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A complete overview of Maintenance Assistant's innovative new Purchase Order module. Purchase parts with or without a Request For Quote (RFQ), automate purchasing with low stock triggers and more! Take your asset management software to the next level with Maintenance Assistant, the most intuitive and easy to use CMMS on the market. For more information please visit: www.maintenanceassistant.com
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© 2013 Maintenance Assistant Inc.
Maintenance Assistant
Purchase Order Module Overview
© 2013 Maintenance Assistant Inc.
Purchasing without an RFQ
© 2013 Maintenance Assistant Inc.
1. Purchase request is made
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
Supplier
1
© 2013 Maintenance Assistant Inc.
2. Generate purchase order
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
Supplier
1
2
© 2013 Maintenance Assistant Inc.
3. Send to supplier
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
Supplier
1
2
3
© 2013 Maintenance Assistant Inc.
4. Receive goods
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
Supplier
1
2
3
4
© 2013 Maintenance Assistant Inc.
5. Add goods to parts storeroom
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
Supplier
1
2
3
4
5
© 2013 Maintenance Assistant Inc.
Purchasing with an RFQ
© 2013 Maintenance Assistant Inc.
1. Purchase request is made
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2. Generate RFQ
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2
© 2013 Maintenance Assistant Inc.
3. Send RFQ to supplier, receive back quote
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2
3
4. Accept quote, generate purchase order
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2
3
4
5. Send purchase order to supplier
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2
3
4 5
6. Receive goods
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2
3
4 5
6
7. Add goods to parts storeroom
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2
3
4 5
6
7
© 2013 Maintenance Assistant Inc.
Automated purchasing using stock triggers
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1. Low stock automatically generates RFQ, sends to supplier
1
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
2. Supplier responds with quote
1
2
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
3. Accept quote, generate purchase order
1
2
3
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
4. Send purchase order to supplier
1
2
3
4
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
5. Receive goods
1
2
3
4
5
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
6. Add goods to parts storeroom
1
2
3
4
5
6
© 2013 Maintenance Assistant Inc.
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