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© 2
020
Tri
Net
Gro
up
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c. A
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Proactive Considerations for Returning to the Workplace
Samantha Wellington
Senior Vice President, Chief Legal Officer, and Secretary
April 30, 2020
Alex Warren
Vice President of Customer Solutions
1© 2
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Tri
Net
Gro
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, In
c. A
ll ri
ghts
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adem
arks
, tra
de
nam
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an
d lo
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R
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This presentation is for educational purposes only.
TriNet provides its clients with legally compliant HR guidance and best practices.
TriNet does not provide legal, tax or accounting advice.
© 2
020
Tri
Net
Gro
up
, In
c. A
ll ri
ghts
res
erve
d. A
ll tr
adem
arks
, tra
de
nam
es, s
ervi
ce m
arks
an
d lo
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refe
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ced
her
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bel
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pan
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R
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2
Welcome!
Informing your decision
Layers of risk
Your questions
3© 2
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Tri
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Gro
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adem
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, tra
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nam
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d lo
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Informing your decision
4© 2
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Tri
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ghts
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d. A
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nam
es, s
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d lo
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• Environment
• Government / Official
• Economic and Infrastructure
• Sequencing
• Communications
Take control
Inform your decision with these elements
Consider how they interrelate in the context of your
business
Informing your decision
5© 2
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Tri
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c. A
ll ri
ghts
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d. A
ll tr
adem
arks
, tra
de
nam
es, s
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an
d lo
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refe
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bel
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resp
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pan
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R
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wh
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or
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Informing your decision
Are you prepared for the next phase? Yes!
• You have operated with constant change
• You have been adapting through uncertainty
• You have been working in new ways
What should you be focusing on? Opportunity!
• Rely on the agile behaviors you’ve developed or honed
• Assess all considerations and then act
• Don't be afraid to pivot
6© 2
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Tri
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d. A
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nam
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Layers of risk
7© 2
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Tri
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d. A
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R
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Layers of risk
• Known and unknown elements
• CDC suggestions
• Best practices
Ways to think about more general, or environmental risks:
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Layers of risk
OSHA Considerations
• States may apply additional protections
• According to the OSHA general duty clause, employers are required to furnish “employment and a place of employment…free from recognized hazards…likely to cause death or serious physical harm”
• Personal Protective Equipment (PPE)
9© 2
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Tri
Net
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up
, In
c. A
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ghts
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d. A
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, tra
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nam
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R
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Layers of risk
Liability Considerations
• Lack of clear OSHA guidelines to use as defense / show of reasonableness
• Role of workers compensation as exclusive remedy
• Contraction of COVID-19 and transmission to family members? Other employees? Customers? Visitors?
• Use of liability waivers
10© 2
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Tri
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, In
c. A
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ghts
res
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d. A
ll tr
adem
arks
, tra
de
nam
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d lo
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Layers of risk
• Federal, state and local guidance
• Medical / wellness questionnaire
• Temperature reading
• Virus and antibody testing
Medical Considerations
11© 2
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Your questions
12© 2
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Tri
Net
Gro
up
, In
c. A
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ghts
res
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d. A
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, tra
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nam
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Your questions
What if I have employees who do not want to come back?
What do I have to do to bring someone back from furlough?
13© 2
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Tri
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Your questions
What if an empoloyee has kids and can't return to the office because school is still closed?
If an employee is out because they were caring for their kids, do I have to bring them back at the same wages and hours?
14© 2
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Tri
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c. A
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Your questions
Can or should I tell my older workers or other ‘high risk’ workers to stay home?
If an employee is sick and is exhibiting symptoms of COVID-19 can I tell them to go home?
15© 2
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Tri
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Your questions
What should I do about my employees who need to commute on public transport?
How do we deal with physical spacing in a small office?
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Your questions
Can I screen a job applicant for COVID 19?
Can I withdraw a job offer if the new employee has COVID-19 or symptoms?
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Your questions
Do I have to pay for masks and other PPE?
What about temperature screening?
18© 2
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Tri
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Your questions
What else should I be thinking about?
19© 2
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Tri
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You asked for
Templates & Guidance• Return from furlough letter template• Return from furlough re-onboard checklist and information
Checklists & Posters
• Return to workplace checklist for preparing the workplace
• Poster with in-office guidelines
Beyond Scope
• CARES Act and FFCRA Leave questions
• Liability vis a vis rental obligations and office space fit out
20© 2
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Tri
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Gro
up
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c. A
ll ri
ghts
res
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d. A
ll tr
adem
arks
, tra
de
nam
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R
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ed.
Reminders and takeaways
• Visit the Transitioning Back to Work page in our Client Resources site on the TriNet platform
• Email alex.g.warren@trinet.com if you have additional questions
• Read our COVID-19 Newsletters, sent to you weekly
• Keep up to date on other webinars, blogs and events by visiting TriNet.com
21© 2
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Tri
Net
Gro
up
, In
c. A
ll ri
ghts
res
erve
d. A
ll tr
adem
arks
, tra
de
nam
es, s
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ce m
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an
d lo
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refe
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her
ein
bel
on
g to
th
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resp
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ve c
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pan
ies.
R
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n in
wh
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or
par
t w
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t ex
pre
ss w
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en p
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issi
on
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ed.
Thank you!
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