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PROPOSAL SUBMISSIONWORKSHOP
Presented by theOffice of Contracts and Grants
University of San FranciscoNovember 2011
Agenda
Introductions General Information USF Process Special Circumstances/ Approvals Cost Share OCG Review Resources Reminders
Questions At A
ny Time
Folder Contents
Printout of the Presentation OCG Contact Postcard Submission Flowchart GENIUS/SMARTS Profile Setup Handout
General Info About Proposals
Institutional Approval is Required Responsible Conduct of Research Course Committee Approvals Required Before
Award Electronic and Paper Submissions
Submission: Details
1. PI Submits “Intent to Apply” Form2. Dean grants consent to develop proposal3. OCG reaches out to PI to discuss
proposal4. OCG works with PI to prepare proposal5. “Proposal Approval Form” is Routed6. OCG conducts final review of Proposal7. Vice Provost is presented with the
proposal8. Vice Provost reviews/approves the
proposal9. OCG submits the proposal to the sponsor
Intent to Apply Form
Notifies – Necessary IndividualsPrevents – Unnecessary Work
Initiates – Discussion of Idea
Records – Notification of Intent
Great Idea!! A
pproved to
Submit!!
Office of Contracts & Grants
Reviews: all proposals
Submits: all proposals to government agencies all research proposals to private foundations
Assists: Finding Funding Proposal Preparation
Trains: Research Administration for Faculty & Staff
Monitors: Post-Award Management Requirements
OCG
Office of Corporate and Foundation Relations
Submits: All non-research proposals to private foundations All proposals addressing University Priorities
Assists: Faculty with proposal development/writing With matching faculty to opportunities
Fosters: Relationship between USF and private
foundations Performs:
All communication with private agencies
CFR
Special Circumstances & Approvals
Restricted Fringe Benefits Restricted Facilities & Administrative Costs Cost Share Release Time Human or Animal Subject Use Space - Additional or Renovating Needs Health & Safety Issues Exceptional PI Status Grant Transfers
Cost Share
Any cost that is allowable on and allocable to a sponsored project, but is not charged to the project.
USF highly discourages cost sharing Cost sharing must be approved by Deans
and Provost Cost share is tracked via a FOAP setup for
cost shared items Schools are responsible for meeting the
approved commitments
Proposal Approval Form
Every proposal – Every Time Signatures
Principal Investigator or Project Director Dean of every school involved CFR for private agency submissions OCG upon review of complete proposal Vice Provost upon OCG approval
At OCG at least 5 days before deadline
Office of Contracts & Grants: Proposal Review
Review the solicitation Any restrictions on money and time Guidelines for proposal formats Guidelines for submission mechanisms
Review the proposal Check budget for accuracy and compliance Check package for formatting compliance
Approves Final Proposal Once all items have been checked and all is
accurate
Resources
InfoEd OCG Website and Templates Corporate and Foundation Relations
Important Reminders
Institutional Approval Required Intent to Apply Form Office of Contracts and Grants Office of Corporate & Foundation
Relations Approvals 5 days before the deadline Special Approvals
Recommended