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Agenda• What are the needs?• Race Day Overview• Runner Registration• Kiosks
• Pre-Assigned Bibs• Dynamic Bib Assignment• Synching with the Timer• Adding Results• Adding Notification
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Runner Registration – Smartphones & Kiosks
Bib Assignment – Pre or Dynamic
Bib Handout – Bar Code Readers
Timer Integration – Participant Syncing
Timer Integration – Results & Notifications
Race Day Registration Needs• Attract Runners• Leave Registration open until the race begins• Let them use their smart phones or kiosks to register• Self Registration gives them control and lets them use credit cards• View Results on Kiosks on their own smartphones• Sign up for Notification services for results
• Easier Administration• No need to read handwritten applications and type in data• Record all important information from the runner in one place
• Sync information between Registration, Timer, and Results• Fast and accurate bib assignment
• Dynamic Bib Assignment• Enable packet pickup at any location – eg. Multiple running stores
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Solution Overview• Runner Registration• Home computer before they leave for the race• Smartphone on the way to the race• Kiosks at the race – Credit card or Cash
• Dynamic Bib Assignment & Pickup• Assign bibs as they are picked up
• In running stores, at Expo, at Running Club meetings• Race Morning – Bib Assignment• Scan bib barcodes, enter by hand, or “Check-in” for Mud & Color
Runs
• Timer• Participant Synching• Results Posting 4
Finish Line
Register
RunRace!
Timing System
Chronotrack, MyLaps, Bibs & Time Machine,
etc.Scoring System
ParticipantsYour Website
Register
Your Website
Results
Results and Notificationson Website, Mobile, TXT,
Email, Facebook and Twitter.
Results
RUNNER REGISTRATION 6
Runner Registration – Smartphones & Kiosks
Bib Assignment – Pre or Dynamic
Bib Handout – Bar Code Readers
Timer Integration – Participant Syncing
Timer Integration – Results & Notifications
Runner Registration• Pre-Registration period• Cut off Registration a day or more before the race.
• Create Bib Numbers and Put together bibs and packets for pickup before and at the race
• Re-Open Registration on Race Day (midnight?)• Enables home, smartphone and kiosk registration options
• Separate Tables for Bib Pickup – Pre-Registered and Race Day• Dynamic Bib Assignment• Assign bibs when they are picked up• No differentiation of pre-registration and race day
• Shades of grey – can do some combination, or rolling date• Race Day packet pickup might have two tables that are Before
Tuesday Noon and After Tuesday Noon for example. 7
Enable Race Day Registration• Enable Kiosk Mode• Set Registration Periods• Race Info -> Race Day
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Kiosks• Any device with a browser• Smartphones, Tablets, Chromebooks, Netbooks, Laptops, etc.• Keyboards are nice for most users
• Simplified, fast User Interface
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BIB ASSIGNMENT 10
Runner Registration – Smartphones & Kiosks
Bib Assignment – Pre or Dynamic
Bib Handout – Bar Code Readers
Timer Integration – Participant Syncing
Timer Integration – Results & Notifications
Bib Assignment• RunSignUp Bib # Options• Assign as people register• Assign in Bulk• Manually Assign• Import Bib Numbers from
spreadsheet• Dynamic Assignment• From RunScore or Race
Director
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Assign Bibs at Registration Time
• Each runner gets a bib assigned when they register online
• Pick starting bib Number• Share bibs with multiple events (5K and 10K)• Or pick a starting number for each event• Auto-skips any previously assigned bib numbers
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Bulk Bib Assignment• Assign bibs for one or more events (5K and 10K)• Starting Bib #, ascending or descending• Chose Alphabetic or Date assignment policy• Overwrite pre-existing bibs (or not)
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Manually Assign Bibs• List all participants and enter bib and chip numbers
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Import Bib Numbers• Download the Participant List csv• Enter bib numbers in Excel• Save as CSV• Import
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Dynamic Bib Assignment• Designed for Store, Expo and Race Day bib handout• Volunteers can type bib # as handed out• Bar Code Readers if bibs have bar codes• Chomebook with USB Barcode reader
http://idautomation.com/cart/IDAutomation-USB-Barcode-Scanner-with-DataBar-in-Black-P758.aspx
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BIB HANDOUT 17
Runner Registration – Smartphones & Kiosks
Bib Assignment – Pre or Dynamic
Bib Handout – Bar Code Readers
Timer Integration – Participant Syncing
Timer Integration – Results & Notifications
Bib Handout Decisions
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• Custom Printed Bibs• Printing Labels• Dynamic Bib Assignment
• Running Store Handout• Group Handout• Expo Handout• Race Day Handout
Labels – Custom Printed Bibs• Custom Printed Bibs• Ideal for sold out races where there is enough time to order• Extra expense• Download CSV from RunSignUp after Bib Assignment• Forward to Bib Company for Custom Printing
• http://shop.marathononline.com/• http://bibnumbers.eventsonline.ca/site/personalize• http://shop.marathononline.com/options.aspx• http://www.runningcount.com/bib-number-products.php?category=
6
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Printing Labels• Avery 5160 Labels get Printed• Stick on Bibs• RunSignUp Bib Printout Utility• Under Participant -> Reports• Customize form
• Text• ? Insert a field from the database
• Output PDF formatted for 5160 labels
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Printing Labels• Avery 5160 Labels – Amazon ~$20 for 3,000• http://www.amazon.com/Avery-White-Mailing-Labels-Printers/dp
/B00006B8FZ/ref=sr_1_1?ie=UTF8&qid=1362861258&sr=8-1&keywords=avery+5160
• Printing Labels Suggestions• Print in alphabetical order• Put bibs in hanging folders ordered by last name
• General Guidelines• Best setup is 2 volunteers• Can do ~100 bibs in 5-10 minutes
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Dynamic Bib Assignment
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Dynamic Bib Assignment
Store PickupStore Pickup
Expo Pickup Race Day PickupRace Day Pickup
Race Day PickupStore Pickup
Multiple Stores Multiple Pickup Lines
Expo PickupExpo Pickup
Each station has batch of bibsAssign bib to each runnerWrite name on bib – especially for family pickups!
RunSignUp Dynamic Bib Assignment
• Bib Assignment on laptop, Chromebook, Tablet or mobile phone.
• Laptops and Chromebooks work with Bar Code scanners for bib reading.
• Find under Race Info –> Race Day Registration• Enable others to do check-in under Customize -> Participant
Display• Ensures security in information access
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Check-In Screen• Many options for Bibs & Checkin• Pick Columns• Filter data by event• Hide people checked in• Pick Editing Options• Pick Device type• Sort by registration date• Sort by name• Search by name and bib
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Bib Handout Page• Based on setup• Big buttons for mobile• Quick Edit/Check-In• Bib Number can be bar coded in.
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No Bib Races• Simply do checkin• Include Giveaways & Store items
• Take Cash Payments
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2-Step Race Day Layout
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Pre-Registration Bib Pickup
Race DayRegistration Bib Pickup
Kiosk Station for Race Day Entry
Race Day Registrants
Pre-Registrants
Bib Handout from Bins/hanging folders
Bib Assignmentwith bar codescanner
Paper – bib handout,Data entry from paper
One Step Race Day Layout
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Pre-Registration Bib Pickup
Race Day KioskRegistration &
Bib Pickup
Race Day Registrants Pre-Registrants
Bib Handout from Bins/hanging folders
Mobile Reg – Bib Assignmentwith bar codeScanner
Kiosk registration – Enter bib # at end of Registration
Bib Handout Summary• Complete bib handout enablement• Bib Assignment options• Printing Bib Label Utility• Dynamic Bib Handout• Stores• Expo• Race Day
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TIMER SYNCING 30
Runner Registration – Smartphones & Kiosks
Bib Assignment – Pre or Dynamic
Bib Handout – Bar Code Readers
Timer Integration – Participant Syncing
Timer Integration – Results & Notifications
Participant & Result Syncing
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Participant RegistrationResults
Notification
Scoring Systems
Parti
cipan
tDo
wnl
oad Results
Upload
Timing SystemsChronotrack, MyLaps,
TimeMachine, etc.
Future PotentialXacte, Athlinks,
RaceIt, Cool Running,
Chronotrack,MyLaps…
Bi-Directional
Participant &
Results ExchangeTime &
Bib/Chip
• Scoring System provides the “hub” of information sharing• All connections made with REST based Open API that any
vendor can implement• Allows timers to mix and match Registration, Results, TIming
and Scoring systems
Timing Software Syncing• RunScore• Today RunScore has full Participant syncing capability.
• Changes made in either RunSignUp or RunScore are synced with the other one automatically if you have checked the “sync” option in RunScore.
• Runners registering on race morning are automatically downloaded into RunScore.
• Full Results Syncing.• Race Director• Today, Race Director only has Participant Download• Timers must click to do incremental downloads• Must upload a csv manually for results• Expect a Spring Release 2013 for full capabilities
• Others• Some others like Best Racing are doing integration with the Open API to
enable some or all of the features of the above timer packages.• Can always default to csv upload and download.
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RESULTS & NOTIFICATIONS 33
Runner Registration – Smartphones & Kiosks
Bib Assignment – Pre or Dynamic
Bib Handout – Bar Code Readers
Timer Integration – Participant Syncing
Timer Integration – Results & Notifications
Results Display• Beautiful, searchable
Results• Timers can post using
the API or uploading CSV files
• Results Widgets can be displayed on timer’s website & race website
• Customize the look and feel
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Results Notification• Runner, Friends and Family can register for free notification
when results are posted• Email of TXT• Coming integration with Xacte and Athlinks by Summer, 2013
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Summary• Complete, Open Race Day Registration System
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Runner Registration – Smartphones & Kiosks
Bib Assignment – Pre or Dynamic
Bib Handout – Bar Code Readers
Timer Integration – Participant Syncing
Timer Integration – Results & Notifications
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