Registry Do's and Don'ts

Thefollowingisasuggestedguidetothebasicsofrunningacaregiverregistry.Pleasekeepinmindthateachstatehasdifferentregulationsandthesearetypicalindustrystandards.IfyourregistryisnotcurrentlyaccreditedthroughtheCaregiverRegistryStandardsBoard(CRSB)wehighlyrecommendgoingthroughthatprocess.info@crsb.com

Aregistryshouldmeetthefollowingadministrativecriteria:

• Maintainfinancialstandardsifutilizinganescrowaccount• Obtaincriminalbackgroundchecksoneachowneroradministrator• Maintaingeneralliabilityinsuranceandprofessionalliabilityinsurance• Conductfacetofaceinterviewswithallregistrycaregivers• Keepallcaregiverandclientinformationconfidential

Aregistryshouldprovidethecaregiverwith:

• Awrittencontractwiththeregistry• AwrittenexplanationofthecaregiversresponsibilitiesasanIndependentContractor• Awrittenexplanationofthecaregiverstaxresponsibilities• Awrittenexplanationthatthecaregiverisutilizingtheregistryasasourceforreferrals• Awrittenexplanationthatthecaregiverisresponsiblefortheirownprofitandloss

Aregistryshouldobtainthefollowingfromeachcaregiver:

• FormW‐9,reflectinganEIN,ratherthanaSSN• FormI‐9• Criminalbackgroundcheck• ExecutedFairCreditReportingActnotice/acknowledgement• ExecutedPCAStandardizedSelf‐EmploymentDisclosureStatement• Businessname• Businesscard,ifany• Representationsconcerningtoolsandequipmentthecaregiverusesinhis/herbusiness

AregistryshouldNOT

• IssueaW2tocaregiver;• Determinethescopeofdutiesorhowdutiesaretobeperformedbythecaregiver• Dictatehow,whenorwheretheworkistobedone• Providetrainingtothecaregiveronrequiredprocedures• Reimbursethecaregiverforexpenses• Offeranytypeofbenefitorinsurancetothecaregiver

REGISTRYDO’SANDDON’TS

POBox0911 Phone:855.722.0911SouthernPines,NC28388 www.privatecare.org Fax:910.695.0766