Preservation for Institutional Repositories: practical and invisible Jessie M.N. Hey 1, Steve...

Preservation for Institutional Repositories: practical and

invisibleJessie M.N. Hey1, Steve Hitchcock, Tim Brody, Leslie A. Carr

Intelligence, Agents, Multimedia Group, School of Electronics and Computer Science,

1 also University of Southampton Libraries, University of Southampton

http://preserv.eprints.org/

Ensuring Long-term Preservation and adding Value to Scientific and Technical Data (PV2005)

Royal Society of Edinburgh, Edinburgh, UK21-23 Nov 2005

Institutional Repositories – the next stage

• Institutional Repositories – early development but growing fast globally

• Access leading to preservation• Academic author deposit/mediator – must be

low barrier/low maintenance• Fundamental is collaboration on services but

what practical choice for our environment?• First practical steps e.g. EPrints software/The

National Archives/British Library (PRESERV project)

What is an Institutional Research Repository?Southampton Press Release 15 Dec 2004

'We see our Institutional Repository as a key tool for the stewardship of the University's digital research assets,' said Professor Paul Curran, Deputy Vice-Chancellor of the University. 'It will provide greater access to our research, as well as offering a valuable mechanism for reporting and recording it.

Our vision includes all research output as part of a broad institutional repository in a landscape of interconnecting repositories

A national and international development of IRs

• The JISC vision reflecting the individual repositories (JISC Inform no. 8)

In an ideal world of scholarly communication – all research is freely available

• June 27th 2005 11th anniversary of Stevan Harnad’s ‘Subversive Proposal’ leading to the open access vision for scholarly material

• See also Harnad, S. and Hey, J. M. N. (1995) Esoteric Knowledge: the Scholar and Scholarly Publishing on the Net. In Proceedings of Networking and the Future of Libraries 2: Managing the Intellectual Record, Proceedings of an International Conference, Bath, 19-21 April 1995,  110-16. Dempsey, L., Law, D. and Mowlat, I., Eds.

• And journals still become more and more expensive

Even the work of researchers in our own institution is still often unavailable to us

………… but we’re making progress

Include reports and new journal articles as

yesterday but watch out also for art exhibitions and music and data: full text/objects or links if possible otherwise metadata only

We heard earlier from Peter Murray-Rust on 100,000 chemical objects and CCLRC have a poster about their 5000 technical reports

IRs: UK growth…..

IRs: Global expansion…

University of Southampton Research Repository: e-Prints Soton

A topical example to focus the mind:A fire at the University of Southampton 31st Oct 2005

Photo: Tom Kazmierski and John Lewis

Key ingredients: We still have the people and the pub….and the support of the university community and the external community ….. for long term preservation

Photos: Adrian PickeringMark Furness

We need smart tools to provide cost effective ‘preservation of service’ to move calmly from first shock to work as normal

Collaborating with The National Archives

•PRONOM – one of a future family of technical registries

PRONOM: the technical registry - file formats et al

What is PRONOM?

Exploring with University of Southampton Research Repository/ Oxford Eprints

• More developments forthcoming from PRONOM

• Opportunity to feed in – varied IR formats

• Potential: Reports to administrators etc

• Explore with PRESERV test database; then Southampton and Oxford repository pilots

e-Prints Soton Pronom Survey

FormatNumber of Records

WinZip Compressed Archive () 15

Rich Text Format (1.4) 1

Raw JPEG Stream () 1

Portable Document Format (1.6) 16

Portable Document Format (1.5) 99

Portable Document Format (1.4) 315

Portable Document Format (1.3) 714

Portable Document Format (1.2) 100

Portable Document Format (1.1) 12

OLE2 Compound Document Format () 18

Microsoft Powerpoint Presentation (97-2002)

38

JPEG File Interchange Format (1.01) 1

JPEG File Interchange Format (1.00) 1

Hypertext Markup Language (4.0) 1

Hypertext Markup Language () 9

FormatPronom Matches

Binary Interchange File Format (BIFF) Workbook (8) 4

Binary Interchange File Format (BIFF) Workbook (8X)

4

Hypertext Markup Language () 9

Hypertext Markup Language (4.0) 1

JPEG File Interchange Format (1.00) 1

JPEG File Interchange Format (1.01) 5

Microsoft Powerpoint Presentation (95) 70

Microsoft Powerpoint Presentation (97-2002) 70

Microsoft Word for Windows Document (6.0/95) 26

Microsoft Word for Windows Document (97-2002) 26

OLE2 Compound Document Format () 24

PKZIP Compressed Archive () 17

Portable Document Format (1.1) 12

Portable Document Format (1.2) 100

Portable Document Format (1.3) 735

Portable Document Format (1.4) 317

Portable Document Format (1.5) 99

Portable Document Format (1.6) 16

Raw JPEG Stream () 1

Rich Text Format (1.0) 1

Rich Text Format (1.1) 1

Rich Text Format (1.2) 1

Rich Text Format (1.3) 1

Rich Text Format (1.4) 1

WinZip Compressed Archive () 17

And more

Collaborating with the British Library for services

• Basic model OAIS but exploring which model for services

• Our administrators want low cost, low overhead for a sustainable archive – utilising expert skills

• Other archives will have similar needs

• Partnering to share knowledge

PRESERV collaborationand OAIS

Identifying options: surveying stakeholders

First our academics –What is important to you/your group to

preserve:• Early indications from interviews: they

want the ‘works’• Their ideal: capture publications in

context• Therefore web archiving will play a role

• Taking one step at a time

Practical and invisible

• PRONOM and other preservation activities can often be hidden from view unless we need our authors to act

• Just as our Institutional Repository Project TARDis has become invisible as the IR became an embedded service

Preservation for Institutional Repositories: practical and invisible

Thank you and for more detail see the paper and the web site

Jessie Hey, Steve Hitchcock, Tim Brody,

Leslie Carr, University of Southampton jessie.hey@soton.ac.uk

http://preserv.eprints.org/http://www.eprints.org/