Preparing for Testing April 15-June 15 and June 16-July 31

Preparing for TestingApril 15-June 15 and June 16-July 31

Joe Dell Brasel, Ed.D.

Principal Consultant

ACT Atlanta Office

joedell.brasel@act.org

Jennifer Stafford, Policy Advisor

Office of Assessment & Accountability

Kentucky Department of Education

jennifer.stafford@education.ky.gov 

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Agenda Testing Windows and Sessions Responsibilities and Deadlines Accommodations Exemptions Materials Return Shipping Prohibited/Acceptable Materials Online Testing Grading Scale Resources

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Three Sessions

Three separate EOC sessions~ Multiple Choice 1 (Paper or Computer)~ Multiple Choice 2 (Paper or Computer)~ Constructed Response (Paper)

Sessions are 45 minutes each~ Paper sessions are timed by the test

administrator.~ Computer sessions are timed automatically by

the computer.

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Testing Sessions

Paper Testing:ALL students must be tested at the same time, in the same content area.

Computer Testing:Multiple testing sessions can be utilized in a single day.

Note: A 10-15 minute break is allowed between test sessions.

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Traditional Test Windows/Options Includes Paper and Computer Testing

Five EOC test windows per year ~ October 1-November 15

~ December 1-January 15

~ February 1-March 15

~ April 15-June 15

~ June 16-July 31

Within each window, schools choose a 10-day window (consecutive days) to complete the four tests, including make-up sessions.

Within the 10-day window, schools choose option of 1 day or 2 consecutive days per content area.~ Option A (1 Day): 1 day for MC1/MC2 and CR

~ Option B (2 Days): 1 day for MC1/MC2; 1 day for CR

~ May schedule multiple content tests on same day.

Note: MC1 and MC2 must be given in order on the same day.

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Test Window Example for Option A

Testing window~ April 15-June 15

Two week window~ April 16-27

One day for each subject~ April 16: English II ~ April 17: Algebra II~ April 18: Biology~ April 19: U.S. History

*Make-up sessions after the original test date within April 16-27.

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Test Window Example for Option B

Testing window~ April 15-June 15

Two week window~ April 16-27

Two days for each subject~ April 16, 17: English II~ April 18, 19: Algebra II~ April 23, 24: Biology~ April 25, 26: U.S. History

*Make-up sessions after the original test date within April 16-27.

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Feedback from Stakeholders

For the Non-Traditional Setting

More flexibility needed Students in Non-Traditional Settings may finish

at various times throughout the year Impossible to test all non-traditional students in

the 10-day window Testing should work to support students in

alternative pathways

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Non-Traditional Test Window/Options

Five EOC test windows per year ~ October 1-November 15~ December 1-January 15~ February 1-March 15

~ April 15-June 15~ June 16-July 31

Within each window, schools choose one day or two consecutive days per student(s) to complete sessions.

~ Option A (1 Day): 1 day for MC1/MC2 and CR

~ Option B (2 Days): 1 day for MC1/MC2; 1 day for CR

May schedule multiple content tests on same day.

Note: MC1 and MC2 must be given in order on the same day.

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More Flexible Test Process for Non-Traditional Settings

Flexible test process will be used for the remaining EOC windows in 2011-12.

The focus is on creating test schedules for individual students as each student completes the course.

WebEx Training, EOC Traditional and Non-traditional testing, October 31, 2011KDE Website: http://www.education.ky.gov/kde/instructional+resources/curriculum+documents+and+resources/kde+-+webex+information+and+resources.htm

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Traditional vs. Non-Traditional?

High Schools with only Traditional Courses: Use School’s 10-day window

Alternative Schools with only Non-Traditional Courses: Use State’s broader window

Schools with both Traditional and Non-Traditional Courses: Use both school’s 10-day and State’s broad window

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Steps for Ordering

Confirm Unit Usage Create/Upload Users & Teachers Create/Upload Students Create Class Test Rosters *Finalize Class Rosters

Note: Valuable Resources are located at:

www.act.org/stateservices/kentucky

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Responsibilities

District or School Administrator: Conduct Administration Code and Inclusions Training Confirm Unit Usage per school

~ Determine Paper or Computer Testing~ Estimate Number of Students Testing

– No automatic overage. DAC/BAC should order additional tests per school.

~ Determine Testing Dates Create/Upload Students (i.e. roster)

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Create and Upload Students

Quality Core Student Template must be populated.

Report in IC to pull all high school students: Under KY State Reporting -> KDE Reports -> EOC Assessment.

Directions After selecting the school from the menu bar, select Generate Report. When given the

option to Save or Open the file, choose Open.

Save the file with the .xls extension.

 According to ACT, staff must paste the results of the report in the template provided by

ACT before uploading the information.

For questions, please contact Lisa McKinney at (502) 564-2020 or

lisa.mckinney@education.ky.gov

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Responsibilities School Administrator: Create Class Roster Name:

~ Name by school, class, teacher, and period– i.e. CCHS, Algebra II, C. Greer, period 5

~ Separate class roster for extended time School Administrator or Teacher: Finalize Class Rosters

~ Verify all students to be tested are on roster~ No roster in SDRR at this time~ Print or save electronic copy to use as a

reference for accountability in SDRR at the end of school year.

~ Create seating chart

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Confirm Unit Usage When

the Test Form Changes

Before Form Change

All end 2012-03-31

After Form Change

All

end

2012

-07-

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During Form Change

Ends 2012-03-31

Ends 2012-0

7-31

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Target Dates

Deadlines for April 15 –June 15

End-of-Course Testing

Begin Testing the Week of: April 16 April 23 April 30 May 7 May 14 May 21 May 28 June 4 June 11Confirm Unit Usage March 5 March 5 March 5 March 12 March 19 March 26 April 2 April 9 April 16Create/Upload Users & Teachers Should be Complete

Create/Upload Students March 5 March 12 March 19 March 26 April 2 April 9 April 16 April 23 April 30

Create Class Test Rosters March 12 March 19 March 26 April 2 April 9 April 16 April 23 April 30 May 7

*Finalize Class Rosters March 19 March 26 April 2 April 9 April 16 April 23 April 30 May 7 May 14

*Finalize Class Rosters must be completed four (4) weeks prior to testing. Other dates are targets for workload management.

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Target Dates

Deadlines for June 16–July 31

End-of-Course Testing

Begin Testing the Week of: June 18 June 25 July 2 July 9 July 16 July 23 July 30Confirm Unit Usage April 23 April 30 May 7 May 14 May 21 May 28 June 4

Create/Upload Users & Teachers Should be Complete

Create/Upload Students May 7 May 14 May 21 May 28 June 4 June 11 June 18

Create Class Test Rosters May 14 May 21 May 28 June 4 June 11 June 18 June 25

*Finalize Class Rosters May 21 May 28 June 4 June 11 June 18 June 25 July 2

*Finalize Class Rosters must be completed four (4) weeks prior to testing. Other dates are targets for workload management.

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Accommodated Testing

Paper Only

R = ReaderA = AudioB = BrailleLP = Large Print Scribe

Paper and Computer

Extended TimeParaphrasingManipulativePrompting/CueingBehavior ModificationInterpreter (sign language)Dictionaries/ThesauriEnglish 10

Readers Approved - 2011-2012No Readers - 2012 and beyond

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Ordering Accommodated Test Materials

April 15-June 15

Order Accommodated Materials by:

This includes ordering of reader scripts.

Fax Form to QualityCore Customer ServicesForm available at:

http://www.act.org/stateservices/kentucky/accommodations.html

Begin Testing the Week of: April 16 April 23 April 30 May 7 May 14 May 21 May 28 June 4 June 11Accommodations Order March 19 March 26 April 2 April 9 April 16 April 23 April 30 May 7 May 14

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Ordering Accommodated Test Materials

June16-July 31

Order Accommodated Materials by:

This includes ordering of reader scripts.

Fax Form to QualityCore Customer ServicesForm available at:

http://www.act.org/stateservices/kentucky/accommodations.html

Begin Testing the Week of: June 18 June 25 July 2 July 9 July 16 July 23 July 30

Accommodations Order May 21 May 28 June 4 June 11 June 18 June 25 July 2

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Exemption Types

Medical Exemption choice requires more detailed information, including Date of Diagnosis and Hospitalization. More detailed descriptions are needed for approval.

Extraordinary Circumstance (Other Exemption) choice has open field to enter information.

For both types of exemptions, see the associated Medical Exemption and Extraordinary Circumstance forms on the KDE web site and in the Forms section of the DAC/BAC.

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Exemption Information

Student identifying information Name SSID Grade Gender DOB School Name Test Type Exemption Type Explanation of Medical or Extraordinary issue Relevant dates

1. Keep paper form on-file in the district.

2. Enter information electronically into SDRR.

An Exemption Request is NOT automatically approved.

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Receiving/Storing Materials

Shipment going to DACs will be identified with course name, school and BAC’s name for easy distribution

Check shipment contents ~ Testing Boxes

– Test Booklets~ Miscellaneous Boxes

– Two Answer Folders (MC1/MC2 and CR)– Pre-ID Labels– Reference Sheets--Algebra II– Test Supervisor’s Manual (MC), Room Supervisor’s Manual

(one per 25 students (MC)), and Constructed Response

Supervisor’s Manual – School Header– Group Header

Store SECURELY

LOCKED storage

Discrepancies—Call (866)764-7228

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Supplemental Order Process

Email: qualitycoreOM@act.org Quantity needed per course

See example below:

MASON COUNTY SCHL DIST

MASON COUNTY HIGH SCHOOL

Biology suborder 8233 10 tests

Eng 10 suborder 8232 4 tests

April 16– April 27

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Seating Chart

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Group Headers

Two per class, per teacher ~ One for MC1/MC2 and one for CR

Example: If Ms. Jones has 3 Algebra II classes, there will be 6 separate Group Headers.

3 MC Group Headers3 CR Group Headers

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Information for Group Headers

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Completing Group HeadersTest Roster Name (Block B)

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Completing Group Headers Assignment ID (Block D)

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Pre-ID Labels

Arrive in Miscellaneous Box(s) One per student answer folder

~ MC1/MC2~ CR

Errors on label Do not edit Make corrections online within class roster No Label Add new students online

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Answer Document and Labels

Affix label to answer folder.

Do not bubble student

information

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Answer Document and No Label

Student On Roster: ~ If student is on the roster, click on the name to

locate QualityCore ID. Complete boxes A thru D on answer document.*

Student Not On Roster:~ Add student to roster from User Student List.**~ Complete boxes A thru D on answer document.

**Student’s name must be gridded on answer document exactly

as shown on roster.

**If units not available, contact DAC to have more units

allocated to your school.

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Answer Document and Not Included on Student Template

Student Not Included on Student Template:Student must be created/uploaded into online system

~ Create new Student User on Site Administration page

~ Add student to roster ~ Complete boxes A through D on answer

document.NOTE: Before testing, each student must have a QualityCore ID and

listed on the roster.

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Bubble student information

No label

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Return Shipping:Group Headers

Group Header 1

MC/MC English 10

CR English 10

Group Header 2

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Return Shipping

Packing Envelopes

~ Used Answer Documents (MC1/MC2 and CR)~ Testing Irregularity Report

– Instructions on pages 12-17 of Test Supervisor’s Manual

Boxes~ Used and unused tests booklets in the boxes

stamped with their course names~ Unused answer documents and manuals in the

boxes stamped “Miscellaneous”– Instructions on pages 12-17 of Test Supervisor’s

Manual

KDE and ACT recommend return shipping from the school.

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Irregularities

A disturbance or distraction occurs that could affect one or more students’ scores.

A student becomes ill and discontinues testing.

A student questions or challenges a test item.

A student uses unauthorized testing aids.

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Materials

Computer

ProhibitedNotesForeign language or English dictionary

AllowedScratch Paper-Please collect and destroy securely.CalculatorsReference Sheets (Algebra II)

Pencil/Paper

ProhibitedScratch paperNotesForeign language or English dictionary

AllowedScratch work is to be done in the test booklet.CalculatorsReference Sheets (Algebra II)

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Online User’s Guide

Online User’s Guide or CBT Manual should be accessed through the secure online system.

No support materials will be shipped for online testing.

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Practice Online Testing

Coordinate with District Technology Coordinators to verify workstations are ready for online testing

CBT Launch Demo PPT QC CBT QuickStart LaunchTest

Teachers/Students may use the Launch Demo to practice the system.

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Locating Launch PPT and Test

www.act.org/stateservices/kentucky

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Resources/Manuals

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Retrieve Codes from System

Test Control Code Vanguard Exit Code

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Student Roster Information

Retrieve student login information from Test Roster section of the online system.

Print out the Student Login page that contains each student’s QualityCore ID.

Teacher or Student will input the student’s information exactly as it is in the online system.

QualityCore ID First Name Middle Initial (optional) Last Name Date of Birth (dropdown menu selection)

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Online Testing

Student will choose their correct birthdate from the dropdown menu and accept the User’s Agreement.

The student has the option of completing a tutorial before beginning the test.

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Student Login Page

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Accept User Agreement

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Complete Login

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Choose Correct Test

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Directions

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Directions (continued)

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Test Display

Time Remaining

Tools

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Student Prompt After Answering

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Skipping a Question

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Bookmark a Question

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Reviewing Online Test

Before the student submits a completed test module, a review page will display. This page will list all items on the test, the status of each item (answered, unanswered, or bookmarked), and how much time the student has left to review his/her work.

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Student Review Page

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Take a Break or End the Test

Break

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Test Control Code

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EOCSubject

TestCourse Letter Grade

EOC Scale Score Link to CPE-College

Readiness Benchmark

  F D C B A  

U.S. History

125-135 136-143 144-147 148-152 153-175 148

English II 

125-135 136-143 144-149 150-157 158-175 150

Algebra II 

125-135 136-140 141-143 144-148 149-175 144

Biology 

125-135 136-144 145-147 148-152 153-175 148

Grading Scale Under Review

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Test Security

Recent loss of certification for Kentucky educators emphasizes a serious issue.

Senate Bill 64 (2012 Kentucky General Assembly) an Act relating to assessment ethics has been filed.

authorize prosecution of violations (a prosecuting attorney and the Attorney General may investigate allegations of violations and prosecute violations);

require the Office of Education Accountability to periodically review assessment results and anomalies; and provide for fine upon conviction of not more than $1,000 and disciplinary action by the Education Professional Standards Board.

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Resources

Archived WebEx http://www.education.ky.gov/KDE/Instructional+Resources/C

urriculum+Documents+and+Resources/KDE+-

+Webex+Information+and+Resources.htm How-To Website

http://www.act.org/qualitycore/how.html Kentucky QualityCore Website

www.act.org/stateservices/kentucky