Presented by: Jill Willson Double L Consulting. Review progress-toward-degree legislation in Bylaw...

DIVISION II PROGRESS TOWARD DEGREE

Presented by: Jill Willson Double L Consulting

Review progress-toward-degree legislation in Bylaw 14.4.

Case Studies.

Resources.

Helpful tips.

Overview

Enrolled full time for four semesters at an NAIA institution.

Midyear transfer to our institution.

Tim’s grade-point average is 1.900 at our institution after the 2010 spring term.

Case Study - Tim

Tim transferred in 47 credits.

Tim completed nine credits in the 2010 spring term at our institution.

Can Tim practice and compete in soccer in the 2010 fall term?

Case Study - Tim

Eligibility for Practice.

◦ First year of enrollment, conditioned on your qualifier status.

◦ Following first academic year of enrollment, conditioned on whether or not your are full time.

Case Study -Tim

What questions do we need to answer?

◦ Did Tim need to declare a degree? Yes.

◦ Why? Four semesters at the NAIA school.

Case Study - Tim

Designation of Degree Program.

◦ Must declare a degree by: Fifth semester or seventh quarter of full-time

enrollment.

◦ Applies to continuing and transfer student-athletes.

Bylaw 14.4.3.1.5

Six credit-hour requirement.

◦ Complete six semester or six quarter hours.

◦ Preceding regular academic term while enrolled full time.

◦ At any collegiate institution.

Two-year or four-year institution.

Bylaw 14.4.3.1-(a)

Exceptions to the six-hour rule.

◦ Final academic year of degree program.

◦ Graduate student exception.

◦ Cooperative education and study abroad.

Bylaw 14.4.3.1-(a) (continued)

Requirement for transfer student-athletes.◦ Both two-year and four-year transfers.

Must have six transferable-degree hours from most recent full-time regular academic term.

Bylaw 14.4.3.1.1

Did Tim satisfy the six-hour rule?

◦ Yes.

◦ Completed nine credits in 2010 spring term.

Case Study - Tim

Tim’s Academic Record At Our Institution

Term Credits

Spring 2010 Nine

24-Hour Requirement

Applies to the following student-athletes:◦ Midyear transfer;

◦ Following completion of first academic year in residence;

◦ Used one season of competition.

Bylaw 14.4.3.1-(b)

How are the 24 hours calculated?

Two Methods:

◦ Actual.

◦ Averaging.

Bylaw 14.4.3.1- (b)

Actual Method◦ Complete 24 semester or 36-quarter hours

Since the beginning of the fall term; or

Since the beginning of the institution’s preceding two semesters or three quarters.

Bylaw 14.4.3.1-(b)

Averaging Method

◦ Complete an average of 12 semester or 12 quarter hours;

◦ During each full-time term at the certifying institution.

Bylaw 14.4.3.1-(b)

75/25 Rule◦ Must earn at least 75% of the minimum number

of semester or quarter hours during the regular academic year.

◦ Must earn no more than 25% of the minimum number of semester or quarter hours during the summer.

Bylaw 14.4.3.1.4

Hours earned or accepted for degree credit.

◦ During first two years of enrollment;

◦ Beginning of fifth semester/seventh quarter;

◦ Change of degree program.

Bylaw 14.4.3.1.6

Advanced placement/credit by examination.

Correspondence and distance learning courses.

Can a student-athlete take a full-time load of correspondence courses?◦ Yes, must be full time and degree seeking.

Using Credits to Meet Progress-Toward-Degree

May be used if they meet the following:◦ Must be considered prerequisites;◦ Must be considered toward full-time status;◦ Noncredit courses may not exceed the maximum

institutional limit;◦ Shall not take more than 12 semester or 18

quarter hours; and◦ Must be taken in first academic year of collegiate

enrollment.

Remedial, Tutorial and Noncredit Courses

Incomplete Grades◦ Must follow institution’s regulations;◦ Counted only once after acceptable grade has

been achieved;◦ Counted in term according to institutional policy;◦ If no policy, can be counted in either the term it

was taken or when grade was achieved.

Bylaw 14.4.3.3.6

Repeated Courses◦ Course repeated due to unsatisfactory grade may

be used once after satisfactorily completed.

◦ Credit for a course that may be taken several times is limited by institutional regulations.

◦ May not exceed maximum institutional limits.

Bylaw 14.4.3.3.7

GPA Requirements.

24 semester/36 quarter hours = 1.800

48 semester/72 quarter hours = 1.900

72 semester/108 quarter hours = 2.000

Bylaw 14.4.3.2

Grade-point average only needs to be checked prior to the fall term.

If eligible at that point then the student-athlete is eligible for the academic year.

Does not matter if the student-athlete reaches the next hour requirement during the year.

Bylaw 14.4.3.2

What grade-point average requirement will Tim be subject to?

◦ Transferred in 47 credits from his NAIA institution.◦ Completed nine credits at our institution.◦ Tim has 56 credits.◦ Tim would need a 1.900 grade-point average.◦ Tim earned a 1.900 grade-point average in 2010

spring term.

Case Study-Tim

Missed Term.◦ May be used one time;◦ Used with averaging method;◦ Cannot have engaged in outside competition;◦ Must have been eligible for enrollment;◦ Must be meeting PTD requirements.

Cannot use this exception in first year in residence at certifying institution to be eligible in second year.

Exceptions to Progress-Toward-Degree Rules

Midyear Enrollee:◦ Entering second semester or second or third

quarter;◦ Used with actual method;◦ Prorated at 12 hours.

Exceptions to Progress-Toward-Degree Rules

Nonrecruited, Nonparticipant.◦ Must have been in residence for one year;

◦ Not recruited per Bylaw 13.02.10.1;

◦ No athletically related financial aid received;

◦ Never practiced or competed. Limited preseason tryout.

Exceptions to Progress-Toward-Degree Rules

Graduate Student Exception.

Two-Year Nonparticipation Exception◦ Consecutive two-year period prior to participation.

◦ No participation in CARA.

◦ 14 consecutive day period.

Exceptions to Progress-Toward-Degree Rules

Is Tim subject to the 24-hour requirement?◦ Yes.◦ Why?

Midyear enrollee.◦ Is Tim eligible for the 2010 fall term?

No, earned nine credits in 2010 spring term. Exceptions to make him eligible?

Midyear enrollee.

Case Study -Tim

Administered by Conference.◦ Medical Absence

May waive six-hour requirement and prorate 12 hours for the averaging method.

Miss a term or unable to complete a term. Result of injury or illness. Illness or injury must be sustained by student-athlete

or immediate family member.◦ International Competition

Waiver Options

Administered by NCAA National Office.◦ Progress-toward-degree waivers.

◦ Requirements to submit a waiver.

Waiver Options

Must serve a year in residency.

Two full-time semesters or three full-time quarters during the regular academic year.

What about practice during the year of residency?

Not Meeting Progress-Toward-Degree Requirements?

Case Study - Bob

STATE UNIVERSITY

Term Hours Earned

Term Hours Earned

Summer Hours

Total

Fall 2007 9 Spring 2008

12 6 27

Fall 2008 8 Spring 2009

10 4 22

Fall 2009 7 Spring 2010

6 10 23

Bob

Is Bob eligible under the actual method?◦ No, only earned 23 hours in the previous two

academic terms at State University.

Is Bob eligible under the averaging method?◦ Yes, Bob earned 72 credits in six semesters.◦ 72 / 6 = 12.

Why is Bob still not eligible?

Case Study- Bob

Case Study - Manny

Indiana University

Term Credits Earned

Term Credits Earned

Summer

Total

Fall 2008

12 Spring 2009

9 3 24

Fall 2009

12 Spring 2010

5 6 23

Sportsmanship University (Division II)

Fall 2010

Not enrolled

Spring 2011

--

Manny

Manny is a Division I transfer.

What does Manny need as a transfer to be eligible under progress-toward-degree regulations?◦ Six hours of transferable-degree credit.

What are additional progress-toward-degree questions you need to ask about a Division I transfer?◦ Percentage of degree.◦ 18 hour credit requirement.

Case Study - Manny

All degree programs at Indiana University are 120 hours.◦ Would Manny have met percentage-of-degree

requirements? ◦ 120 X .40 = 48 credits.

We also need to check the 18-hour requirement.◦ Would Manny have met the requirement?

What about the six-hour requirement?

Case Study - Manny

Case Study - Dora

Spent two semesters full time at Institution “A” and is transferring to Institution “B”

Dora

Institution “A” (Division II)

Term Credits Term Credits

Summer

Total

Fall 2009

10 Spring 2010

7 6 23

• Was Dora eligible at Institution “A”?• No, only earned 23 credits.

You explain to Dora that she does not meet the one-time transfer exception.

But, Dora tells you that she took another three credits at a local community college.

Would those hours apply and get her eligible?

Dora - Continued

What questions do we have for Dora?

When was the class taken?

Where was the class taken?

What grade did you receive?

Dora - Continued

Dora took a three-credit course at a two-year college that began December 1, 2009 and concluded March 1, 2010.

Can she use this class if the credits are transferable to meet progress-toward-degree requirements?

Dora - Continued

Those credits could help Dora if:

◦ They are transferable to Institution “A”;◦ Go towards any degree at Institution “A”;◦ May be counted toward those credits earned

during the regular academic year because the class began after the fall term started and were completed prior to the end of the spring term.

Dora - Continued

Buzz

Buzz began as a qualifier at our institution “Balance University”

Buzz thought he found a better opportunity and decided to transfer.

Buzz

Balance University

Term Credits Term Credits Total GPA

Fall 2007

13 Spring 2008 12 25 1.900

Buzz enrolled at Learning University but decided to come back to Balance University.

Buzz earned a total of 18 transferable credits at Learning University.

Buzz now had 43 hours earned between his two institutions.

Buzz - Continued

Buzz returns to Balance University for the 2009 fall term.

Unfortunately he gets sick and withdraws midway through the term.

He returns for the 2010 spring term.

Buzz - Continued

Balance University

Term Credits Term Credits Total GPA

Fall 2007 13 Spring 2008

12 25 1.900

Learning University

Fall 2008 9 Spring 2009

9 18 2.900

Balance University

Fall 2009 Withdrew Spring 2010

9 9 1.900

Buzz - Continued

Buzz has now earned a total of 52 credits.

What GPA is Buzz subject to?

◦ With 52 credits earned Buzz is subject to having a 1.900 grade-point average.

Buzz - Continued

Is Buzz subject to meeting the 24-semester hour rule?◦ Yes.◦ Buzz is not eligible because he only earned nine

credits.

What about a waiver?

Buzz - Continued

Medical Absence Waiver◦ Processed by the conference office;◦ Student-athlete was unable to attend or unable to

finish a term;◦ Due to a incapacitating injury or illness to the

student-athlete or an immediate family member.

Waivers of Progress-Toward-Degree Rule

If Buzz is awarded a medical absence waiver will he be eligible?◦ No.◦ You can prorate 12 units per missed term.◦ Buzz earned nine units in spring 2010.◦ You should advise Buzz to take a three-credit

summer class.

Buzz - Continued

NCAA Manual

Academic and Membership Affairs

Resources