Rami M. Ayoubi and MhD Maher AlKhatib National Erasmus+ Office (NEO) Syria National Information Day,...

Rami M. Ayoubi and MhD Maher AlKhatibNational Erasmus+ Office (NEO) Syria

National Information Day ,Damascus University

10th Nov 2014

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Parts of the project proposal (the old E form)

“TEMPUS Proposal Application e-Form” Part A. Identification of the Applicant and other organizations participating in the project.Part B. Organization and activities Part C. Description of the projectPart D. Operational CapacityPart E. Project implementation/Award criteriaPart F. Work plan in work packagesPart G. Attachments:1. Declaration of Honor. JPEG document (jpeg, jpg) or PDF document(pdf).2. Work plan and Budget. Excel document only (xls, xlsx). 3. Logical Framework Matrix. Word document (doc, docx) or PDF document(pdf)(

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Tables related to Work plan and Budget

Table 1. Work PlanTable 2. Summary FundingTable 3. Staff CostsTable 4. Travel of Costs & Costs of StayTable 5. Equipment CostsTable 6. Printing & PublishingTable 7. Other CostsTable 8. Summary of Co- Financing RequirementsTable 9. Budget Breakdown by Work PackageTable 10. Budget Breakdown by Partner InstitutionTable 11. Country Codes (to complete the mobility tables)Table 12. Staff Costs- Max. Eligible Daily RatesTable 13. Costs of Stay- Max. Rates per person excluding Travel Costs for

Staff

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Logical Framework Matrix – LFMWider Objective:Indicators of

progress:How indicators will be measured:

Specific Project Objective/s:

Indicators of progress:

How indicators will be measured:

Assumptions & risks:

Outputs (tangible) and Outcomes (intangible):

Indicators of progress:

How indicators will be measured:

Assumptions & risks:

Activities:Inputs:Assumptions, risks and pre-conditions:

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Part A: Identification of the Applicant and other organizations participating in the project.

• A.1 Organization• A.2 Person responsible for the management

of the application (contact person)• A.3 Person authorized to represent the

organization in legally binding agreements (legal representative)

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A.1 Organisation

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A.2 Person responsible for the management of the application (contact person)

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A.3 Person authorized to represent the organization in legally binding agreements (legal representative)

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Part B. Organization and activities• B.1 Structure • Status * : Public• Type of organisation * : University or higher education institution (tertiary level)

• B.2 Aims and activities of the organisation• Please provide a short presentation of your organisation (key activities, affiliations

etc.) relating to the domain covered by the project. (Max. 1000 characters)• Please describe the role of the organization in project (Max. 1000 characters)

• B.3 Other EU grants• Please list the projects for which the organisation, or the department responsible

for the management of this application, has received financial support from the Tempus Programe during the last three years.

• Please list other grant applications submitted by your organisation, or the department responsible, for this project proposal. For each grant application, please mention the EU Programme concerned and the amount requested.

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List of Partner Organisations

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Part C. Description of the project• C.1 Timing of the project• C.2 Specific objectives of the project• C.3 Tempus programme objectives, themes and priorities

addressed by this application• C.4 Partner countries involved in the project • C.5 Summary Of The Project• C.6 Summary Of Work Packages• C.7 List Of Deliverables – Outcomes• C.8 Budget Summary• C.9 Project History

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Part C. Description of the project

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Part C. Description of the project

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Part C. Description of the project

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Part D. Operational Capacity

• D.1 Skills and expertise of key staff involved in the project

(Please complete this section for each organization involved in the consortium including the Applicant Organization)

• D.2 Specific tasks that will be sub-contracted to bodies outside the formal project consortium

Please detail where relevant. (Max. 1000 Characters)

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Part D. Operational Capacity• D.1 Skills and expertise of key staff involved in

the project (Please complete this section for each organization involved

in the consortium including the Applicant Organization)

• D.2 Specific tasks that will be sub-contracted to bodies outside the formal project consortium

Please detail where relevant. (Max. 1000 Characters)

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PART E. Project implementation/Award criteria

• Narrative description of the project. Please describe the project in detail, clearly linking to the problems identified and ensuring consistency with the award criteria defined in the call for proposals.

• E.1 The project rationale• E.2 Quality of the partnership• E.3 The project's content and methodology• E.4 Dissemination and sustainability• E.5 Budget and cost effectiveness

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PART E. Project implementation/Award criteria• E.1 The project rationale

• Please outline the motivation behind your project, clearly identifying the specific problem/s which it intends to solve.

• Explain how the project proposal fits within the development strategies of the Partner Countries involved and why this/these problem/s were selected instead of others. In particular, explain how the area of intervention has been explored to guarantee that the project is offering something new compared to the existing situation. Where applicable, any synergy with other EU initiatives should be highlighted. Define the wider and specific objectives that will be addressed as well as target group(s)/target sector(s) that will benefit from your project. (Max. 6000 characters)

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PART E. Project implementation/Award criteria E.2 Quality of the partnership

• Explain why the selected partners are best suited to participate in the project. Please describe the skills, relevant expertise and competences within the consortium directly relating them to the planned project activities and how they complement each other for the project's purpose. If applicable, make clear reference to any partner that has not benefited under Tempus IV or had a limited participation in the Tempus programme during previous calls for proposals.

• Explain how the tasks are distributed amongst the partners and how project "ownership" is ensured.

• Describe how the networking and communication amongst partners is envisaged during the project's lifetime. (Max.

• 6000 characters)

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PART E. Project implementation/Award criteriaE.3 The project's content and methodology

Having identified the problems and needs under point E.1, please describe the project as a whole, addressing as appropriate the following points:

• academic / training content• pedagogical approach• involvement of academics, students and stakeholders at large• activities leading to the expected outcomes, being consistent with the wider

and specific objectives• quality assurance processes

The description must indicate the working methodologies and processes to be used with a clear monitoring and management plan including measures for conflict resolution.

Make sure that the information in this section is consistent with the project Logical Framework Matrix. (Max. 12000

characters)

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PART E. Project implementation/Award criteriaE.4 Dissemination and sustainability

Explain how the planned dissemination and exploitation activities will ensure optimal use of the results during and

beyond the lifetime of the project. Make clear the potential in the project for tangible impact and multiplier effects.

Please list the outcomes that you consider sustainable and describe the strategy to ensure their long lasting use beyond

the project's life (financially, institutionally and at policy level). (Max. 4000 characters)

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PART E. Project implementation/Award criteria

E.5 Budget and cost effectiveness

Describe the strategy adopted to ensure that the proposed results and objectives will be achieved in the most economical way.

Explain the principles of budget allocation amongst partners. Indicate the arrangements adopted for financial management. (Max. 2000 Characters)

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Part F. Work plan in work packages

• F. 1 Identification• F.2 Deliverables – outputs / outcomes• F.3 Consortium partners involved Lead

partner• F.4 Resources required to complete work package

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Part F. Work plan in work packagesF. 1 Identification

• Work package Number * : • Work package type * :• Work package title * :• Start (month number) * : • End (month number) * : • Duration (in months) • Related assumptions and risks (Max. 400

characters) * :• Description of workpackage (Max. 2000

characters) * :

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Part F. Work plan in work packages F.2 Deliverables – outputs / outcomes

• Deliverable No: Title * :• Type or nature of deliverable * :• Delivery Date (dd/mm/yyyy) * :• Target Group(s):

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Part F. Work plan in work packagesF.3 Consortium partners involved Lead Partner

• Partner number * :• Country Short-name Role and tasks in the

workpackage (Max. 400 characters) * :

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Part F. Work plan in work packages F.4 Resources required to complete work package

• Staff*• Provide indicative input of consortium staff. The totals provided for staff days must

correspond with the information indicated in the detailed Work plan and Budget Excel table. • Tasks that will be subcontracted • Partner responsible for Sub-contract Country• Short name • N° days (where appropriate)• Brief description of task• Travels • Provide information on the travel necessary to complete the workpackage.• Detailed information on each mobility flow must be indicated in the Workplan and Budget

Excel table.• Staff/trainees Students• Direction Number of mobility • Number of From To flows days

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Part F. Work plan in work packages F.4 Resources required to complete work package

• Equipment• Provide a general list of equipment items needed to complete the activities in this

workpackage, indicating the partner country university/ies at which equipment will be installed.

• Remember that the detailed specification of each item must be indicated in the Workplan and Budget Excel table. (Max. 1000 characters)

• Printing and publishing• Indicate the type of materials requiring printing and publishing. • Remember that the detailed specification of each item must be indicated in

• Other costs• Indicate the type of other eligible expenditure foreseen during the project lifetime,

explaining the reason for each item. Detailed information on each item must be provided in the Work plan and Budget Excel table. (Max. 1000 characters)

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Part G. Attachments

1. Declaration of Honor. JPEG document (jpeg, jpg) or PDF document(pdf).

2. Work plan and Budget. Excel document only (xls, xlsx).

3. Logical Framework Matrix. Word document (doc, docx) or PDF document(pdf)

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Table 1. Work Plan

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Table 2. Summary Funding

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Table 3. Staff Costs

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Table 4. Travel of Costs & Costs of Stay

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Table 5. Equipment Costs

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Table 6. Printing & Publishing

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Table 7. Other Costs

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Table 8. Summary of Co- Financing Requirements

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Table 9. Budget Breakdown by Work Package

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Table 10. Budget Breakdown by Partner Institution

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Table 11. Country Codes (to complete the mobility tables)

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Table 12. Staff Costs- Max. Eligible Daily Rates

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Table 13. Costs of Stay- Max. Rates per person excluding Travel Costs for Staff

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Logical Framework Matrix – LFMWider Objective:What is the overall broader objective, to which the project will

contribute?

Indicators of progress:What are the key indicators related to the wider objective?

HOW INDICATORS WILL BE MEASURED:What are the sources of information on these indicators?

Specific Project Objective/s:What are the specific objectives, which the project shall achieve?

Indicators of progress:What are the quantitative and qualitative indicators showing whether and to what extent the project’s specific objectives are achieved?

How indicators will be measured:What are the sources of information that exist and can be collected? What are the methods required to get this information?

Assumptions & risks:What are the factors and conditions not under the direct control of the project, which are necessary to achieve these objectives? What risks have to be considered?

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Logical Framework Matrix – LFMOutputs (tangible) and Outcomes (intangible):Please provide the list of concrete DELIVERABLES - outputs/outcomes (grouped in Workpackages), leading to the specific objective/s.:

Indicators of progress:What are the indicators to measure whether and to what extent the project achieves the envisaged results and effects?

How indicators will be measured:What are the sources of information on these indicators?

Assumptions & risks:What external factors and conditions must be realised to obtain the expected outcomes and results on schedule?

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Logical Framework Matrix – LFM

Activities:What are the key activities to be carried out (grouped in Work packages) and in what sequence in order to produce the expected results?

Inputs:What inputs are required to implement these activities, e.g. staff time, equipment, nobilities, publications etc.?

Assumptions, risks and pre-conditions:What pre-conditions are required before the project starts? What conditions outside the project’s direct control have to be present for the implementation of the planned activities?

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Logical Framework Matrix – LFM

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Logical Framework Matrix – LFM

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Logical Framework Matrix – LFM

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Logical Framework Matrix – LFM

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THANK YOU

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