Section 1 - Instructions to Bidders
Section 2 - Form of Quotation
Section 3 - Prices and Schedules for Supply
Section 4 - Technical Specifications (Required and Offered)
Section 5 - Form of Contract
Section 6 - Letter of Acceptance
(c) Bidder/Supplier Eligibility: To be eligible to submit a Quote, Bidders MUST meet the
criteria detailed below:
(i) Bidders must not be, or have been, associated with the organisation that prepared for
the Centre the design or specifications of the Goods.
(ii) At the time of submitting a Quote, a Bidder MUST be registered on the Centre’s
Bidders’ Data Base and not be in an ineligible/suspended state by the Centre, as noted
on its Data Base - refer: https://www.caribbeanclimate.bz/invitation-for-consultants-
Page 3 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
and-suppliers-to-register/
(iii) All Goods to be supplied shall have their origin in Eligible Countries. See more
information on ‘Eligible Countries’ in ANNEX 1 hereto. For the purpose of this
Clause, COUNTRY OF ORIGIN IS DEFINED BY THE APPLICATION OF 22 CFR
228: RULES FOR THE PROCUREMENT OF COMMODITIES AND SERVICES
FINANCED BY USAID.
(iv) Bidders must be a legally registered firm with minimum 10% profitability.
(d) Prices:
(i) Bidders may quote for any or all LOTS under this RFQ, but MUST quote for ALL
items in a LOT . Each LOT shall be evaluated, and Contracts may be awarded
separately to the Bidder(s) with substantially responsive Quotations offering the
lowest evaluated price for each item. The Contract will be governed by the terms and
conditions of the attached Form of Contract or where applicable, a Purchase Order
will be issued.
(ii) Prices should be quoted ‘Carriage and Insurance Paid to’ [CIP] for Goods imported
to Belize, or ‘Ex-Works’ [EXW] for domestically supplied goods, according to
INCOTERMS, 2010.
(iii) The Centre enjoys exemption from taxes and duty; therefore, the quoted price shall
NOT include customs duty, import and any other taxes or fees, applicable to goods
imported in Belize.
(iv) Prices must be quoted in United States Dollars (USD) by Suppliers based outside of
Belize and in Belize Dollars by Suppliers based in Belize. Payment will be made in
USD or Belize dollars respectively. For the purpose of evaluation, all quotations
will be converted to United States Dollar using the conversion rates at
https://www.oanda.com/currency/converter/, as at Thursday April 9, 2020, as
applicable.
(v) The Centre reserves the right at the time of Contract / Purchase Order finalisation to
increase or decrease the quantity of Goods originally specified without any change in
unit prices or other terms and conditions.
(vi) The Centre will evaluate and compare only the Quotations determined to be
substantially responsive. A Quotation is not substantially responsive if it:
Is submitted by an ineligible Bidder; or
Contains material deviations or reservations to the terms, conditions, and
specifications of this RFQ.
(e) Alternative Options: Quotations for alternative Goods to those defined in the attached
documents will not be permitted.
(f) Errors: In assessing the Quotations, the Centre will adjust for any arithmetical errors as
follows:
Page 4 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
i. where there is a discrepancy between amounts in figures and in words, the amount in
words will govern;
ii. where there is a discrepancy between the unit rate and the line item total resulting
from multiplying the unit rate by the quantity, the unit rate as quoted will govern.
Bidders refusing to accept the corrections will result in the Quotation being rejected.
(g) Evaluation Criteria: Offers determined to be substantially responsive to the technical
specifications will be evaluated by comparison of their CIP/EXW price (plus any price
quoted for delivery to the place of destination, which is the Centre’s Office at Lawrence
Nicholas Building, Ring Road, Belmopan, BELIZE. The following additional criteria will
be used to evaluate the offers, where applicable: (a) the Supplier’s back up service, (b)
compatibility of the equipment with the Centre’s configuration, and (c) the quality and
technical suitability of the product vis-à-vis the specifications and its robustness.
(h) Quotation Submission and Deadline:
a. The Form of Quotation – Section 2; Prices & Schedules for Supply – Section 3; and
Technical Specifications – Section 4; duly signed by the Bidder’s authorised
representative, should be submitted by electronic means to the email address
procurement@caribbeanclimate.bz at or before Thursday April 9, 2020 at 2:00 PM
Belize Time (GMT – 6). Quotations received after this time/date and / or not duly signed
will not be considered.
b. In addition, all Bidders must submit pictures and brochures for items quoted; a copy of
their Certification of Registration and VAT / GST Certificate, if relevant; and Profit &
Loss Statement for the last quarter of 2019.
(i) Quote Validity: Bidders’ Quotations shall be valid for a period of thirty (30) calendar days
from the deadline for submission, that is until May 9, 2020.
(j) Failure to Honour Quote: If a Bidder withdraws its Quotation during the validity period
and/or refuses to accept the award of a Contract when and if awarded, then the Bidder will
be excluded from Bidding (either as a prime or sub-supplier) on any of the Centre’s
solicitations for a period of twelve (12) months.
(k) Contract award: The Centre will award the Contract[s] to the Bidder[s] whose
Quotation[s] has/have been determined to be substantially responsive to this Request for
Quotation and who has/have offered the lowest evaluated price Quotation[s]. The
Contract[s] will be governed by the terms and conditions of the attached Form of Contract,
or a Purchase Order, where applicable.
(l) Notification of Award: The Bidder[s] whose Quotation[s] has/have been accepted will be
notified of the award of a Contract through the Letter of Acceptance issued by the Centre.
(m) Cost of Quotations: Bidders shall bear all costs associated with the preparation and
submission of their Quotations, and the Centre will in no case be responsible or liable for
Page 5 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
those costs. The Centre reserves the right to reject any or all quotations and to annul this
process at any time prior to the award(s), without thereby incurring any liability.
(n) Additional Information: If any additional information is required about this RFQ, it must
be requested in writing no later than two (2) business days before the Quotation submission
deadline, by email to procurement@caribbeanclimate.bz. Attention: Maxine Alexander
Nestor.
Any additional information that would benefit all Bidders will be published on the Centre’s
website at www.caribbeanclimate.bz. However, the source of the request will not be
disclosed.
(o) Debriefing: Unsuccessful Bidders may request the Project Procurement Officer to provide
a debriefing. Such Bidders can learn why their Quotations were unsuccessful and the name
of the successful Bidder.
Page 6 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
SECTION 2 - FORM OF QUOTATION
[Bidder to insert its heading here]
FORM OF QUOTATION
To: Caribbean Community Climate Change Centre, ________________(Date)
2nd Floor, L. Nicholas Building, North Ring Road,
Belmopan City, BELIZE
We confirm that we are an eligible Bidder (as defined in RFQ Section 1) and we offer to execute
the contract for the supply of _______________________(state Lots) in accordance with the
Conditions of Contract accompanying this Quotation for the Contract Price of
_________________________(amount in words and numbers) (______________) (name of
currency)_____________. This Contract Price is firm and fixed and not subject to adjustment
during the Contract performance.
We propose to complete the delivery of Goods within a period of ___________________days
from the Date of Signing of the Contract or Purchase Order.
We hereby confirm that this Quotation is valid until May 9, 2020.
This Quotation and the Centre’s written acceptance will constitute a binding Contract between
us. We understand that the Centre is not bound to accept the lowest or any Quotation it receives.
We hereby confirm that this Quotation complies with the requirements of the Request for
Quotation documents.
Authorized Signature: _________________________________________
Name and Title of Signatory: ____________________________________
Name of Bidder: ____________________________________________
Address: ___________________________________________________
Phone Number: _____________________________________________
Email address: ______________________________________________
Page 7 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
SECTION 3 - PRICES AND SCHEDULES FOR SUPPLY
Terms and Conditions of Supply1
Project Title: Climate Change Adaptation Program (CCAP)
Purchaser: Caribbean Community Climate Change Centre
Contract Ref: Contract #12/2020/USAID-CCAP/CCCCC
No. Item
(List items as per specifications offered
in the Technical Specifications
table)
Qty Unit price
CIP
plus, the price of
delivery to the place of
destination
(US$)
Total price
CIP
plus, the price of
delivery to the place
of destination
(US)2
Delivery Time
needed
from contract signing /
date of addendum till
delivery to the place of
destination
(days)
(a) (b) (c) = (a) x (b) (d)
Manufacturer:
Model:
Country of origin:
1 Please fill in for all items quoted.
2 In case of discrepancy between unit price and total derived from unit price, the unit price shall prevail.
Page 8 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
SECTION 4 - TECHNICAL SPECIFICATIONS (REQUIRED AND OFFERED)
Lot Item Quantity Minimum Specifications Requirements Specifications of Goods offered
LOT 1: NETWORK CONNECTIVITY CABLES
1
Network
communicat
ion
appliance -
UCM6208
IPPBX
1
8 fxo and 2 FXS ports
Dual Gigabit RJ45 ports with integrated PoE Plus
(IEEE 802.3At-2009)
Comprehensive security protection using SRTP,
TLS and HTTPS with hardware encryption
accelerator, Fail2ban, Whitelist, Blacklist, alerts and
more to protect against attacks
48 Port
Network
Switch -
UniFi
Switch 48
(500W) -US-
48-500W
4
Dimensions 485.04 x 44.45 x 347.6 mm (19.1 x
1.75 x 13.69")
Weight 5.3 kg (11.68 lb)
Total Non-Blocking Throughput 70 Gbps
Max. Power Consumption 500W
Power Method 100-240VAC/50-60 Hz, Universal
Input
Power Supply AC/DC, Internal, 500W DC
Networking Interface (48) 10/100/1000 Mbps RJ45
Ethernet Ports
(2) 1/10 Gbps SFP+ Ethernet Ports
(2) 1 Gbps SFP Ethernet Ports
Management Interface (1) RJ45 Serial Port
(Reserved for Future Use), Ethernet In/Out Band
Page 9 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
Certifications CE, FCC, IC
Rackmount Yes, 1U High
Operating Temperature -5 to 40° C (23 to 104° F)
Operating Humidity 5 to 95% Noncondensing
SPF+
transponder
modules for
Unifi
Switch -
SPF + UF-
MM-10G
20
Multi-mode fiber
10 Gbps SFP+
300 meter cable distance
SFP to RJ45
Copper
Modules for
Unii Switch
- SPF+ UF-
RJ45-10G
10
RJ45 10G SFP transceiver module
10 Gbps SFP+
300 meter cable distance
Fiber Patch
Cable - 33Ft
Fiber patch
cable
5
LC-LC, OM3 Multi-Mode Fiber(MMF), Duplex,
10-meter in length,
OM3 Fiber compatible with Gigabit Ethernet
1000Base-SX, or 10GBase-SR/LRM, and Fibre
Channel 100/200/400/1200-MX; Backwards
compatible with FDDI, and Fast Ethernet
10/100BASE SX or FX.For example,10Gtek for
Cisco SFP-10G-SR, 10Gtek for Ubiquiti 10Gb
SFP+, 10Gtek for Intel E10GSFPSR 10Gb, 10Gtek
for Netgear AMX761, 10Gtek for Cisco GLC-
SX/MMD/ GLC-SX/MM/ SFP-GE-S, 10Gtek for
Mellanox MFM1T02A-SR.
Page 10 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
7.5mm Minimum Bend Diameter that is 4X more
flexible than standard 50 micron fiber cables without
introducing any macro-bending loss; Ideal for SAN
network cabinets that require 20 or more bends in
the cabinet or high density installations with cables
crammed into an extremely small footprint; Bend
insensitive multimode fiber (BIMMF) is
interoperable with standard OM3 cabling systems
High-Quality:PVC Jacket,LSZH,durable for indoor
use. Low Loss:Insertion loss(dB)≤0.3,Return
loss(dB)≥30
Fiber Patch
Cable - 10
Ft Fiber
patch cable
5
LC-LC, OM3 Multi-Mode Fiber(MMF), Duplex, 3-
meter in length,
OM3 Fiber compatible with Gigabit Ethernet
1000Base-SX, or 10GBase-SR/LRM, and Fibre
Channel 100/200/400/1200-MX; Backwards
compatible with FDDI, and Fast Ethernet
10/100BASE SX or FX.For example,10Gtek for
Cisco SFP-10G-SR, 10Gtek for Ubiquiti 10Gb
SFP+, 10Gtek for Intel E10GSFPSR 10Gb, 10Gtek
for Netgear AMX761, 10Gtek for Cisco GLC-
SX/MMD/ GLC-SX/MM/ SFP-GE-S, 10Gtek for
Mellanox MFM1T02A-SR.
2
Wired
mouse and
keyboard
3 Wired USB Keyboard and Five-Button Mouse
Combo
3
Desktop
computer
system
1
Windows 10 pro
16G Ram
500 GB HD
Page 11 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
Wired Keyboard & Mouse
22" Monitor
4 UPS Battery 15 Replacement battery cells for UPS - LT70C2
5 Multimedia
Projector 2
Lumens 4,700
Native
Resolution 1080p (1920 x 1080)
Inputs/Output
s
DisplayPort, 2xHDMI, 2x
VGA, VGA Out, S-Video,
composite video, 12V trigger,
RS-232C, and RJ45
Contrast Ratio 10,000:1
Zoom 1.2x manual
Throw Ratio 1.59 – 1.91:1 (distance/width)
– 5% variance
MHL
Image Size 23.6" – 300"
Speaker 3W speaker
Lamp Hours 3,500/2,500 (Standard/Bright)
6 Monitor 4 24” LED HDMI/VGA
7 Computer
System 2
OS- Windows 10 Pro
Processor- i7
RAM: 16GB
Storage: 500 GB HD
Input: Wired Keyboard and Mouse
Monitor: 24” LED HDMI/VGA
8 UPS 5
600 VA /330W
7 socket minimum
23 Min runtime
Page 12 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
SECTION 5 – FORM OF CONTRACT
DRAFT CONTRACT
BETWEEN
THE CARIBBEAN COMMUNITY CLIMATE
CHANGE CENTRE (CCCCC)
AND
[name of Supplier]
[General description of the Goods]
CCCCC CONTRACT NO.: [insert]
Date [insert]
Page 13 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID -
CCAP/CCCCC
DRAFT CONTRACT THIS CONTRACT (“Contract”) is made by and between the Caribbean Community Climate
Change Centre (CCCCC), (“the Centre”), an International Organisation, having its principal
place of business at 2nd Floor, L. Nicholas Building, P.O Box 563, North Ring Road, Belmopan
City, BELIZE, acting hereinafter and represented by Colin Young (PhD), Executive Director, on
the one Part,
AND
[Name and address of the Supplier and the name of the person representing the Supplier to be inserted.] Collectively referred to as “The Parties”.
WHEREAS, the Centre issued a Request for Quotations on [insert date] for the supply of [insert
a brief summary of the Goods] (“the Goods”).
AND WHEREAS, the Centre has accepted the Quotation submitted by the Supplier for the supply
of the Goods outlined above and as detailed in the various Appendices hereto;
AND WHEREAS, the Supplier will supply and deliver the Goods in accordance with the terms
and conditions of this Contract.
The Centre and the Supplier agree as follows:
1. SCOPE OF CONTRACT
1.1 The following Appendices attached hereto shall be deemed to form an integral part of
this Contract:
Appendix 1 Supplier’s Form of Quotation dated_________ [insert date];
Appendix 2 Supplier’s Prices and Schedules [insert title];
Appendix 3 Supplier’s Technical Specifications [insert title];
Appendix 3 The Centre’s Letter of Acceptance dated _____ [insert date];
Appendix 4 Warranty obligations as supported by the Manufacturer’s letter;
1.2 Any subsequent Addenda to this Contract.
2. CONTRACT PRICE AND DELIVERY
2.1 In consideration of the payment to be made by the Centre to the Supplier, at the times
and in the manner prescribed by the Contract, the total fixed Contract Price amount of
______________ [insert currency and amount in both words and figures] the Supplier
Page 14 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
hereby covenants with the Centre to supply the subject Goods, delivered to
____________ [insert delivery point address/country] on the basis of EXW or CIP
[select, as applicable];
2.2 [Tax and duties to be addressed in accordance with the RFQ and Bidder’s Quotation]
2.3 The Goods are to be delivered to the _______________ [insert delivery point/country]
within
___________ [insert time to deliver] from the Effective Date of this Contract. [Option:
A specific delivery date may also be inserted here]
3. INSURANCE
3.1 Goods supplied under the Contract, EFX or CIP [select, as applicable] (Incoterms 2010)
shall be fully insured, as follows:
“All Risks” cargo/transport insurance for the complete delivery journey. Insured
sum of 110% of the delivered Contract price (i.e. cost of Goods + cost of shipping
+ cost of insurance = 100 plus 10%);
Payment of any claims to be either in the Contract currency or in a freely
convertible one;
Centre, as the owner of Goods, shall be named as the insured;
The term of the insurance to be enough for delivery and reasonable delays.
4. TERMS OF PAYMENT
4.1 Invoices are to be submitted for the delivered Goods. Payment of the Contract Price for
the Goods by the Centre will be made 30 calendar days after the Centre’s acceptance
of the Goods.
4.2 Invoices and payments shall reflect the currency of the Contract Price.
4.3 If the Centre fails to pay the Supplier any payment by its due date, the Centre shall pay
to the Supplier interest on the amount of such delayed payment at the rate of 1% per
month, for the period of delay until payment has been made in full.
5. LIQUIDATED DAMAGES
5.1 If the Supplier fails to deliver any or all of the Goods by the Date(s) of delivery stated in
Sub Clause 2.3 above, the Centre may without prejudice to all its other remedies under
the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent
to zero point five percent (0.5%) of the delivered Contract Price of the delayed Goods
for each week or part thereof of delay until actual delivery or performance, up to a
maximum deduction of ten percent (10%). Once the maximum is reached, the Centre
may terminate the Contract under Clause 6.
Page 15 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
6. TERMINATION
6.1 Termination for Default
(a) The Centre, without prejudice to any other remedy for breach of Contract, by written
notice of default sent to the Supplier, may terminate the Contract in whole or in part:
(i) if the Supplier fails to deliver any or all the Goods within the period specified in
the Contract, or within any extension thereof granted;
(ii) if the Supplier fails to perform any other obligation under the Contract; or
(iii) if the Supplier, in the judgment of the Centre has engaged in fraud and corruption,
as defined in Clause 7 below, in competing for or in executing the Contract.
(b) In the event the Centre terminates the Contract in whole or in part, the Centre may
procure, upon such terms and in such manner as it deems appropriate, Goods like those
undelivered. The Supplier shall be liable to the Centre for the full refund of any Advance
Payment or any additional costs for such similar Goods.
6.2 Termination for Insolvency
The Centre may at any time terminate the Contract by giving notice to the Supplier if the
Supplier becomes bankrupt or otherwise insolvent. In such event, termination will be
without compensation to the Supplier, provided that such termination will not prejudice
or affect any right of action or remedy that has accrued or will accrue after that to the
Centre.
6.3 Termination for Force Majeure
The Supplier shall not be liable for liquidated damages, or termination for default if and
to the extent that its delay in performance or another failure to perform its obligations
under the Contract is the result of an event of Force Majeure. For purposes of this
Clause, “Force Majeure” means an event or situation beyond the control of the Supplier
that is not foreseeable, is unavoidable, and its origin is not due to negligence or lack of
care on the part of the Supplier. Such events may include, but not be limited to wars or
revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes.
If a Force Majeure situation arises, the Supplier shall promptly notify the Centre in writing
of such condition and the cause thereof. Unless otherwise directed by the Centre in
writing, the Supplier shall continue to perform its obligations under the Contract as far as
is reasonably practicable and shall seek all reasonable alternative means for
performance not prevented by the Force Majeure event.
Page 16 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
7. FRAUD AND CORRUPTION
7.1 The Centre’s Procurement Principles and Procurement Code of Conduct can be found
in the Centre’s Procurement Handbook (refer: https://www.caribbeanclimate.bz/). The
Supplier shall comply with the applicable aspects including the Centre’s zero tolerance
for fraud and corruption. If the Centre determines that the Supplier and/or any of its
personnel, agents or sub-suppliers, has engaged in corrupt, fraudulent, collusive,
coercive or obstructive practices, in competing for, or in executing, the Contract, then the
Centre may, after giving 14 calendar days’ notice to the Supplier, terminate the Contract,
and the provisions of Clause 6 shall apply as if such termination had been made under
Sub-Clause 6.1. Also, the Centre may suspend dealings with the Supplier [both as a
prime or sub supplier] for future Contracts for a prescribed period.
8. EFFECTIVE DATE OF CONTRACT AND EXPIRY
8.1 The date this Contract is signed by the last party will be deemed to be the Effective Date.
This Contract will expire by the performance of both Parties in accordance with its
terms; including the _________ [insert the months/years duration] of the Warranty Period
on parts replacement as described in Appendix 4 [change, if required] hereto.
9. NOTICES
9.1 Any notice given by one party to the other under the Contract shall be in writing to the
address specified below:
The Centre’s address shall be: The Supplier’s address shall be:
Caribbean Community Climate Change Centre, 2nd
Floor, Lawrence Nicholas Building, Ring Road,
Belmopan BELIZE
Insert details
Attention: Dr. Colin Young - Executive Director Insert details
Email: procurement@caribbeanclimate.bz Insert details
Telephone: 501-822-1094
9.2 A notice shall be effective: (i) when delivered by mail or in electronic form; or (ii) on the
notice’s effective date, whichever is later.
10. SETTLEMENT OF DISPUTES
10.1 The Centre and the Supplier shall make every effort to resolve amicably by direct informal
negotiation, any disagreement or dispute arising between them under or in connection
with the Contract.
Page 17 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
10.2 If, after twenty-eight (28) calendar days, the Parties have failed to resolve their dispute
or difference by such mutual consultation, then either Party may give notice to the other
Party of its intention to commence arbitration, as provided, on the matter in dispute. No
arbitration in respect of this matter may be commenced unless such notice is given. Any
dispute or difference in respect of which a notice of intention to commence arbitration
has been given in accordance with this Clause shall be finally settled by binding
arbitration. Arbitration proceedings shall be conducted in accordance with the laws of
Belize.
10.3 Notwithstanding any reference to arbitration herein the Parties shall continue to perform their
respective obligations under the Contract unless they otherwise agree, or unless the
Contract is terminated under Clause 6.
11. PERFORMANCE ASSESSMENT
11.1 The Centre may assess the Supplier’s performance on this Contract and record the results,
after discussion with the Supplier, on the Centre’s Supplier Data Base. This assessment
may be used in the future selection of the Supplier for Contracts with the Centre.
12. GOVERNING LAW
12.1 The Contract shall be governed by and interpreted in accordance with the laws of Belize,
the Centre’s country.
IN WITNESS whereof the Parties hereto have caused this Contract to be executed.
For and on behalf of the Caribbean
Community Climate Change Centre
(Centre)
For and on behalf of [insert name of
Supplier]
Name: Dr. Colin Young - Executive
Director
Signed:
__________________________________
Date:
__________________________________
Witness:
__________________________________
(Print Name):
______________________________
Name:
__________________________________
Signed:
__________________________________
Date:
__________________________________
Witness:
__________________________________
(Print Name):
__________________________________
Page 18 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID -
CCAP/CCCCC
SECTION 6 - LETTER OF ACCEPTANCE
Lawrence Nicholas Building, Ring Road, Belmopan, Belize
Date: ____________________________ To: _____________________________ [Name and address of the Supplier] Dear Sir or Madam,
This is to notify you that your Quotation dated _________________for the supply of
[description of Goods, name and number of the Contract] for the Contract Price of
[currency]__________________________________ [amount in words and figures], delivered to
_______________ [insert destination/country] by___________[insert delivery date or delivery
time from the Effective Date] complying with the Centre’s Request for Quotation, has been
accepted by the Centre.
You are requested to sign the attached Contract form / Purchase Order and commence the supply of the Goods to ensure the delivery of the Goods within the period specified in the Contract.
For and on behalf of the Centre:
Authorized Signature: __________________________
Name of Signatory: __________________________
Title : __________________________
Page 19 of 19
Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC
ANNEX 1: ELIGIBLE COUNTRIES
1. All goods shall have their nationality, in countries included in Geographic Code 937 (the USA, recipient / beneficiary countries under this Project, these are: Antigua and Barbuda, Barbados, Commonwealth of Dominica, Grenada, Guyana, Saint Lucia, St. Kitts and Nevis, St. Vincent and the Grenadines, Suriname and Trinidad and Tobago; and other developing countries listed in File Name: https://www.usaid.gov/sites/default/files/documents/1876/310maa.pdf.
2. Goods and services from the following countries are excluded from this bidding process:
Ineligible Countries
Advanced developing countries are excluded from USAID Principal Geographic Code 937.
Advanced Developing Countries
Albania Ecuador Mexico
Algeria Gabon Namibia
American Samoa Iran, Islamic Rep Palau
Argentina Jamaica Panama
Azerbaijan Jordan Republic Montenegro
Belarus Kazakhstan Romania
Bosnia and Herzegovina Latvia Russian Federation
Botswana Lebanon Serbia
Brazil Libya Seychelles
Bulgaria Lithuania South Africa
Chile Macedonia, FYR Thailand
China Malaysia Turkey
Colombia Maldives Uruguay
Costa Rica Mauritius Venezuela
Cuba Mayotte Venezuela, RB
Recommended