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REALM Association. Organization Chart Position Responsibilities Executive Committee Directors at Large. REALM Organizational Chart. Executive Committee. President. Chairman. 1 st Vice President. 2 nd Vice President. Treasurer. Secretary. Asst Treasurer. Asst Secretary. - PowerPoint PPT Presentation
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REALM AssociationREALM Association
REALM Organizational ChartREALM Organizational Chart
Executive CommitteeExecutive CommitteeExecutive CommitteeExecutive Committee
PresidentPresident
11stst Vice President Vice President 22ndnd Vice President Vice President
TreasurerTreasurer SecretarySecretary
Asst SecretaryAsst SecretaryAsst TreasurerAsst Treasurer
ChairmanChairman
Six Directors at LargeSix Directors at Large
REALM Organizational ChartREALM Organizational Chart
Directors at LargeDirectors at LargeDirectors at LargeDirectors at Large
Recreation & Recreation & AffinityAffinityActivitiesActivities Science & Science &
EducationEducation
CommunicationsCommunicationsAdmin & Admin &
Member SptMember Spt
Special Special ProjectsProjects
REALM Organizational ChartREALM Organizational Chart
Director Coordinated TasksDirector Coordinated Tasks
ActivitiesActivities Science & Science & EducationEducationCommunicationsCommunications
o TravelTravelo Monthly ProgramsMonthly Programso Lunch BunchLunch Bunch
o LM PR LiaisonLM PR Liaisono Community RelationsCommunity Relationso NewsletterNewslettero REALM ScheduleREALM Scheduleo Blood BankBlood Bank
o LM Engineering LiaisonLM Engineering Liaisono Partners in EducationPartners in Educationo Orlando Science CenterOrlando Science Center
REALM Organizational ChartREALM Organizational Chart
Director Coordinated TasksDirector Coordinated Tasks
Recreation & Recreation & AffinityAffinity
Admin & Admin & Member SptMember Spt
Special Special ProjectsProjects
o BowlingBowlingo BridgeBridgeo GolfGolfo Round DancingRound Dancingo PhotographyPhotographyo Computer Usage GroupComputer Usage Groupo Blue Ridge MountaineersBlue Ridge Mountaineers
o LM Admin & HR LiaisonLM Admin & HR Liaisono Member RecruitmentMember Recruitmento Roster & Membership DataRoster & Membership Datao WebsiteWebsiteo News Letter DistributionNews Letter Distributiono Care & ConcernCare & Concerno WelcomeWelcome
o Russel HomeRussel Homeo Greet the TroopsGreet the Troopso HistorianHistoriano Memorabilia CoordMemorabilia Coordo RecordsRecords
Executive Board - Executive Board - ChairmanChairman
Organize and chair the Annual meeting (rotating Organize and chair the Annual meeting (rotating between East and West side LM facilities)between East and West side LM facilities)
Serve as REAML’s representative on the LMMC BoardServe as REAML’s representative on the LMMC Board
Executive Board - Executive Board - PresidentPresident
Preside over Executive and General Membership MtgsPreside over Executive and General Membership Mtgs
Appoint all committeesAppoint all committees
Appoint members to fill officer vacancies Appoint members to fill officer vacancies
Become Chairman of the Board upon term completionBecome Chairman of the Board upon term completion
Summarize REALM status in “From the President” Summarize REALM status in “From the President” column for the monthly newslettercolumn for the monthly newsletter
Executive Board – Executive Board – 11stst Vice President Vice President
Act as President in his/her absence Act as President in his/her absence
Perform tasks assigned by the President or ExecutivePerform tasks assigned by the President or Executive Committee Committee
Becomes a candidate for President upon term completionBecomes a candidate for President upon term completion
Executive Board – Executive Board – 22ndnd Vice President Vice President
Act as President in the absence of both President and 1Act as President in the absence of both President and 1stst VP VP
Perform tasks assigned by the President or ExecutivePerform tasks assigned by the President or Executive Committee Committee
Becomes a candidate for 1Becomes a candidate for 1stst VP upon term completion VP upon term completion
Executive Board - Executive Board - SecretarySecretary
Attend all Executive & General membership meetingsAttend all Executive & General membership meetings
Take minutes at all meetingsTake minutes at all meetings
Prepare & send minutes to officers and directorsPrepare & send minutes to officers and directors
Prepare necessary correspondencePrepare necessary correspondence
Act as custodian of filesAct as custodian of files
Perform all other duties pertaining to the officePerform all other duties pertaining to the office
Executive Board – Executive Board – Assistant SecretaryAssistant Secretary
Act as Secretary in absence of the SecretaryAct as Secretary in absence of the Secretary
Perform such tasks as may be assigned by the Perform such tasks as may be assigned by the Secretary, President or Executive CommitteeSecretary, President or Executive Committee
Assist the Secretary with special projectsAssist the Secretary with special projects
Executive Board - Executive Board - TreasurerTreasurer Financial ReportingFinancial Reporting
1.1. Prepare monthly financial statementsPrepare monthly financial statements2.2. File IRS Form 990-N annuallyFile IRS Form 990-N annually3.3. File annual reports File annual reports with the state of Floridawith the state of Florida
Cash ManagementCash Management1.1. Collect checks from mailboxCollect checks from mailbox2.2. Forward new member info to membership database mgr Forward new member info to membership database mgr 3.3. Disperse funds directly to providers or as reimbursements to members Disperse funds directly to providers or as reimbursements to members
for REALM expensesfor REALM expenses4.4. Prepare account reconciliationsPrepare account reconciliations
Budgets : Prepare & present the following year’s annual budget for Budgets : Prepare & present the following year’s annual budget for approval at the Nov meeting approval at the Nov meeting
Audits : Maintain records adequate to support internal / external Audits : Maintain records adequate to support internal / external audit requirementsaudit requirements
Appoint other assistants as needed to insure continuity of experience Appoint other assistants as needed to insure continuity of experience and distribute workloadand distribute workload
Executive Board – Executive Board – Assistant TreasurerAssistant Treasurer
Jointly perform accounting & finance functions Jointly perform accounting & finance functions with the Treasurerwith the Treasurer
Perform tasks assigned by the Treasurer, Perform tasks assigned by the Treasurer, President, or Executive CommitteePresident, or Executive Committee
Directors at Large (6)Directors at Large (6)
Global Tasks– All Directors :Global Tasks– All Directors :
Participate in all Executive Committee meetingsParticipate in all Executive Committee meetings
Vote on matters pertinent to the administration Vote on matters pertinent to the administration of REALMof REALM
Submit annual budgetary requirements to the TreasurerSubmit annual budgetary requirements to the Treasurer
Activities Director Activities Director
Develop REALM’s Travel, and Monthly Develop REALM’s Travel, and Monthly programs to be offered to the membershipprograms to be offered to the membership
Solicit volunteers to sponsor and coordinate atSolicit volunteers to sponsor and coordinate at least one of the monthly lunch bunch activitiesleast one of the monthly lunch bunch activities
Provide newsletter input advertising programProvide newsletter input advertising program availability and schedule availability and schedule
Solicit volunteers to fill coordinator vacanciesSolicit volunteers to fill coordinator vacancies within this Director’s positionwithin this Director’s position
Request Board support in meeting task coordinator Request Board support in meeting task coordinator needs and requirements needs and requirements
Communications Director Communications Director
Communications liaison between REALM and Communications liaison between REALM and LM, and REALM and the local communityLM, and REALM and the local community
Assemble and publish REALM newsletterAssemble and publish REALM newsletter
Coordinate and publish annual REALM scheduleCoordinate and publish annual REALM schedule
Solicit volunteers to fill coordinator vacanciesSolicit volunteers to fill coordinator vacancies within this Director’s positionwithin this Director’s position
Request Board support in meeting task coordinatorRequest Board support in meeting task coordinator needs and requirements needs and requirements
Science & Education Director Science & Education Director
Provide judges in support of local and regional Provide judges in support of local and regional middle & high school science fair competitions middle & high school science fair competitions
Provide engineering and technical personnel Provide engineering and technical personnel support to the Orlando Science Centersupport to the Orlando Science Center
Solicit volunteers to fill coordinator vacanciesSolicit volunteers to fill coordinator vacancies within this Director’s positionwithin this Director’s position
Request Board support in meeting task coordinator Request Board support in meeting task coordinator needs and requirements needs and requirements
Recreation & Affinity Director Recreation & Affinity Director
Maintain and expand the variety of recreational Maintain and expand the variety of recreational activities available to the membershipactivities available to the membership
Solicit group leaders to provide periodic newsletterSolicit group leaders to provide periodic newsletter inputs summarizing activities of their group inputs summarizing activities of their group
Solicit volunteers to fill position vacanciesSolicit volunteers to fill position vacancies within this Director’s positionwithin this Director’s position
Request Board support in meeting task coordinator Request Board support in meeting task coordinator needs and requirements needs and requirements
Admin & Member Support Director Admin & Member Support Director
Send REALM membership package to new LM retireesSend REALM membership package to new LM retirees
Distribute monthly newsletter to membersDistribute monthly newsletter to members Maintain REALM websiteMaintain REALM website
Maintain current roster & membership database Maintain current roster & membership database
Provide input regarding the care & concern of its membersProvide input regarding the care & concern of its members
Solicit volunteers to fill position vacanciesSolicit volunteers to fill position vacancies within this Director’s positionwithin this Director’s position
Request Board support in meeting task coordinator’s needsRequest Board support in meeting task coordinator’s needs and requirementsand requirements
Technical Coordinator TasksTechnical Coordinator Tasks Photography:Photography:
a. Take pictures of all lunch bunch attendeesb. Assemble photos with captions using events in MS Publisherc. Send MS Publisher photo file to REALM newsletter coordinatord. Pictures are also formatted, resized, assembled and placed on the REALM website
Website:Website:
a. Maintain and keep website currentb. Need approx 20 hrs per month to maintainc. LM subsidizes annual website fees
Recreation & Admin SubtasksRecreation & Admin Subtasks
Roster & Membership Database:Roster & Membership Database:
a. Receive membership applications from Treasurer
b. Add membership info into REALM’s MS Access database
c. Import database into LM mailing label software for label generation
d. Deliver labels to newsletter distribution coordinator
e. Scan database yearly and identify inactive members
f. Ned approx 30 hrs per month
Special Projects Director Special Projects Director
Need help here
ENDEND
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