View
215
Download
0
Category
Tags:
Preview:
Citation preview
Reading the General Ledger
General Accounting UnitBusiness & Financial Services
Campus General Ledger
The Campus General Ledger is the official financial record for the campus, and from it all official campus accounting reports are created.
The GL060 is the Campus General Ledger. It is a departmental report of expenditures, appropriations, and liens as of a specific date.
This presentation will give an overview of the format of the GL060. Each section of the report page will be examined and discussed.
Campus General Ledger
The General Ledger is comprised of five main sections:• Header• Sub Account• Summary by Sub Account• Summary by Object code• Footer
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
GLMAJ127 September GL060 Departmental Report of Appropriations and Expenditures as of: 09/30/1999 PAGE 5 GLMAP126 11/04/99 15:26 Account Title : DEPARTMENT NAME PI(S): PRIMARY PRINCIPAL INVESTIGATOR Loc/Account/Fund : 8-444400-FUND #1 Fund Title : Agency/Award #/PI/End Date CO-PRINCIPAL INVESTIGATOR Start Date : 07/01/1998 Agency : Agency Name End Date : 06/30/2001 Award Number : Agency Assigned # Closed : NO FDP : YES------------------------------------------------------------------------------------------------------------------------------------
Summary by Sub Account
IDC Sub Account Title SUB Appropriation Expenditure Encumbrance Balance OD Committed Rate ------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------ GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% J46.0% EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% J46.0%
Sub-total of Wages & Benefits 39,235.00- 25,117.83 0.00 14,117.17- 64.0%
SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% J46.0% EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 4,037.33 163.67- 96.1% 0.0% DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% J46.0% FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%
Sub-total of Direct Costs 54,236.00- 29,378.33 4,037.33 20,820.34- 61.6%
OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%
Total of all Sub Accounts 77,252.00- 42,892.37 4,037.33 30,322.30- 60.7%
-
Summary by Object Code
Current Month Year-to-Date Cumulative Obj Description Expenditure Expenditure Expenditure ---- ------------------------------ ------------------ ------------------ ------------------ 1000 WAGES - ACADEMIC 11,733.32 22,977.76 2900 TRAVEL - OUT OF STATE 799.68 799.68 799.68 2902 TRAVEL - FOREIGN 2,500.00 2,500.00 2,500.00 3800 OVERHEAD 1,631.60 7,540.58 13,514.04 4125 TOLL CALLS 104.11 104.11 132.55 6200 BOOKS & LIBRARY MATERIALS 89.28 89.28 89.28 8000 SUPPLIES & MATERIALS - OTHER 53.86 53.86 738.99 8300 SOCIAL SECURITY REGENTS CONTR 727.47 1,424.63 8310 MEDICARE 170.13 333.18 8500 WORKER COMPENSATION INSURANCE 154.88 262.82 8520 UNEMPLOYMENT INSURANCE 11.74 25.24 8530 EMPLOYEE SUPPORT PROGRAM 48.10 94.20 Expenditure Total 5,178.53 23,933.15 42,892.37
The Footer
This is the footer:
It contains the following:• Page number• Location-Account-Fund number• Department name• Mail Code
• 4 digit alpha department code used for distribution
Page 2 8-442570-59111 MAIL TO: FOSSIL STUDIES FOSS
Two types of General Ledger formats
Contracts and grantsFunds that lapse at fiscal year-end
Depending on fund source
The fund codes that we use on the UCSB campus are as follows:
Fund Range Description Type 00000-00299 Agency Funds 00300-01999 Plant Funds 02200-03999 Loan Funds 04100-09599 Endowment & Similar Funds 18000-18199 State of California--Special State Approp. 18200-18999 State of California Contracts & Grants 19900-19999 State of California--General Funds 20000-20399 Student Tuition and Fees 20600-20999 Local Governments Contracts & Grants 21000-33999 United States of America Contracts & Grants 34100-39799 Endowment Income Contracts & Grants 39800-59999 Private Gifts, Grants & Contracts Contracts & Grants 60000-65999 Sales and Services-Educational Activities 66000-69999 Other Services 70000-74999 Sales and Services-Auxiliary Enterprises 75000-75999 Reserves 76000-76999 Reserves for Renewals & Replacements 78501-79999 Private Contracts – Restricted (MICROs) Contracts & Grants
Extramural Funds
Contracts and Grants
Page 2 8-442570-59111 MAIL TO: FOSSIL STUDIES FOSS
GLMAJ127 September GL060 Departmental Report of Appropriations and Expenditures as of: 09/30/1999 PAGE 2 GLMAP126 11/04/99 15:26 Account Title : FOSSIL STUDIES PI(S): S PEREZ Loc/Account/Fund : 8-442570-59111 Fund Title : USGS/G01-2098X/PEREZ 6/03 J P MCGOVERN Start Date : 07/01/1998 Agency : U S GEOLOGICAL SURVEY End Date : 06/30/2003 Award Number : G01-2098X Closed : NO FDP : NO------------------------------------------------------------------------------------------------------------------------------------
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Loc/Account/Fund : 8-442570-59111 Start Date : 07/01/1998 End Date : 06/30/2003 Closed : NO
Location
• Q indicates an account handled at the Santa Barbara campus, but under the control of the Office of the President (EAP).
Location code: UCSB uses a one-digit location code.• 8 indicates that the account
is local to the campus (Chemistry).
Campus Locations
Ofc Pres-Oakland = M
Ofc Pres-Berkeley = J
Berkeley Campus = 1
San Francisco = 2Davis = 3Los Angeles = 4
Riverside = 5San Diego = 6Santa Cruz = 7 Santa Barbara = 8Irvine = 9Merced = 10
Account Number
Account numbers are used to identify how funds are budgeted and expended and how income is collected.
Account numbers are 6 digits long.• First two digits indicate function.
Account Number
40 = Instruction 42 = Teaching Hospitals 43 = Academic Support 44-59 = Research 60 = Libraries 62 = Public Service
64 = Maintenance and Operation of Physical Plant
66, 72 = Institutional Support
68 = Student Services 76 = Auxiliary Enterprises 78 = Student Aid
Here are listed the account ranges:
Fund
An income source established for the purpose of carrying on specific activities in accordance with special regulations, restrictions or limitations.• 5 digit number assigned identifies the source
of the funds.• The sponsoring agency specifies the terms and
conditions of the award.
Loc/Account/Fund : 8-442570-59111 Start Date : 07/01/1998 End Date : 06/30/2003 Closed : NO
Every account-fund combination has a start and end date.
Loc/Account/Fund : 8-442570-59111 Start Date : 07/01/1998 End Date : 06/30/2003 Closed : NO
An account-fund is closed when the necessary closing papers have been processed by Extramural Fund Accounting.
YES
GLMAJ127 September GL060 Departmental Report of Appropriations and Expenditures as of: 09/30/1999 PAGE 2 GLMAP126 11/04/99 15:26 Account Title : FOSSIL STUDIES PI(S): S PEREZ Loc/Account/Fund : 8-442570-59111 Fund Title : USGS/G01-2098X/PEREZ 6/03 J P MCGOVERN Start Date : 07/01/1998 Agency : U S GEOLOGICAL SURVEY End Date : 06/30/2003 Award Number : G01-2098X Closed : NO FDP : NO------------------------------------------------------------------------------------------------------------------------------------
Page 2 8-442570-59111 MAIL TO: FOSSIL STUDIES FOSS
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Account Title : FOSSIL STUDIES Fund Title : USGS/G01-2098X/PEREZ 6/03 Agency : U S GEOLOGICAL SURVEY Award Number : G01-2098X FDP : NO
The account title includes the name of the responsible department, and may include other descriptive words, such as “research.”
The fund title includes the name of the funding agency, the award number, the principal investigator and the month and year that the award ends.
Account Title : FOSSIL STUDIES Fund Title : USGS/G01-2098X/PEREZ 6/03 Agency : U S GEOLOGICAL SURVEY Award Number : G01-2098X FDP : NO
The agency name is the name of the funding source, whether Federal, State of California, or a private donor.
Account Title : FOSSIL STUDIES Fund Title : USGS/G01-2098X/PEREZ 6/03 Agency : U S GEOLOGICAL SURVEY Award Number : G01-2098X FDP : NO
The award number is usually the granting agency’s identification number. Where the sponsor has not established a tracking number, the number is assigned by Office of Research using the fiscal year and a sequence number.
Account Title : FOSSIL STUDIES Fund Title : USGS/G01-2098X/PEREZ 6/03 Agency : U S GEOLOGICAL SURVEY Award Number : G01-2098X FDP : NO
Account Title : FOSSIL STUDIES Fund Title : USGS/G01-2098X/PEREZ 6/03 Agency : U S GEOLOGICAL SURVEY Award Number : G01-2098X FDP : NO
The purpose of FDP is to reduce the burden in administering research awards and to increase research productivity.
GLMAJ127 September GL060 Departmental Report of Appropriations and Expenditures as of: 09/30/1999 PAGE 2 GLMAP126 11/04/99 15:26 Account Title : FOSSIL STUDIES PI(S): S PEREZ Loc/Account/Fund : 8-442570-59111 Fund Title : USGS/G01-2098X/PEREZ 6/03 J P MCGOVERN Start Date : 07/01/1998 Agency : U S GEOLOGICAL SURVEY End Date : 06/30/2003 Award Number : G01-2098X Closed : NO FDP : NO------------------------------------------------------------------------------------------------------------------------------------
Page 2 8-442570-59111 MAIL TO: FOSSIL STUDIES FOSS
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
PI(S): PRIMARY PRINCIPAL INVESTIGATOR
CO-PRINCIPAL INVESTIGATOR
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Sub Account Listing
0 = Salaries--Academic1 = Salaries--Staff2 = General Assistance3 = Supplies & Expense4 = Equipmt & Facilities
5 = Special Items6 = Employee Benefits7 = Special Items8 = Unallocated(frozen)Y = Overhead
A division of the departmental appropriation into sections designated for specific purposes.
Sub Accounts--Special Items
Sub 5 used for:• Domestic Travel• Stipends• Work Study
Sub 7 used for:• Conferences• Consultants• Foreign Travel• Participant Costs• Rent• Subcontracts
• An object code is a “sub-budget,” which permits closer budgetary control and facilitates the preparation of budgetary and financial reports.
• This classification provides for the identification of that which is received in return for the expenditure.
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Object Code
3000 = Freight
4100 = Telephone,Telegraph,Teletype
4125 = Toll Calls
4150 = Cellular Telephone Charges
6050 = Reproduction and Photocopy
8000 = Supplies & Materials - Other
Object Codes
CODES SECTION HEADINGS1000 - 1999 SALARIES & WAGES2000 - 2999 TRAVEL3000 - 3999 FREIGHT, INDIRECT COST AND RECHARGES4000 - 4999 COMMUNICATIONS SERVICES5000 - 5999 RENTS AND UTILITY SERVICES6000 - 6999 PRINTING, REPRODUCTION AND LIBRARY MATERIALS7000 - 7999 SERVICES8000 - 8199 SUPPLIES AND MATERIALS8200 - 8999 EMPLOYEE BENEFTIS9000 - 9999 EQUIPMENT AND OTHER INVENTORIAL ITEMS
Sub-Account / Object Code
SUBACCOUNT CODES OBJECT CODES (Current Funds Group)0, 1, 2 1000 - 1999
3 2000 - 8199 except 39004 9000 - 9999
5, 7 Any object code except 3900 and 8200 - 89996 Staff benefit object codes: 8200 - 89999 3900 only
SUBACCOUNT / OBJECT CODE RELATIONSHIPS:
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Cost Center Project Cost Type
VSTG KAD02 VC500
VSTG DAD02 VC500
VSTG DAD02 VC500
VSTG DAD02 VC500
TNTC ZOO25l SUYP
RETN TDF02 CSSFL
Cost Center/Project/Cost Type
These fields are user defined.Used by the department to
accumulate costs by their identifiers.• Cost Center--dept may want to track by
unit• Project--dept may want to track Work
Study• Cost Type--dept may want to track
contracts & grants and gifts
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Description
B&H PHOTO-VI FREGT
CELLULAR ONE3054F1
CS Sep99 Toll Calls
VERIZON WIRE882653
THE PULSE CO18867A
AQUA-FLOW SUP851640
Description
A statement that describes the entryField is 28 characters long
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
PO or
Ref No
003015
696640
240670
088004
003015
Purchase Order / Ref Number
For cash disbursements: • The purchase order or requisition
number, or • The check number.
Purchase Order / Ref Number
Refers to various purchase requisition numbers including: • SB (high value), • Low Value, and • Vendor Blanket Purchase Orders.
Purchase Order / Ref Number
Purchasing reference numbers are generated by systems such as: • POTS (Purchase Order Tracking
System), • APEX (Accounts Payable Express).
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Dept
Req No
00685M
Dept Requisition Number
On specific purchase orders (SB's): • Up to 6 alpha and/or numeric characters.• The number that the department assigns to a
requisition, whether manually or through REX (Requisition Express).
On vendor blanket or low value purchase orders: • The sub-purchase order number or "dash
number" is used to identify payments on each individual order.
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Trans
Date
050199
060199
070199
080199
091799
081399
Transaction Date
The date that the transaction was posted to the ledger.
Transaction Date
Except in the following cases, it is the last day of the month in which the item is entered in the ledger:• For check payments, Type Entry 42, it is
the date of the invoice, Travel Expense Voucher or Check Request (Form 5).
Transaction Date
Except in the following cases, it is the last day of the month in which the item is entered in the ledger:• For cash receipts it is the date the Cashier
records the deposit.• For Lien Releases resulting from payment it
is the date of the invoice, Travel Expense Voucher or Check Request (Form 5).
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Vcher
No
59102
64503
08640
57982
62993
61053
Voucher Number
For budgetary entries:• The reference is the journal entry number.
• Transfer of funds entry (ACCT Form 101 or UFIN 1520)
For financial entries: • The journal entry number or check number.
• UFIN 120
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Type-of-Entry Codes
Identifies the source document from which entries are posted to the ledger.
11 Annual operating budget Permanent budget12 Reappropriation of funds from previous year Closing worksheets13 Budget adjustment Budget journal14 Transfer of funds - intracampus TOF via Espresso15 Transfer of funds - intercampus Interloc Xfr of Funds31 Credit card receipts Journal voucher32 Cash deposit Receipt detail41 Vendor disbursement - ACH Direct deposit42 Vendor disbursement Check53 Financial journal UFIN 28854 Non-payroll expenditure adjustment TOE via Espresso60 Encumbrance cancellation Check/voucher61 Encumbrance Purchase order
Type-of-Entry Codes
Identifies the source document from which entries are posted to the ledger.
CODE TYPE OF ENTRY SOURCE DOCUMENT
00 Balance forward from previous month11 Annual operating budget Permanent budget12 Reappropriation of funds from previous year Closing worksheets13 Budget adjustment Budget journal14 Transfer of funds - intracampus UFIN 152015 Transfer of funds - intercampus UFIN 1520 I31 Credit card receipts Journal voucher32 Cash deposit Receipt detail41 Vendor disbursement - ACH Direct deposit42 Vendor disbursement Check53 Financial journal UFIN 28854 Non-payroll expenditure adjustment UFIN 12060 Encumbrance cancellation Check/voucher61 Encumbrance Purchase order
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Appropriation
(Reference)
BALANCE_FORWARD 1,800.00-
199909KEW220046
199908BKS190228
Appropriation (Budget)
An amount allocated for expenditure for a department, unit or activity to identify a limit on the amount that can be spent.
Appropriation (Reference)
For budgetary entries, the appropriation is the amount of the transaction.
For financial entries, it is the APEX reference assigned.• This number consists of the year, month,
initials of the A/P person or journal ID, the day of the month, and a sequence number.
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Expenditure
53.23
38.24
9.02
3.62
89.28
53.86
Expenditure (Expense)
The costs of goods delivered or services rendered which are recorded as charges to the accounts of an activity or department.• Telephone charges• Desktop computer• Office supplies
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Encumbrance (Lien)
A firm commitment or obligation placed against funds of a department, in the form of purchase orders or agreements, to cover a later expenditure required when goods are delivered or services rendered.
Established by Purchasing when the department places an order.
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 215,554.34- 713.57 8085 SYS PRINT LEVI, RAY & SHOUP, INC. 240660 LVS02 111501 05715 61 68,472.13 8085 SYS PRINT LEVI, RAY & SHOUP, INC. 240660 112001 31106 42 200111LLC290010 68,472.15 8085 SYS PRINT LEVI, RAY & LIEN-R 240660 112001 31106 60 200111LLC290010 68,482.13- Encumbrance Balance 0.00 ** 7125 LENVIK & MINOR FM2003 073101 01740 61 96,560.00 * 6200 TNTC ZOO25l SUYP LIU, XU-DONG 091799 37290 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL UCSB BOOKSTO186123 003015 00685M 081399 29095 42 199908BKS190228 53.86 Summary for Sub Account 3 Current Month 0.00 69,328.86 Cumulative 215,554.34- 70,042.43 96,560.00 Balance 77.3% committed 100,663.88- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Obj Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** (28 positions) Ref No Req No Date No (Reference)
8085 LEVI, RAY & SHOUP, 240660 LVS02 111501 05715 61 68,472.138085 LEVI, RAY & SHOUP, 240660 112001 31106 42 200111llC290010 68,472.138085 LEVI, RAY & LIEN-R 240660 112001 31106 60 200111llC290010 68,472.13- Encumbrance Balance 0.00 **
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
OD
* * Entries
This field is used for two situations:• To indicate an overdraft
• If there were an overdraft for the sub-account, an “OD” would be in this far right column.
• An overdraft is a circumstance where expenditures (true overdraft) and/or encumbrances exceed the amount of funds appropriated in a particular account-fund-sub.
* * Entries
This field is used for two situations:• To indicate the status of a lien
• One * means the end of the sequence on a particular purchase order
• Two ** means that the lien transactions have been completed on a particular purchase order
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
BALANCE_FORWARD 083199 00 1,800.00- 713.57
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23
CELLULAR ONE3054F1 696640 060199 64503 42 38.24
CS Sep99 toll Calls 070199 08640 53 9.02
VERIZON WIRE882653 240670 080199 57982 42 3.62
THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28
AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18-
For contracts and grants funds, cumulative means the amount accumulated from the beginning of the fund until the current month. In other words, the cumulative expense would be the total amount expended from inception-to-date.
Committed, in this example, is the cumulative expenditures divided by the appropriation (960.82 / 1,800.00 = 53.3%).
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86 Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
07/01/1998 to 06/30/2001 @ 46.0% base J
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86 Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Object Code Summary for Sub Account 3 Overhead Current Month Cumulative Obj Description Rate Overhead Overhead ---- ------------------------------ -------- ----------------- -------------- 3000 FREIGHT 46.0 24.49 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 17.59 22.38 4125 TOLL CALLS 46.0 4.15 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 1.67 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 41.07 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 24.78 339.94 Expenditure Total 113.75 441.99
Overhead (Indirect Costs)
A surcharge assessed to the direct costs incurred on contracts and grants.
To reimburse the University for related costs of: • General Administration• Libraries• Physical Plant operations
Also known as “IDC,” for indirect costs.
Overhead (Indirect Costs)
Office of Research determines the rate for each award, based on campus negotiations with the federal government.
Extramural Fund Accounting sets up the base code and rate when an account-fund is established.
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ----------------- ---------------- ------------------ ------------------ 7250 FOOD-BUSINESS MEET/CONFERENCES 46.0 184.31 84.78 7275 INSURANCE 45.5 64.00 29.12 7280 SERVICES - DEPARTMENT RECHARGE 45.5 45,224.11 20,576.97 7280 SERVICES - DEPARTMENT RECHARGE 46.0 4,040.84 1,858.78 204,516.31 94,077.54 Expenditure Total 4,084.84 T 1,858.78 T 249,740.42 T 114,654.51 T ====================================================================================================================================
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ----------------- ---------------- --------------- ------------- 7250 FOOD-BUSINESS MEET/CONFERENCES 46.0 184.31 84.78 7275 INSURANCE 45.5 64.00 29.12 7280 SERVICES - DEPARTMENT RECHARGE 45.5 45,224.11 20,576.97 7280 SERVICES - DEPARTMENT RECHARGE 46.0 4,040.84 1,858.78 204,516.31 94,077.54 Object Total 4,084.84 1,858.78 249,740.42 T 114,654.51 T
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86 Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- 07/01/1998 to 06/30/2001 @ 46.0% base J
Object Code Summary for Sub Account 3 Overhead Current Month Current Month Cumulative Cumulative Obj Description Rate Expenditure Overhead Expenditure Overhead ---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------ 3000 FREIGHT 46.0 53.23 24.49 67.53 31.07 4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38 4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86 4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67 6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07 8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94 Expenditure Total 247.25 113.75 960.82 441.99 ====================================================================================================================================
Object Code Summary for Sub Account 3 Current Month Cumulative Obj Description Expenditure Expenditure ---- ------------------------------ ------------------ ---------------- 3000 FREIGHT 53.28 67.53 4100 TELEPHONE,TELEGRAPH,TELETYPE 38.24 48.67 4125 TOLL CALLS 9.02 12.73 4150 CELLULAR TELEPHONE CHARGES 3.62 3.62 6050 REPRODUCTION AND PHOTOCOPY 89.28 89.28 8000 SUPPLIES & MATERIALS - OTHER 53.86 738.99 Expenditure Total 247.25 960.82
Ledger Summaries
Summary by Sub AccountSummary by Object Code
GLMAJ127 September GL060 Departmental Report of Appropriations and Expenditures as of: 09/30/1999 PAGE 5 GLMAP126 11/04/99 15:26 Account Title : FOSSIL STUDIES PI(S): S PEREZ Loc/Account/Fund : 8-442570-59111 Fund Title : USGS/G01-2098X/PEREZ/6/03 J P MCGOVERN Start Date : 07/01/1998 Agency : U S GEOLOGICAL SURVEY End Date : 06/30/2003 Award Number : G01-2098X Closed : NO FDP : NO------------------------------------------------------------------------------------------------------------------------------------
Summary by Sub Account
IDC Sub Account Title SUB Appropriation Expenditure Encumbrance Balance OD Committed Rate ------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------ GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% J46.0% EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% J46.0%
Sub-total of Wages & Benefits 39,235.00- 25,117.83 0.00 14,117.17- 64.0%
SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% J46.0% EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 4,037.33 163.67- 96.1% 0.0% DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% J46.0% FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%
Sub-total of Direct Costs 54,236.00- 29,378.33 4,037.33 20,820.34- 61.6%
OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%
Total of all Sub Accounts 77,252.00- 42,892.37 4,037.33 30,322.30- 60.7%
- Summary by Object Code
Current Month Year-to-Date Cumulative Obj Description Expenditure Expenditure Expenditure ---- ------------------------------ ------------------ ------------------ ------------------ 1000 WAGES - ACADEMIC 11,733.32 22,977.76 2900 TRAVEL - OUT OF STATE 799.68 799.68 799.68 2902 TRAVEL - FOREIGN 2,500.00 2,500.00 2,500.00 3800 OVERHEAD 1,631.60 7,540.58 13,514.04 4125 TOLL CALLS 104.11 104.11 132.55 6200 BOOKS & LIBRARY MATERIALS 89.28 89.28 89.28 8000 SUPPLIES & MATERIALS - OTHER 53.86 53.86 738.99 8300 SOCIAL SECURITY REGENTS CONTR 727.47 1,424.63 8310 MEDICARE 170.13 333.18 8500 WORKER COMPENSATION INSURANCE 154.88 262.82 8520 UNEMPLOYMENT INSURANCE 11.74 25.24 8530 EMPLOYEE SUPPORT PROGRAM 48.10 94.20 Expenditure Total 5,178.53 23,933.15 42,892.37
Page 5 8-442570-59111 MAIL TO: FOSSIL STUDIES FOSS
Summary by Sub Account
IDC Sub Account Title SUB Appropriation Expenditure Encumbrance Balance OD Committed Rate ------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------ GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% J46.0% EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% J46.0%
Sub-total of Wages & Benefits 39,235.00- 25,117.83 0.00 14,117.17- 64.0%
SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% J46.0% EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 4,037.33 163.67- 96.1% 0.0% DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% J46.0% FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%
Sub-total of Direct Costs 54,236.00- 29,378.33 4,037.33 20,820.34- 61.6%
OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%
Total of all Sub Accounts 77,252.00- 42,892.37 4,037.33 30,322.30- 60.7%
Sub Account Title SUB ------------------------------ --- GENERAL ASSISTANCE 2 EMPLOYEE BENEFITS 6
Sub-total of Wages & Benefits
SUPPLIES AND EXPENSE 3 EQUIPMENT AND FACILITIES 4 DOMESTIC TRAVEL 5 FOREIGN TRAVEL 7
Sub-total of Direct Costs
OVERHEAD Y
Total of all Sub Accounts
Summary by Sub Account
IDC Sub Account Title SUB Appropriation Expenditure Encumbrance Balance OD Committed Rate ------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------ GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% J46.0% EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% J46.0%
Sub-total of Wages & Benefits 39,235.00- 25,117.83 0.00 14,117.17- 64.0%
SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% J46.0% EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 4,037.33 163.67- 96.1% 0.0% DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% J46.0% FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%
Sub-total of Direct Costs 54,236.00- 29,378.33 4,037.33 20,820.34- 61.6%
OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%
Total of all Sub Accounts 77,252.00- 42,892.37 4,037.33 30,322.30- 60.7%
Sub Account Title SUB Appropriation ------------------------------ --- ------------------ GENERAL ASSISTANCE 2 36,028.00- EMPLOYEE BENEFITS 6 3,207.00-
Sub-total of Wages & Benefits 39,235.00-
SUPPLIES AND EXPENSE 3 1,800.00- EQUIPMENT AND FACILITIES 4 4,201.00- DOMESTIC TRAVEL 5 3,000.00- FOREIGN TRAVEL 7 6,000.00-
Sub-total of Direct Costs 54,236.00-
OVERHEAD Y 23,016.00-
Total of all Sub Accounts 77,252.00-
Summary by Sub Account
IDC Sub Account Title SUB Appropriation Expenditure Encumbrance Balance OD Committed Rate ------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------ GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% J46.0% EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% J46.0%
Sub-total of Wages & Benefits 39,235.00- 25,117.83 0.00 14,117.17- 64.0%
SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% J46.0% EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 4,037.33 163.67- 96.1% 0.0% DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% J46.0% FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%
Sub-total of Direct Costs 54,236.00- 29,378.33 4,037.33 20,820.34- 61.6%
OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%
Total of all Sub Accounts 77,252.00- 42,892.37 4,037.33 30,322.30- 60.7%
Sub Account Title SUB Appropriation Expenditure ------------------------------ --- ------------------ ------------------ GENERAL ASSISTANCE 2 36,028.00- 22,977.76 EMPLOYEE BENEFITS 6 3,207.00- 2,140.07
Sub-total of Wages & Benefits 39,235.00- 25,117.83
SUPPLIES AND EXPENSE 3 1,800.00- 960.82 EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 DOMESTIC TRAVEL 5 3,000.00- 799.68 FOREIGN TRAVEL 7 6,000.00- 2,500.00
Sub-total of Direct Costs 54,236.00- 29,378.33
OVERHEAD Y 23,016.00- 13,514.04
Total of all Sub Accounts 77,252.00- 42,892.37
Summary by Sub Account
IDC Sub Account Title SUB Appropriation Expenditure Encumbrance Balance OD Committed Rate ------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------ GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% J46.0% EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% J46.0%
Sub-total of Wages & Benefits 39,235.00- 25,117.83 0.00 14,117.17- 64.0%
SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% J46.0% EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 4,037.33 163.67- 96.1% 0.0% DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% J46.0% FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%
Sub-total of Direct Costs 54,236.00- 29,378.33 4,037.33 20,820.34- 61.6%
OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%
Total of all Sub Accounts 77,252.00- 42,892.37 4,037.33 30,322.30- 60.7%
Sub Account Title SUB Encumbrance Balance ------------------------------ --- ------------------ ------------------ GENERAL ASSISTANCE 2 0.00 13,050.24- EMPLOYEE BENEFITS 6 0.00 1,066.93-
Sub-total of Wages & Benefits 0.00 14,117.17-
SUPPLIES AND EXPENSE 3 0.00 839.18- EQUIPMENT AND FACILITIES 4 4,037.33 163.67- DOMESTIC TRAVEL 5 0.00 2,200.32- FOREIGN TRAVEL 7 0.00 3,500.00-
Sub-total of Direct Costs 4,037.33 20,820.34-
OVERHEAD Y 0.00 9,501.96-
Total of all Sub Accounts 4,037.33 30,322.30-
Summary by Sub Account
IDC Sub Account Title SUB Appropriation Expenditure Encumbrance Balance OD Committed Rate ------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------ GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% J46.0% EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% J46.0%
Sub-total of Wages & Benefits 39,235.00- 25,117.83 0.00 14,117.17- 64.0%
SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% J46.0% EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 4,037.33 163.67- 96.1% 0.0% DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% J46.0% FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%
Sub-total of Direct Costs 54,236.00- 29,378.33 4,037.33 20,820.34- 61.6%
OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%
Total of all Sub Accounts 77,252.00- 42,892.37 4,037.33 30,322.30- 60.7%
Sub Account Title SUB Encumbrance Balance ------------------------------ --- ------------------ ------------------ GENERAL ASSISTANCE 2 0.00 13,050.24- EMPLOYEE BENEFITS 6 0.00 1,066.93-
Sub-total of Wages & Benefits 0.00 14,117.17-
SUPPLIES AND EXPENSE 3 0.00 839.18- EQUIPMENT AND FACILITIES 4 4,037.33 163.67- DOMESTIC TRAVEL 5 0.00 2,200.32- FOREIGN TRAVEL 7 0.00 3,500.00-
Sub-total of Direct Costs 4,037.33 20,820.34-
OVERHEAD Y 0.00 9,501.96-
Total of all Sub Accounts 4,037.33 30,322.30-
000
Balance
Appropriation
less Expenditures
less Encumbrances
= Balance
Summary by Sub Account
IDC Sub Account Title SUB Appropriation Expenditure Encumbrance Balance OD Committed Rate ------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------ GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% J46.0% EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% J46.0%
Sub-total of Wages & Benefits 39,235.00- 25,117.83 0.00 14,117.17- 64.0%
SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% J46.0% EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 4,037.33 163.67- 96.1% 0.0% DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% J46.0% FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%
Sub-total of Direct Costs 54,236.00- 29,378.33 4,037.33 20,820.34- 61.6%
OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%
Total of all Sub Accounts 77,252.00- 42,892.37 4,037.33 30,322.30- 60.7%
IDC Sub Account Title SUB OD Committed Rate ------------------------------ --- -- --------- ------ GENERAL ASSISTANCE 2 63.7% J46.0% EMPLOYEE BENEFITS 6 66.7% J46.0%
Sub-total of Wages & Benefits 64.0%
SUPPLIES AND EXPENSE 3 53.3% J46.0% EQUIPMENT AND FACILITIES 4 96.1% 0.0% DOMESTIC TRAVEL 5 26.6% J46.0% FOREIGN TRAVEL 7 41.6% J46.0%
Sub-total of Direct Costs 61.6%
OVERHEAD Y 58.7%
Total of all Sub Accounts 60.7%
OD 115.4%
111.4%
88.5%
95.9%
90.7%
Summary by Sub Account
IDC Sub Account Title SUB Appropriation Expenditure Encumbrance Balance OD Committed Rate ------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------ GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% J46.0% EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% J46.0%
Sub-total of Wages & Benefits 39,235.00- 25,117.83 0.00 14,117.17- 64.0%
SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% J46.0% EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 4,037.33 163.67- 96.1% 0.0% DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% J46.0% FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%
Sub-total of Direct Costs 54,236.00- 29,378.33 4,037.33 20,820.34- 61.6%
OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%
Total of all Sub Accounts 77,252.00- 42,892.37 4,037.33 30,322.30- 60.7%
IDC Sub Account Title SUB OD Committed Rate ------------------------------ --- -- --------- ------ GENERAL ASSISTANCE 2 63.7% J46.0% EMPLOYEE BENEFITS 6 66.7% J46.0%
Sub-total of Wages & Benefits 64.0%
SUPPLIES AND EXPENSE 3 53.3% J46.0% EQUIPMENT AND FACILITIES 4 96.1% 0.0% DOMESTIC TRAVEL 5 26.6% J46.0% FOREIGN TRAVEL 7 41.6% J46.0%
Sub-total of Direct Costs 61.6%
OVERHEAD Y 58.7%
Total of all Sub Accounts 60.7%
Expenditure + Encumbrance
Appropriation% Committed =
Summary by Sub Account
IDC Sub Account Title SUB Appropriation Expenditure Encumbrance Balance OD Committed Rate ------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------ GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% J46.0% EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% J46.0%
Sub-total of Wages & Benefits 39,235.00- 25,117.83 0.00 14,117.17- 64.0%
SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% J46.0% EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 4,037.33 163.67- 96.1% 0.0% DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% J46.0% FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%
Sub-total of Direct Costs 54,236.00- 29,378.33 4,037.33 20,820.34- 61.6%
OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%
Total of all Sub Accounts 77,252.00- 42,892.37 4,037.33 30,322.30- 60.7%
IDC Sub Account Title SUB OD Committed Rate ------------------------------ --- -- --------- ------ GENERAL ASSISTANCE 2 63.7% J46.0% EMPLOYEE BENEFITS 6 66.7% J46.0%
Sub-total of Wages & Benefits 64.0%
SUPPLIES AND EXPENSE 3 53.3% J46.0% EQUIPMENT AND FACILITIES 4 96.1% 0.0% DOMESTIC TRAVEL 5 26.6% J46.0% FOREIGN TRAVEL 7 41.6% J46.0%
Sub-total of Direct Costs 61.6%
OVERHEAD Y 58.7%
Total of all Sub Accounts 60.7%
Page 5 8-442570-59111 MAIL TO: FOSSIL STUDIES FOSS
Summary by Sub Account
IDC Sub Account Title SUB Appropriation Expenditure Encumbrance Balance OD Committed Rate ------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------ GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% J46.0% EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% J46.0%
Sub-total of Wages & Benefits 39,235.00- 25,117.83 0.00 14,117.17- 64.0%
SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% J46.0% EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 4,037.33 163.67- 96.1% 0.0% DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% J46.0% FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%
Sub-total of Direct Costs 54,236.00- 29,378.33 4,037.33 20,820.34- 61.6%
OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%
Total of all Sub Accounts 77,252.00- 42,892.37 4,037.33 30,322.30- 60.7%
- Summary by Object Code
Current Month Year-to-Date Cumulative Obj Description Expenditure Expenditure Expenditure ---- ------------------------------ ------------------ ------------------ ------------------ 1000 WAGES - ACADEMIC 11,733.32 22,977.76 2900 TRAVEL - OUT OF STATE 799.68 799.68 799.68 2902 TRAVEL - FOREIGN 2,500.00 2,500.00 2,500.00 3800 OVERHEAD 1,631.60 7,540.58 13,514.04 4125 TOLL CALLS 104.11 104.11 132.55 6200 BOOKS & LIBRARY MATERIALS 89.28 89.28 89.28 8000 SUPPLIES & MATERIALS - OTHER 53.86 53.86 738.99 8300 SOCIAL SECURITY REGENTS CONTR 727.47 1,424.63 8310 MEDICARE 170.13 333.18 8500 WORKER COMPENSATION INSURANCE 154.88 262.82 8520 UNEMPLOYMENT INSURANCE 11.74 25.24 8530 EMPLOYEE SUPPORT PROGRAM 48.10 94.20 Expenditure Total 5,178.53 23,933.15 42,892.37
GLMAJ127 September GL060 Departmental Report of Appropriations and Expenditures as of: 09/30/1999 PAGE 5 GLMAP126 11/04/99 15:26 Account Title : FOSSIL STUDIES PI(S): S PEREZ Loc/Account/Fund : 8-442570-59111 Fund Title : USGS/G01-2098X/PEREZ/6/03 J P MCGOVERN Start Date : 07/01/1998 Agency : U S GEOLOGICAL SURVEY End Date : 06/30/2003 Award Number : G01-2098X Closed : NO FDP : NO ------------------------------------------------------------------------------------------------------------------------------------
- Summary by Object Code
Current Month Year-to-Date Cumulative Obj Description Expenditure Expenditure Expenditure ---- ------------------------------ ------------------ ------------------ ------------------ 1000 WAGES - ACADEMIC 11,733.32 22,977.76 2900 TRAVEL - OUT OF STATE 799.68 799.68 799.68 2902 TRAVEL - FOREIGN 2,500.00 2,500.00 2,500.00 3800 OVERHEAD 1,631.60 7,540.58 13,514.04 4125 TOLL CALLS 104.11 104.11 132.55 6200 BOOKS & LIBRARY MATERIALS 89.28 89.28 89.28 8000 SUPPLIES & MATERIALS - OTHER 53.86 53.86 738.99 8300 SOCIAL SECURITY REGENTS CONTR 727.47 1,424.63 8310 MEDICARE 170.13 333.18 8500 WORKER COMPENSATION INSURANCE 154.88 262.82 8520 UNEMPLOYMENT INSURANCE 11.74 25.24 8530 EMPLOYEE SUPPORT PROGRAM 48.10 94.20 Expenditure Total 5,178.53 23,933.15 42,892.37
Current Month Year-to-Date Cumulative Obj Description Expenditure Expenditure Expenditure ---- ------------------------------ ------------------ ------------------ ------------------ 1000 WAGES - ACADEMIC 11,733.32 22,977.76 2900 TRAVEL - OUT OF STATE 799.68 799.68 799.68 2902 TRAVEL - FOREIGN 2,500.00 2,500.00 2,500.00 3800 OVERHEAD 1,631.60 7,540.58 13,514.04 4125 TOLL CALLS 104.11 104.11 132.55 6200 BOOKS & LIBRARY MATERIALS 89.28 89.28 89.28 8000 SUPPLIES & MATERIALS - OTHER 53.86 53.86 738.99 8300 SOCIAL SECURITY REGENTS CONTR 727.47 1,424.63 8310 MEDICARE 170.13 333.18 8500 WORKER COMPENSATION INSURANCE 154.88 262.82 8520 UNEMPLOYMENT INSURANCE 11.74 25.24 8530 EMPLOYEE SUPPORT PROGRAM 48.10 94.20 Expenditure Total 5,178.53 23,933.15 42,892.37
Two types of General Ledger formats
Contracts and grantsFunds that lapse at fiscal year-end
• Lapse--the return of unspent funds to the source of the funding
Depending on fund source
Sub Account Listing
0 = Salaries--Academic1 = Salaries--Staff2 = General Assistance3 = Supplies & Expense4 = Equipmt & Facilities5 = Special Items
6 = Employee Benefits
7 = Special Items8 =
Unallocated(frozen)Y = Overhead9 = Recharges to
Other Departments
GLMAJ127 September GL060 Departmental Report of Appropriations and Expenditures as of: 09/30/1999 PAGE 2 GLMAP126 11/04/99 15:26 Account Title : FORENSIC SCIENCES PI(S): Loc/Account/Fund : 8-402557-19900 Fund Title : GENERAL FUNDS Start Date : 07/01/1998 Agency : End Date : 12/31/9999 Award Number : Closed : FDP :
The Header
Loc/Account/Fund : 8-402557-19900 Start Date : 07/01/1998 End Date : 12/31/9999 Closed :
Loc/Account/Fund : 8-402557-19900 Start Date : 07/01/1998 End Date : 12/31/9999 Closed :
Lapsing funds have a start date, but do not have an end date.
Loc/Account/Fund : 8-402557-19900 Start Date : 07/01/1998 End Date : 12/31/9999 Closed :
Lapsing account-funds don’t close unless the department specifically requests it.
Endowment Income and Private Gift funds show YES or NO; others do not.
YESNO
Account Title : FORENSIC SCIENCES Fund Title : GENERAL FUNDS Agency : Award Number : FDP :
The account title includes the name of the responsible department.
Account Title : FORENSIC SCIENCES Fund Title : GENERAL FUNDS Agency : Award Number : FDP :
The fund title is General Funds, or some other appropriate fund name.
Account Title : FORENSIC SCIENCES Fund Title : GENERAL FUNDS Agency : Award Number : FDP :
For lapsing funds, the agency name, number and FDP designation are blank.
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86 Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18-
Object Code Summary for Sub Account 3 Current Month Year-to-Date Obj Description Expenditure Expenditure ---- ------------------------------ ------------------ ------------------ 3000 FREIGHT 53.23 67.53 4100 TELEPHONE,TELEGRAPH,TELETYPE 38.24 48.67 4125 TOLL CALLS 9.02 12.73 4150 CELLULAR TELEPHONE CHARGES 3.62 3.62 6050 REPRODUCTION AND PHOTOCOPY 89.28 89.28 8000 SUPPLIES & MATERIALS - OTHER 53.86 738.99 Expenditure Total 247.25 960.82 ==================================================================================================================================== Sub Account 4 - EQUIPMENT AND FACILITIES
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 4,201.00- 9900 DELL MARKETING CORP 656000 877M 082099 02720 61 4,037.33 *
Summary for Sub Account 4 Current Month 0.00 0.00 Cumulative 4,201.00- 0.00 4,037.33 Balance 96.1% committed 163.67-
Object Code Summary for Sub Account 4 Current Month Year-to-Date Obj Description Expenditure Expenditure ---- ------------------------------ ------------------ ------------------ ====================================================================================================================================
GLMAJ127 September GL060 Departmental Report of Appropriations and Expenditures as of: 09/30/1999 PAGE 2 GLMAP126 11/04/99 15:26 Account Title : FORENSIC SCIENCES PI(S): Loc/Account/Fund : 8-402557-19900 Fund Title : GENERAL FUNDS Start Date : 07/01/1998 Agency : End Date : 12/31/9999 Award Number : Closed : FDP : ------------------------------------------------------------------------------------------------------------------------------------
PI(S): NONE LISTED
Page 2 8-402557-19900 MAIL TO: FORENSIC SCIENCES FORE
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86 Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18-
For funds that lapse every year on June 30th, there is no cumulative, as such. The figures accumulate year-to-date through June 30th of each year, then either expire or are carried forward.
Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18-
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86 Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18- This area is blank
Object Code Summary for Sub Account 3 Current Month Year-to-Date Obj Description Expenditure Expenditure ---- ------------------------------ ------------------ ------------------ 3000 FREIGHT 53.23 67.53 4100 TELEPHONE,TELEGRAPH,TELETYPE 38.24 48.67 4125 TOLL CALLS 9.02 12.73 4150 CELLULAR TELEPHONE CHARGES 3.62 3.62 6050 REPRODUCTION AND PHOTOCOPY 89.28 89.28 8000 SUPPLIES & MATERIALS - OTHER 53.86 738.99 Expenditure Total 247.25 960.82 ====================================================================================================================================
This area is blank
Sub Account 3 - SUPPLIES AND EXPENSE
Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance ** Ctr Type (28 positions) Ref No Req No Date No (Reference) ---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- -- BALANCE_FORWARD 083199 00 1,800.00- 713.57 3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23 4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24 4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02 4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62 6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28 8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86 Summary for Sub Account 3 Current Month 0.00 247.25 Cumulative 1,800.00- 960.82 0.00 Balance 53.3% committed 839.18-
Object Code Summary for Sub Account 3 Current Month Year-to-Date Obj Description Expenditure Expenditure ---- ------------------------------ ------------------ ------------------ 3000 FREIGHT 53.23 67.53 4100 TELEPHONE,TELEGRAPH,TELETYPE 38.24 48.67 4125 TOLL CALLS 9.02 12.73 4150 CELLULAR TELEPHONE CHARGES 3.62 3.62 6050 REPRODUCTION AND PHOTOCOPY 89.28 89.28 8000 SUPPLIES & MATERIALS - OTHER 53.86 738.99 Expenditure Total 247.25 960.82 ====================================================================================================================================
Object Code Summary for Sub Account 3 Current Month Year-to-Date Obj Description Expenditure Expenditure ---- ------------------------------ ------------------ ---------------- 3000 FREIGHT 53.28 67.53 4100 TELEPHONE,TELEGRAPH,TELETYPE 38.24 48.67 4125 TOLL CALLS 9.02 12.73 4150 CELLULAR TELEPHONE CHARGES 3.62 3.62 6050 REPRODUCTION AND PHOTOCOPY 89.28 89.28 8000 SUPPLIES & MATERIALS - OTHER 53.86 738.99 Expenditure Total 247.25 960.82
- Summary by Object Code
Current Month Year-to-Date Cumulative Obj Description Expenditure Expenditure Expenditure ---- ------------------------------ ------------------ ------------------ ------------------ 1000 WAGES - ACADEMIC 11,733.32 22,977.76 2900 TRAVEL - OUT OF STATE 799.68 799.68 799.68 2902 TRAVEL - FOREIGN 2,500.00 2,500.00 2,500.00 3800 OVERHEAD 1,631.60 7,540.58 13,514.04 4125 TOLL CALLS 104.11 104.11 132.55 6200 BOOKS & LIBRARY MATERIALS 89.28 89.28 89.28 8000 SUPPLIES & MATERIALS - OTHER 53.86 53.86 738.99 8300 SOCIAL SECURITY REGENTS CONTR 727.47 1,424.63 8310 MEDICARE 170.13 333.18 8500 WORKER COMPENSATION INSURANCE 154.88 262.82 8520 UNEMPLOYMENT INSURANCE 11.74 25.24 8530 EMPLOYEE SUPPORT PROGRAM 48.10 94.20 Expenditure Total 5,178.53 23,933.15 42,892.37
Year-to-Date Expenditure ------------------ 22,977.76 799.68 2,500.00 13,514.04 132.55 89.28 738.99 1,424.63 333.18 262.82 25.24 94.20 42,892.37
Summary by Sub Account
IDC Sub Account Title SUB Appropriation Expenditure Encumbrance Balance OD Committed Rate ------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------ GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% D 0.0% EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% D 0.0%
Sub-total of Wages & Benefits 39,235.00- 25,117.83 0.00 14,117.17- 64.0%
SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% D 0.0% EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 4,037.33 163.67- 96.1% 0.0% DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% D 0.0% FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% D 0.0%
Sub-total of Direct Costs 54,236.00- 29,378.33 4,037.33 20,820.34- 61.6%
OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%
Total of all Sub Accounts 77,252.00- 42,892.37 4,037.33 30,322.30- 60.7%
- Summary by Object Code
Current Month Year-to-Date Obj Description Expenditure Expenditure ---- ------------------------------ ------------------ ------------------ 1000 WAGES - ACADEMIC 22,977.76 2900 TRAVEL - OUT OF STATE 799.68 799.68 2902 TRAVEL - FOREIGN 2,500.00 2,500.00 3800 OVERHEAD 1,631.60 13,514.04 4125 TOLL CALLS 104.11 132.55 6200 BOOKS & LIBRARY MATERIALS 89.28 89.28 8000 SUPPLIES & MATERIALS - OTHER 53.86 738.99 8300 SOCIAL SECURITY REGENTS CONTR 1,424.63 8310 MEDICARE 333.18 8500 WORKER COMPENSATION INSURANCE 262.82 8520 UNEMPLOYMENT INSURANCE 25.24 8530 EMPLOYEE SUPPORT PROGRAM 94.20 Expenditure Total 5,178.53 42,892.37
GLMAJ127 September GL060 Departmental Report of Appropriations and Expenditures as of: 09/30/1999 PAGE 5 GLMAP126 11/04/99 15:26 Account Title : FORENSIC SCIENCES PI(S): Loc/Account/Fund : 8-402557-19900 Fund Title : GENERAL FUNDS Start Date : 07/01/1998 Agency : End Date : 12/31/9999 Award Number : Closed : FDP :
Page 5 8-402557-19900 MAIL TO: FORENSIC SCIENCES FORE
Current Month Year-to-Date Obj Description Expenditure Expenditure ---- ------------------------------ ------------------ ------------------ 1000 WAGES - ACADEMIC 22,977.76 2900 TRAVEL - OUT OF STATE 799.68 799.68 2902 TRAVEL - FOREIGN 2,500.00 2,500.00 3800 OVERHEAD 1,631.60 13,514.04 4125 TOLL CALLS 104.11 132.55 6200 BOOKS & LIBRARY MATERIALS 89.28 89.28 8000 SUPPLIES & MATERIALS - OTHER 53.86 738.99 8300 SOCIAL SECURITY REGENTS CONTR 1,424.63 8310 MEDICARE 333.18 8500 WORKER COMPENSATION INSURANCE 262.82 8520 UNEMPLOYMENT INSURANCE 25.24 8530 EMPLOYEE SUPPORT PROGRAM 94.20 Expenditure Total 5,178.53 42,892.37
Fiscal Close
Questions regarding year-end fiscal close?
Contact Butch Phillips• 893-2998• Butch.Phillips@bfs.ucsb.edu
Questions?
Russell Remington• Email: Russell.Remington@bfs.ucsb.edu• Phone: 893-2372
Web sites for information• http://policy.ucop.edu/manuals/accounting-
manual.html• http://www.bfs.ucsb.edu
Recommended