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“If healthcare is about well being, then why am I so
stressed out?”
Principles, Tools & Practices for taking better ‘self care’…at
work and in life
The number of American workers who consider stress to be a major problem in their lives has more than doubled during the past ten years.
Feeling Disconnected?“While we have been
miraculously connecting electronically over the past
15 years, we have also quietly and unintentionally been
disconnecting interpersonally.”
~~~
CrazyBusy, Edward M. Hallowell, M.D.
“Our task now is to learn how to use the technology we’ve
invented, rather than allow it to use us, so that it improves our human connections, and
does not replace them.”
What about you?
Challenges, what you shared...“…managing multiple priorities amidst a sea
of changesThe VOLUME of work is intense and causes
the most stress.managing relationships and communication ...too many meetings.Prioritizing items and managing my time to
get the most accomplished in my time spent at work.
My biggest challenge is managing time - it seems as if my set aside work time is always interrupted by someone needing something. ..how do I prioritize my work in addition?”
Brain Changes
“All electronic devices rewire the brain…as we use them, our
nervous system extends outward while the medium extends
inward.”The Brain That Changes Itself , Norman Doidge,
M.D. (that’s why when computers crash
people have mini nervous breakdowns… literally!)
‘
Brain ChangesToo much information
causes stress -our brains secret cortisol & adrenaline, initially boosting energy levels, & augmenting memory.
Over time, these hormones may impair cognition, lead to depression, & alter neural circuitry that control mood & thought.
Brain ChangesMany of us find
ourselves in a state of ‘continuous partial attention’
We find ourselves keeping tabs on everything while truly never focusing on anything
This places our brain in a heightened state of stress - our brains were not built to maintain such monitoring for extended periods of time
a ‘whole’ new approach to productivity &
well being
Body
Spirit
Work
Mind
Stress-Work Habits
• We have habits that impede our performance and increase stress.
• Changing your habits requires self awareness and self compassion.
hab•it (habit) n.
1. A recurrent, often unconscious pattern of behavior that is acquired through frequent repetition.
2. An established disposition of the mind or character.
3. An addiction, especially to a narcotic drug.
Definition of Habit
‘habits at work’This happens…
You make a promise to eat healthier
Something comes to mind that you need to remember
Someone asks you to do something
An email arrives in your in box
You schedule time to go to the gym, do yoga or take a walk
You do this
You convince yourself that Haagen Dazs is an essential food group
You tell yourself “I’ll remember that later”
You jot it down on a handy scrap of paper
You stop what you are doing and respond to the email
You tell yourself “I need to work, I’m too tired anyway”
The habit of ‘trying to get it all done’
You will never get it all done!
It’s Impossible!
It is obvious that you will never get it all done, but you habitually think you should get it all done
We all know that good people should get it all done and are failures if they don’t. Since you are a good person you will try to get it all done, anyway – even if you can’t.
Notice…
What are some of the ways you try to “get it all done”?
Release“I release the need to get it all done, now and forever….”
Time Management When most people think of productivity, they
think of time management, useful but limited We have more productivity tools than we could
have imagined. Since 1960 the average American is working 160 hours more per year
The ‘Time Management Ladder’
Day/Executive Planners
Organizational tools:
Post-it notes,
whiteboards,
paper calendars,
Technology Tools:
Laptops,
Electronic Calendars
Electronic Post-it notes
cocktails…
Productivity Tools
What is your structure for managing everything there is for you to do and handle?
Where & how do you keep track of all the things you have to do or take care of?
How many do you use?To Do / Task ListPDAE-mailTabletsPiles on your desk Computerized schedule Scraps of paperFilesLaptop computerBound notebooksPaper Schedules/
OrganizersBasketsDatabase‘Smart’ phone
• Fax machines• I Pad• Word Processors• Blackberry• Voice messages• Desk top computer• Wall calendar• Desk phone• Internet portals• Wireless products• Voice recorder• Digital camera• Computer databases• Post-it Notes• Spreadsheets
• Instant messaging• Notebooks• Paper folders• Computer files• Contact lists• Reference libraries• Activity logs• Project Mgmt programs• CRM software• Webcast presentations• Tape recorders• Video cameras• Planners• Voicemail logs• Meeting journals
Productivity Practices1. Capture 2. Schedule 3. Use Task Folders for Managing People &
Projects
Catch Tools
If you’re going to do it; schedule it
Storing Relevant Information
The Occasion
The Occasion
Link to information on
the Internet
Link to information on
the InternetPertinent E-mail
Pertinent E-mail
Agenda items can also go hereAgenda items
can also go here
Meeting Protocols Limit meetings to 45 minutes,
instead of 1 hour. List the Concerns being fulfilled and
outcomes intended for the meeting in the invitation to attendees.
If there is no Agenda there is no meeting.
Start and end on time.
inhale…exhale…email
practices for managing your email (and saving
your sanity)
Email Practices Turn off your e-mail notification
indicators – sound and visual.
Schedule time to scan and read the E-
mail in your inbox
As you read and scan your E-mail, slide
anything that you cannot respond to
instantly into your Not Doing Now E-
mail folder or to the task folder it belongs
to
Interruptions & Distractions
Learn to say “NO” when you should
Clean your office, create a sanctury
When interrupted ask, ‘is this a ‘411’ or a ‘911’
Practices for ‘well being’
Practices ‘Use it or lose it’ - reading, writing with pen & paper, crosswords, engaging in complex conversation & listening to lectures improves brain function & focus
Put devices away during meetings.
At lunch everyone puts their phone in the middle of the table. The first person to grab their phone pays for lunch!
PracticesTake brief but regular
breaks from your desk, naps are good whenever possible, feed your soul
Manage the quantity & quality of exposure to the machines
Don’t take your technology to bed, take your spouse to bed instead
What did you get?
What do you now
see is possible?
What about a workshop for your team?Jerry Bridge
760-918-6701
www.lifeworkseducation.com/resourcesjerry@lifeworkseducation.com
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