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Refresh CycleRoll-out Meeting
STRATEGIC DIRECTION 4Effective Resource and Facilities Management
Goal = Create a Technology Refresh Cycle
Refresh Cycle - Objectives
1. Refresh aging technology infrastructure
2. Improve technical support to schools
3. Create equity of access to technology
4. Access to curriculum
5. Access to modern productivity tools
6. Create manageable district-wide network
Refresh - Key Components
• 5 year refresh cycle
• $1 Million per year for 5 years– Less than 20% of total from Microsoft
• Schools may access 20% per year
• Refresh funds can be carried over
• Refresh $ is only for computers• All students and staff included• Touch all schools equally• Coordinated effort between each
school and the district• Sites will develop individual plans
using a template
Refresh - Key Components
School Refresh Technology Plan• Additional computers
• Various peripherals
• Instructional Software
• Staff development
• Meaningful integration
Refresh - Key Components
–Objective and background–Solving inst. tech problems–Standardization–Remote management–Infrastructure (site servers)–Teacher data / student data–System back-ups–Centralization–Wireless access points–Hardware standards
–Ordering hardware–Total cost of ownership–Donated computers–E-waste–Software standards–Images and Imaging–Security–Technical support–Roles and responsibilities
Refresh – Key ComponentsIT Policies and Standards
STRATEGIC DIRECTION 4
Effective Resource and Facilities ManagementCreate a Technology Refresh Cycle
Year 1 – Refresh Allotments
2006-2007 P2 ADADistrict Ratio
5 Year Cycle
School Name: # stu 5:1 $/Yr
Aloha 434 86.8 $19,530
Artesia HS 1700 340 $76,500
Bragg 612 122 $27,540
Burbank 467 93 $21,015
Carmenita 661 132 $29,745
Carver 482 96 $21,690
Cerritos ES 562 112 $25,290
Cerritos HS 2157 431 $97,065
Elliott 435 87 $19,575
Fedde 546 109 $24,570
Ferguson 583 116 $26,235
Gahr 1835 367 $82,575
Gonsalves 543 106 $24,435
Haskell 610 122 $27,450
Hawaiian 554 111 $24,930
2006-2007 P2 ADADistrict Ratio
5 Year Cycle
School Name: # STU 5:1 $/Yr
Juarez 441 88 $19,845
Kennedy 421 84 $18,945
Leal 687 137 $30,915
Melbourne 587 117 $26,415
Niemes 604 121 $27,180
Nixon 650 130 $29,250
Palms 596 119 $26,820
Ross 647 129 $29,115
Stowers 535 107 $24,075
Tetzlaff 627 125 $28,215
Tracy 443 69 $19,935
Whitney 1327 201 $59,715
Willow 600 120 $27,000
Wittmann 477 95 $21,465
Allotment Procedures– Recalculated each year P2 ADA
– Year 1 - $45 / student
– Allotments tracked by I.T.
– Allotments status posted on web
– All refresh purchase reqs. to I.T.
Desktop HP - Compaq dc5700– Microsoft XP – Intel Core 2 Duo– 1 Gig Memory, 160 GB Hard drive– DVD RW– HP Wireless Card– 17” LCD Flat Panel Monitor– 3 Year Warranty
PC Laptop Compaq nc6320 – Microsoft XP– Intel Core 2 Duo, 1.8 GHz– 1 Gig Memory, 80 GB Hard drive– Display 15”– DVD RW– Wireless and Bluetooth– Battery – 6 cell Li-ion– 3 Year Warranty
Apple Desktop: iMac ComboDrive 1.83 GHz
– Intel Core 2 Duo 1.83GHz, 17”– O/S X, 1GB RAM, 160GB HD– ComboDrive DVD ROM / CD RW– Built-in iSight Camera– iLife Suite, Remote– AppleCare Extended Warranty
Apple Desktop: iMac SuperDrive 2.0 GHz
– Intel Core 2 Duo, 2.0 GHz, 17”– O/S X, 1GB RAM, 160GB HD– SuperDrive (DVD RW)– Built-in iSight Camera– iLife Suite, Remote– AppleCare Extended Warranty
Apple Laptop: MacBook ComboDrive 1.83 GHz
– Intel Core 2 Duo, 1.83 GHz, 13.3”– 60GB HD, 1GB RAM, – Combo Drive (DVD ROM / CD RW)– Built-in iSight Camera– iLife Suite, Remote– AppleCare Extended Warranty
Apple Laptop: MacBook SuperDrive 2.0 GHz
– Intel Core 2 Duo, 2.0 GHz, 13.3”– 80GB HD, 1GB RAM, – SuperDrive DVD RW– Built-in iSight Camera– iLife Suite, Remote– AppleCare Extended Warranty
Laptop – MacBook Pro– Intel Core 2 Duo, Display 15-inch– OS 10, 2.16 GHz, – 120 GB HD, 1 GB RAM– Superdrive DVD-RW, CD-RW– Apple Care Protection Plan
Apple Considerations– Parallels - $79 – Windows XP - $60– MS Office 2003/2007 (windows) $60– Microsoft Office 2004 For Mac - $60– Apple Maintenance Plan
• O/S upgrades for 3-years. $79
Apple Mobile Lab• 10 or 20 MacBooks• AirPort Wireless• HP laser printer• Apple Remote Desktop. • Bretford cart
– includes heavy duty-casters, 3-point locking doors, reprogrammable lock, 4 accessory outlets on top, automatic timer, 2 storage bins. Ships assembled.
Total Cost of OwnershipHP Computers
Package A
Dc5700 $1069
Package B
Nc6320 $1079Computer $699 Computer $868
17” monitor $159 -
Direct Ship / Asset Tag $35 Direct Ship / Asset Tag $35
Deep Freeze $2 Deep Freeze $2
Altiris $24 Altiris $24
MS Office $60 MS Office $60
Antivirus $32(5 year protection)
Antivirus $32(5 year protection)
State Environmental Fee $8 State Environmental Fee $8
I.T. Support $50 I.T. Support $50
Total Cost of OwnershipHP Computers
Package C
HP Mobile Lab $24,122Computer Lab $19,902
Direct Ship / Asset Tag $700
Deep Freeze $40
Altiris $480
MS Office $1200
Antivirus $640
State Environmental Fee $160
I.T. Support $1000
Total Cost of OwnershipApple Inc.
Package D
iMac Combo $1345
Package E
iMac Super $1477
Package F
MacBook Combo $1325
Package G
MacBook Super $1641
Computer $967 Computer $1099 Computer $916
(discount provided for laptop & AppleCare)
Computer $1199
3 Yr Warranty $119 3 Yr Warranty $119 3 Yr Warranty $150 3 Yr Warranty $183
Direct Ship / Asset Tag $30
Direct Ship / Asset Tag $30
Direct Ship / Asset Tag $30 Direct Ship / Asset Tag $30
MS Office 2004 $60 MS Office 2004 $60 MS Office 2004 $60 MS Office 2004 $60
Antivirus $32
(5 year protection)
Antivirus $32
(5 year protection)
Antivirus $32
(5 year protection)
Antivirus $32
(5 year protection)
AMP $79 AMP $79 AMP $79 AMP $79
Environmental Fee $8 Environmental Fee $8 Environmental Fee $8 Environmental Fee $8
I.T. Support $50
(5 year protection)
I.T. Support $50
(5 year protection)
I.T. Support $50
(5 year protection)
I.T. Support $50
(5 year protection)
Total Cost of OwnershipApple Computers
Package H
MacBook Pro
$2297 Computer $1799
ma609LL/a
3 Yr Warranty $239
Direct Ship / Asset Tag $30
MS Office 2004 $60
Antivirus $32(5 year protection)
AMP $79
Environmental Fee $8
I.T. Support $50(5 year protection)
Total Cost of OwnershipApple Computers
Package I MacBook Lab (10 MacBook ComboDrive)
$16,989
Package J MacBook Lab (20 MacBook ComboDrive)
$32,079
$14,399 BC203LL/A $26,899 BC203LL/A
3 Yr Warranty included 3 Yr Warranty included
Direct Ship / Asset Tag $300 Direct Ship / Asset Tag $600
MS Office 2004 $600 MS Office 2004 $1200
Antivirus $320 (5 year protection) Antivirus $640 (5 year protection)
AMP $790 AMP $1580
Environmental Fee $80 Environmental Fee $160
I.T. Support $500 (5 year protection) I.T. Support $1000 (5 year protection)
Apple Considerations• To run Windows on your Mac:
– Parallels $79– Windows XP - $60– MS Office 2003/2007 (windows) $60
• Purchase reqs. For above add-ons– Microsoft products should be placed on a
separate requisition than Parallels.
• Protect Against OS being Outdated– Apple Maintenance Plan
• Leopard - $79 required on new machines• Tiger - $69 old machines
PC Considerations– Windows Vista
• All PC’s ship with Vista• IT will reimage to Windows XP Pro• Future upgrade to Vista – no charge
– MS Office• All computers ship w/ 2007 licenses• Down-gradable to 2003• IT will image with Office 2003• Future upgrade to Office 2007 - no charge
Software– forthcoming software allocation
– spirit of the unified refresh $$
– Microsoft $ money combined with district funds
– reimbursement basis
Ordering Procedures– Specific ordering windows
• Year 1 – March 23 – April 16• Year 2 – July 1 - August 15 ??
– Fillable purchase req. on web
– Instructions on order form
– Demo
Receiving Procedures– Asset tags / direct shipping
– Schools will assist with process• Prepare secure staging area• Unbox equipment• Check in the computers• Move equipment to end-locations• Return paperwork to I.T.• E-waste vs. Working Computers
Site Server Infrastructure– serve both Mac / PC
– cost effective
– “helpdesk of the future”
– March is “Server Month”
Site Server Functions1. remote management
2. deployment / images
3. digital lockers for staff / students
4. (Not for instructional applications)
Apple X-Serve (1 box – two worlds)Virtualizes Windows Server 2003OS 10.4
March Site servers installed
March Site images completed
March 16th Year I funds available
April 16th Computer requisitions due
April Order placed with vendors
April Asset tagging 3rd Party
May Direct Ship to Schools
May Install and Configure
July 1st Year II funds available w/Tech Plan
Refresh Timeline
Questions?
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