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Practical Project Management TechniquesHow to make money and get ahead in the video worldRichard Harrington - RHED Pixel | www.RHEDPixel.com | www.RichardHarringtonBlog.com
twitter.com/rhedpixel
facebook.com/RichHarringtonStuff
youtube.com/rhedpixeltv
© RHED Pixel
Sunday, April 24,
Goals of WorkshopThis class explores essential techniques to maintain
quality, contain costs, and meet a tough schedule.
Join a certified Project Management Professional as
he shows you practical techniques that can effect
your bottom line and keep clients happy. Everything
you'll learn in this workshop can be put in place
immediately and will show quick results.
© RHED Pixel
Sunday, April 24,
Agenda of WorkshopProject Management
Bidding & Proposals
Managing Employees & Contractors
Billing
Keeping Clients Happy
© RHED Pixel
Sunday, April 24,
Richard HarringtonRHED Pixel (www.rhedpixel.com)
Adobe Certified Expert & Trainer
Apple Certified Instructor
NAPP Instructor
Creative COW
Project Management Professional
Consult on digital media production and web content
Personal blog – www.RichardHarringtonBlog.com
Social media – rhedpixel© Scott Kelby
Sunday, April 24,
Sunday, April 24,
About You – Worked in Video
1 Year or Less
2–5 Years
6–9 Years
10+ Years
Sunday, April 24,
What is RHED Pixel?A quick introduction about what I do for a living...
© RHED Pixel
Sunday, April 24,
Mission Statement
An integrated, visual communications company that helps its clients craft motivational and exciting messages
Sunday, April 24,
Sunday, April 24,
Sunday, April 24,
Sunday, April 24,
What is RHED Pixel?Company founded in 1999
80% Full Service Clients
20% Support to Other Professionals
Current staff of Fourteen
Winer Cine Award in 2004
Offers variety of film, video, and multimedia services
Sunday, April 24,
Services OfferedDetermining what you are selling
© RHED Pixel
Sunday, April 24,
Services OfferedCapabilities
Competitive Advantages
Outsourcing
Partnering
© RHED Pixel
Sunday, April 24,
CapabilitiesInternal
External
Make vs. Buy
Scaling over time
© RHED Pixel
Sunday, April 24,
Competitive Advantages
Unique
Perception
Positioning
© Thomas M Perkins
Sunday, April 24,
OutsourcingLocal
National
International
Researching
© RHED Pixel
Sunday, April 24,
PartneringFormal
Written agreement
Payment terms
Informal
Core team
Freelance talent
© RHED Pixel
Sunday, April 24,
Things I know to be true
Three Golden Rules
Sunday, April 24,
“Don’t Make Them Ask”
Sunday, April 24,
“If You Have aBad Feeling...
Say Something”
Sunday, April 24,
“Make Sure the ClientKnows That You CareAbout Their Project”
Sunday, April 24,
Sanity... money... sleep...
The Benefits of Project Management
Sunday, April 24,
The BenefitsSave time
Save money
Reduce stress
Reduce project risk
Meet contractual obligations
Ensure accurate billing
Create historical data© RHED Pixel
Sunday, April 24,
Project ManagementEssentials for a successful project
© RHED Pixel
Sunday, April 24,
The Bottom LineProject Management is a collection business practices and it works
It is not a fad, it is not new, it is just getting the attention it deserves
As pace quickens, budget and workforce are shrinking
By employing an organized, tactical approach you can thrive in the changing film and video industry.
You can never be too busy to manage a project
© RHED Pixel
Sunday, April 24,
Sunday, April 24,
Triple ConstraintScope:
What is the work that must be completed?
Schedule:
What are the time constraints for the project?
Budget:
What are the financial constraints of the project?
Sunday, April 24,
Triple ConstraintLearning to balance these is essential to your success.
There is a fourth force at work that holds all three together, QUALITY.
Simply put, Good, Fast, Cheap… Pick Two!
Sunday, April 24,
Sunday, April 24,
A little bit of clarity
Scoping the Project
Sunday, April 24,
Scoping the ProjectWill take 2 - 16 hours to complete
Document 2-10 pages...
Will become the charter
Get all key players to attend
Quiet room/no distractions
Get Signoff
Sunday, April 24,
Scoping DocumentProject Name
Executive Summary
Background
Project Scope (High Level)
Key Roles
Signature Lines - Sign Off “Charter”
Sunday, April 24,
Knowledge is Happiness
Clear definition of work to be performed
Clear expectation on acceptance criteria
Identification of deadlines to be achieved
Team established
Leadership identified
Sunday, April 24,
The Joy of ContractsFundamental to the Business Relationship
Minimize Conflict
Identifies Risk
Allows for Smart Growth
© Paul Maguire
Sunday, April 24,
PricingDetermining what you can ask to be paid
Sunday, April 24,
Standard Rate Sheet
Phone:703.560.0220
Fax:703.560.0550
Website:www.rhedpixel.com
Prices Effective 4/23/04. Prices Subject to change without notice.
EDIT ING SERVICES
STAFF
Avid or Final Cut ProNonlinear Editing……….…….. $120/hr
Drive Rental after completion... $75/wk
Stock Elements/Footage
From Library…………………… $25/clip
Producer……………………….$75/hr
Associate Producer…..……....$45/hr
Production Assistant…………$35/hr
Project Manager…………….. $75/hr
Photographer…..……………. $75/hr
MOTION GRAPHICS
GEAR RENTAL
Design/ per hour………………... $90/hr
Render/ per hour……………….. $45/hr
Stock Elements/Footage
From Library…………………… $25/clip
Camera Package (DVCAM).. $300/day
Camera Package (Beta SP).. $575/day
Photography Package…... $300/day
Lighting………………….……. quote
Audio Package………………. quote
DVD & CD AUTHORING
MUSIC
Menu Design…………………….. quote
Authoring Services……………... $80/hr
Capture & Encoding Services SeparateNeedle drop…...………………....$95
Up to 10 Minutes………...…… $285
10-30 Minutes…………………. $425
Over 30 Minutes…………...….. $525
Original Score …………..……. quote
QUICKT IME VR
WEB DESIGN
Interactive VR Tours…………… quoteWebsite Design………………. quote
FIELD PRODUCTION
BLANK MEDIA
Producer…………………...… $600/day
Director……………………..... $650/day
DP…………………………..… $650/day
Gaffer………………………… $350/day
Audio…………………………. $350/day
Production Assistant……….. $250/day
Crew numbers for estimating purposes only.
There are several variables including day,
location, and special equipment that can
greatly affect crew costs. All field jobs will be
priced on a per job basis.
CD-Recordable…………………. $10
CD-Rewriteable…………………. $12
DVD-Recordable……………...… $15
Zip Disk…………………..……… $20
60GB FireWire Drive…..……… $200
On Disc Printing……...……. $2/extra
Glossy Label ………...……. $2/extra
Rates for ServicesKeep a rate sheet
Use a spreadsheet
Estimating software
Sunday, April 24,
Prices Effective 4/23/04. Prices Subject to change without notice.
EDIT ING SERVICES
STAFF
Avid or Final Cut ProNonlinear Editing……….…….. $120/hr
Drive Rental after completion... $75/wk
Stock Elements/Footage
From Library…………………… $25/clip
Producer……………………….$75/hr
Associate Producer…..……....$45/hr
Production Assistant…………$35/hr
Project Manager…………….. $75/hr
Photographer…..……………. $75/hr
MOTION GRAPHICS
GEAR RENTAL
Design/ per hour………………... $90/hr
Render/ per hour……………….. $45/hr
Stock Elements/Footage
From Library…………………… $25/clip
Camera Package (DVCAM).. $300/day
Camera Package (Beta SP).. $575/day
Photography Package…... $300/day
Lighting………………….……. quote
Audio Package………………. quote
DVD & CD AUTHORING
MUSIC
Menu Design…………………….. quote
Authoring Services……………... $80/hr
Capture & Encoding Services SeparateNeedle drop…...………………....$95
Up to 10 Minutes………...…… $285
10-30 Minutes…………………. $425
Over 30 Minutes…………...….. $525
Original Score …………..……. quote
QUICKT IME VR
Interactive VR Tours…………… quote
The Rate Sheet
Sunday, April 24,
Rates for ServicesThree components
People
Gear
Facility
Charge for the assumptions
Creative Design
Shipping
Storage & Archiving© RHED Pixel
Sunday, April 24,
BudgetDetermining what you can ask to be paid
© RHED Pixel
Sunday, April 24,
Sunday, April 24,
Sunday, April 24,
DESCRIPTIONDESCRIPTION QTY PER TOTAL
Pre-ProductionPre-ProductionProducer 1 hrProduction Coordinator 1 hr
Production Assistant 1 hr
Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 190.00
ProductionProductionDirector 1 halfVideographer 1 halfAudio/Grip 1 halfCamera Package HPX 300 1 halfLighting Package - 3 Light Interview Kit 1 dayAudio Package - Interview 1 dayP2 Media Fee 0.5 feeExpendables 0.5 fee
Transportation –!Local 0.5 fee
Sub-Total : ProductionSub-Total : Production $! 1,800.00
Post-ProductionPost-ProductionProducer 1 hrOn-Line Edit Suite w/ Editor 2 hrGraphic Artist 2D 1 hrInternet Review (Per Project) 0.5 feeCompression Set Up Fee 1 feeCompression Any Format 1 minCompression Additional Formats 1 minArchiving - (Per Project) 0.5 fee
Sub-Total : Post-ProductionSub-Total : Post-Production $! 745.00
ShippingShipping $! 0.00Tax $! 0.00
TOTALTOTAL $! 2,735.00
Possible ExtrasPossible ExtrasPrompter 1 day $ " 325.00Prompter Operator 1 half $ " 300.00Makeup Artist 1 half $ " 350.00
Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 975.00
DESCRIPTIONDESCRIPTION QTY RATE PER DISCOUNT TOTAL
Pre-ProductionPre-ProductionProducer 1 $ ! 95.00 hr 0% $ ! 95.00Production Coordinator 1 $ ! 55.00 hr 0% $ ! 55.00
Production Assistant 2 $ ! 40.00 hr 0% $ ! 80.00
Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 230.00
ProductionProductionDirector 1 $! 425.00 half 0% $ ! 425.00Videographer 1 $! 450.00 half 0% $ ! 450.00Audio/Grip 1 $! 300.00 half 0% $ ! 300.00Camera Package HPX 300 1 $! 350.00 half 0% $ ! 350.00Lighting Package - 3 Light Interview Kit 1 $! 200.00 day 0% $ ! 200.00Audio Package - Interview 1 $! 150.00 day 0% $ ! 150.00P2 Media Fee 0.5 $! 75.00 fee 0% $ ! 37.50Expendables 0.5 $! 75.00 fee 0% $ ! 37.50
Transportation –"Local 0.5 $! 150.00 fee 0% $ ! 75.00
Sub-Total : ProductionSub-Total : Production $! 2,025.00
Post-ProductionPost-ProductionProducer 1 $! 95.00 hr 0% $ ! 95.00On-Line Edit Suite w/ Editor 2 $! 165.00 hr 0% $ ! 330.00Graphic Artist 2D 2 $! 120.00 hr 0% $ ! 240.00Internet Review (Per Project) 0.5 $! 120.00 fee 0% $ ! 60.00Compression Set Up Fee 1 $! 25.00 fee 0% $ ! 25.00Compression Any Format 1 $! 10.00 min 0% $ ! 10.00Compression Additional Formats 1 $! 5.00 min 0% $ ! 5.00Archiving - (Per Project) 0.5 $! 200.00 fee 0% $ ! 100.00
Sub-Total : Post-ProductionSub-Total : Post-Production $! 865.00
ShippingShipping $! 0.00Tax $! 0.00
TOTALTOTAL $! 3,120.00
Possible ExtrasPossible ExtrasPrompter 1 $! 325.00 day 0% $ ! 325.00Prompter Operator 1 $! 300.00 half 0% $ ! 300.00Makeup Artist 1 $! 350.00 half 0% $ ! 350.00Stock Music - (Non Broadcast) 1 $! 300.00 cut 0% $ ! 300.00
Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 1,275.00
Sunday, April 24,
DESCRIPTIONDESCRIPTION QTY PER TOTAL
Pre-ProductionPre-ProductionProducer 1 hrProduction Coordinator 1 hr
Production Assistant 1 hr
Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 190.00
ProductionProductionDirector 1 halfVideographer 1 halfAudio/Grip 1 halfCamera Package HPX 300 1 halfLighting Package - 3 Light Interview Kit 1 dayAudio Package - Interview 1 dayP2 Media Fee 0.5 feeExpendables 0.5 fee
Transportation –!Local 0.5 fee
Sub-Total : ProductionSub-Total : Production $! 1,800.00
Post-ProductionPost-ProductionProducer 1 hrOn-Line Edit Suite w/ Editor 2 hrGraphic Artist 2D 1 hrInternet Review (Per Project) 0.5 feeCompression Set Up Fee 1 feeCompression Any Format 1 minCompression Additional Formats 1 minArchiving - (Per Project) 0.5 fee
Sub-Total : Post-ProductionSub-Total : Post-Production $! 745.00
ShippingShipping $! 0.00Tax $! 0.00
TOTALTOTAL $! 2,735.00
Possible ExtrasPossible ExtrasPrompter 1 day $ " 325.00Prompter Operator 1 half $ " 300.00Makeup Artist 1 half $ " 350.00
Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 975.00
DESCRIPTIONDESCRIPTION QTY RATE PER DISCOUNT TOTAL
Pre-ProductionPre-ProductionProducer 1 $ ! 95.00 hr 0% $ ! 95.00Production Coordinator 1 $ ! 55.00 hr 0% $ ! 55.00
Production Assistant 2 $ ! 40.00 hr 0% $ ! 80.00
Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 230.00
ProductionProductionDirector 1 $! 425.00 half 0% $ ! 425.00Videographer 1 $! 450.00 half 0% $ ! 450.00Audio/Grip 1 $! 300.00 half 0% $ ! 300.00Camera Package HPX 300 1 $! 350.00 half 0% $ ! 350.00Lighting Package - 3 Light Interview Kit 1 $! 200.00 day 0% $ ! 200.00Audio Package - Interview 1 $! 150.00 day 0% $ ! 150.00P2 Media Fee 0.5 $! 75.00 fee 0% $ ! 37.50Expendables 0.5 $! 75.00 fee 0% $ ! 37.50
Transportation –"Local 0.5 $! 150.00 fee 0% $ ! 75.00
Sub-Total : ProductionSub-Total : Production $! 2,025.00
Post-ProductionPost-ProductionProducer 1 $! 95.00 hr 0% $ ! 95.00On-Line Edit Suite w/ Editor 2 $! 165.00 hr 0% $ ! 330.00Graphic Artist 2D 2 $! 120.00 hr 0% $ ! 240.00Internet Review (Per Project) 0.5 $! 120.00 fee 0% $ ! 60.00Compression Set Up Fee 1 $! 25.00 fee 0% $ ! 25.00Compression Any Format 1 $! 10.00 min 0% $ ! 10.00Compression Additional Formats 1 $! 5.00 min 0% $ ! 5.00Archiving - (Per Project) 0.5 $! 200.00 fee 0% $ ! 100.00
Sub-Total : Post-ProductionSub-Total : Post-Production $! 865.00
ShippingShipping $! 0.00Tax $! 0.00
TOTALTOTAL $! 3,120.00
Possible ExtrasPossible ExtrasPrompter 1 $! 325.00 day 0% $ ! 325.00Prompter Operator 1 $! 300.00 half 0% $ ! 300.00Makeup Artist 1 $! 350.00 half 0% $ ! 350.00Stock Music - (Non Broadcast) 1 $! 300.00 cut 0% $ ! 300.00
Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 1,275.00
Sunday, April 24,
DESCRIPTIONDESCRIPTION QTY RATE PER DISCOUNT TOTAL
Pre-ProductionPre-ProductionProducer 1 $ ! 95.00 hr 0% $ ! 95.00Production Coordinator 1 $ ! 55.00 hr 0% $ ! 55.00
Production Assistant 2 $ ! 40.00 hr 0% $ ! 80.00
Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 230.00
ProductionProductionDirector 1 $! 425.00 half 0% $ ! 425.00Videographer 1 $! 450.00 half 0% $ ! 450.00Audio/Grip 1 $! 300.00 half 0% $ ! 300.00Camera Package HPX 300 1 $! 350.00 half 0% $ ! 350.00Lighting Package - 3 Light Interview Kit 1 $! 200.00 day 0% $ ! 200.00Audio Package - Interview 1 $! 150.00 day 0% $ ! 150.00P2 Media Fee 0.5 $! 75.00 fee 0% $ ! 37.50Expendables 0.5 $! 75.00 fee 0% $ ! 37.50
Transportation –"Local 0.5 $! 150.00 fee 0% $ ! 75.00
Sub-Total : ProductionSub-Total : Production $! 2,025.00
Post-ProductionPost-ProductionProducer 1 $! 95.00 hr 0% $ ! 95.00On-Line Edit Suite w/ Editor 2 $! 165.00 hr 0% $ ! 330.00Graphic Artist 2D 2 $! 120.00 hr 0% $ ! 240.00Internet Review (Per Project) 0.5 $! 120.00 fee 0% $ ! 60.00Compression Set Up Fee 1 $! 25.00 fee 0% $ ! 25.00Compression Any Format 1 $! 10.00 min 0% $ ! 10.00Compression Additional Formats 1 $! 5.00 min 0% $ ! 5.00Archiving - (Per Project) 0.5 $! 200.00 fee 0% $ ! 100.00
Sub-Total : Post-ProductionSub-Total : Post-Production $! 865.00
ShippingShipping $! 0.00Tax $! 0.00
TOTALTOTAL $! 3,120.00
Possible ExtrasPossible ExtrasPrompter 1 $! 325.00 day 0% $ ! 325.00Prompter Operator 1 $! 300.00 half 0% $ ! 300.00Makeup Artist 1 $! 350.00 half 0% $ ! 350.00Stock Music - (Non Broadcast) 1 $! 300.00 cut 0% $ ! 300.00
Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 1,275.00
DESCRIPTIONDESCRIPTION QTY PER TOTAL
Pre-ProductionPre-ProductionProducer 1 hrProduction Coordinator 1 hr
Production Assistant 1 hr
Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 190.00
ProductionProductionDirector 1 halfVideographer 1 halfAudio/Grip 1 halfCamera Package HPX 300 1 halfLighting Package - 3 Light Interview Kit 1 dayAudio Package - Interview 1 dayP2 Media Fee 0.5 feeExpendables 0.5 fee
Transportation –!Local 0.5 fee
Sub-Total : ProductionSub-Total : Production $! 1,800.00
Post-ProductionPost-ProductionProducer 1 hrOn-Line Edit Suite w/ Editor 2 hrGraphic Artist 2D 1 hrInternet Review (Per Project) 0.5 feeCompression Set Up Fee 1 feeCompression Any Format 1 minCompression Additional Formats 1 minArchiving - (Per Project) 0.5 fee
Sub-Total : Post-ProductionSub-Total : Post-Production $! 745.00
ShippingShipping $! 0.00Tax $! 0.00
TOTALTOTAL $! 2,735.00
Possible ExtrasPossible ExtrasPrompter 1 day $ " 325.00Prompter Operator 1 half $ " 300.00Makeup Artist 1 half $ " 350.00
Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 975.00
Sunday, April 24,
DESCRIPTIONDESCRIPTION QTY RATE PER DISCOUNT TOTAL
Pre-ProductionPre-ProductionProducer 1 $ ! 95.00 hr 0% $ ! 95.00Production Coordinator 1 $ ! 55.00 hr 0% $ ! 55.00
Production Assistant 2 $ ! 40.00 hr 0% $ ! 80.00
Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 230.00
ProductionProductionDirector 1 $! 425.00 half 0% $ ! 425.00Videographer 1 $! 450.00 half 0% $ ! 450.00Audio/Grip 1 $! 300.00 half 0% $ ! 300.00Camera Package HPX 300 1 $! 350.00 half 0% $ ! 350.00Lighting Package - 3 Light Interview Kit 1 $! 200.00 day 0% $ ! 200.00Audio Package - Interview 1 $! 150.00 day 0% $ ! 150.00P2 Media Fee 0.5 $! 75.00 fee 0% $ ! 37.50Expendables 0.5 $! 75.00 fee 0% $ ! 37.50
Transportation –"Local 0.5 $! 150.00 fee 0% $ ! 75.00
Sub-Total : ProductionSub-Total : Production $! 2,025.00
Post-ProductionPost-ProductionProducer 1 $! 95.00 hr 0% $ ! 95.00On-Line Edit Suite w/ Editor 2 $! 165.00 hr 0% $ ! 330.00Graphic Artist 2D 2 $! 120.00 hr 0% $ ! 240.00Internet Review (Per Project) 0.5 $! 120.00 fee 0% $ ! 60.00Compression Set Up Fee 1 $! 25.00 fee 0% $ ! 25.00Compression Any Format 1 $! 10.00 min 0% $ ! 10.00Compression Additional Formats 1 $! 5.00 min 0% $ ! 5.00Archiving - (Per Project) 0.5 $! 200.00 fee 0% $ ! 100.00
Sub-Total : Post-ProductionSub-Total : Post-Production $! 865.00
ShippingShipping $! 0.00Tax $! 0.00
TOTALTOTAL $! 3,120.00
Possible ExtrasPossible ExtrasPrompter 1 $! 325.00 day 0% $ ! 325.00Prompter Operator 1 $! 300.00 half 0% $ ! 300.00Makeup Artist 1 $! 350.00 half 0% $ ! 350.00Stock Music - (Non Broadcast) 1 $! 300.00 cut 0% $ ! 300.00
Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 1,275.00
DESCRIPTIONDESCRIPTION QTY PER TOTAL
Pre-ProductionPre-ProductionProducer 1 hrProduction Coordinator 1 hr
Production Assistant 1 hr
Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 190.00
ProductionProductionDirector 1 halfVideographer 1 halfAudio/Grip 1 halfCamera Package HPX 300 1 halfLighting Package - 3 Light Interview Kit 1 dayAudio Package - Interview 1 dayP2 Media Fee 0.5 feeExpendables 0.5 fee
Transportation –!Local 0.5 fee
Sub-Total : ProductionSub-Total : Production $! 1,800.00
Post-ProductionPost-ProductionProducer 1 hrOn-Line Edit Suite w/ Editor 2 hrGraphic Artist 2D 1 hrInternet Review (Per Project) 0.5 feeCompression Set Up Fee 1 feeCompression Any Format 1 minCompression Additional Formats 1 minArchiving - (Per Project) 0.5 fee
Sub-Total : Post-ProductionSub-Total : Post-Production $! 745.00
ShippingShipping $! 0.00Tax $! 0.00
TOTALTOTAL $! 2,735.00
Possible ExtrasPossible ExtrasPrompter 1 day $ " 325.00Prompter Operator 1 half $ " 300.00Makeup Artist 1 half $ " 350.00
Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 975.00
Sunday, April 24,
Time EstimatesHistorical data
Time logs similar projects
Past budgets
Analysis
(1O+4M+1P)÷6
Used by government
© RHED Pixel
Sunday, April 24,
(1 Optimistic)+ 4 Most Likely)+ 1 Pessimistic)________________
6Sunday, April 24,
Peer ReviewNumber checking
Forgotten charges
Plausibility
“Second opinion”
© RHED Pixel
Sunday, April 24,
External ReviewPeers in different market
Strategic partners
Subject matter experts
© iStockphoto
Sunday, April 24,
Work Breakdown Structure
Key to budgeting
Identify major tasks to be completed
Keep breaking the job down into smaller pieces until you can accurately budget it and create time estimates
Get input from client and team
Sunday, April 24,
XYZ TradeshowDVD Demo Loop
Video Assets DVD with Menus Manufacturing & Packaging
Project Management
Audio Sweetening
Color Correction
Encoding
Storyboard Designs Box Art Asset Acquisition
Photoshop Menus
DVD Authoring
Disc Duplication
Assembly
Shipping
Client Communication
Quality Control
Sunday, April 24,
Sunday, April 24,
In Progress ReportsKeeping the client in the loop
Sunday, April 24,
In Progress ReportsCommunicate to the client where the project is at
Best to be proactive… delaying ‘bad’ news only makes it worse
Do not be overly optimistic or pessimistic… be realistic
Sunday, April 24,
In Progress ReportsIdentify milestones complete
Report percentage complete on tasks in progress
Identify tasks not yet started
Agree on regularity of reports with clients in advance
DON’T MAKE THEM ASK!
Sunday, April 24,
What Information to ShareKeeping the team informed
Sunday, April 24,
PreproductionName project
Load project team and manager
Post scoping document, schedule & milestones
Post budget or time requirements
Post tech brief
Collaborative scriptwriting
Sunday, April 24,
ProductionCreate shot list
Crew meeting notes
Gather graphic assets
Postproduction documents
Sunday, April 24,
PostproductionReview graphics
Review edits
Track changes
Exchange files
Compression delivery
Sunday, April 24,
Project CloseoutChange order reconciliation
Time tracking / final billing
Client asset tracking
Music reporting
Project debrief
Sunday, April 24,
Sunday, April 24,
Sunday, April 24,
Sunday, April 24,
Sunday, April 24,
Managing Employees & ContractorsYou are responsible for others
Sunday, April 24,
Time TrackingCritical for T&M Work
Evaluate your Fixed Price Jobs
Use of Software Systems
QuickBooks
Frequency
Sunday, April 24,
Crewing Websitesservices.creativecow.net
www.mandy.com
www.productionhub.com
www.craigslist.com
www.cinematography.net
Sunday, April 24,
Recruiting ContractorsJoin local professional groups
Ask peers or existing vendors
Join user group communities
DSLR meetups
meetup.com
Apple and Adobe user groups
© RHED Pixel
Sunday, April 24,
Managing Contractors Clear expectations
Job rate vs. hourly rate
Reporting frequency
Supervision
Employee status
Be careful to follow rules
http://tinyurl.com/irsindcon
© RHED Pixel
Sunday, April 24,
It’s a connected world... clients want updates
Online Tools for Project Management
Sunday, April 24,
Web Review ProsDelivery speed
Deliver to multiple people simultaneously
Scalable infrastructure
Scalability in systems for review
Interactive and collaborative tools
© RHED Pixel
Sunday, April 24,
Web Review ConsNeed to learn new “language”, skills, and software
Potentially requires investment
Higher rate of failure on delivery
OS, software and other setup variables
Potential annoyance by clients/team members waiting for downloads, etc.
© RHED Pixel
Sunday, April 24,
Keeping clients up to date
Our Solution – Base Camp
Sunday, April 24,
Base CampAlso called Project Path
Online system
Widely used
Supports common media types
Scaleable
© RHED Pixel
Sunday, April 24,
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We all need happy clients
Keeping Clients Happy
Sunday, April 24,
Keeping Clients HappyOpen & Frequent Communication
Value Added Services
Project Debriefs
Prompt Return of Assets
Pass on Praise Up the “Chain of Command”
Be seen as a resource
Awards© RHED Pixel
Sunday, April 24,
BillingEssentials for a successful project
© kentoh
Sunday, April 24,
BillingBid
Original Estimate
Budget
Scope of Work Statement
What was initially agreed upon by the client
Change Orders
Written Communication
© kentoh
Sunday, April 24,
BillingFinal Bill
Incorporates client constraints
Initial budget
Change orders
May be lower or higher… be honest
© kentoh
Sunday, April 24,
Delivering the BillPDF
Hard Copy
Fax
With Deliverables
Close the Loop
Face to Face
Phone
Email© kentoh
Sunday, April 24,
06/30/05
Date
655
Invoice No.
Metropolitan Washington Council of Govts.777 North Capitol St. N.E.Suite 300Washington, DC 20002 Attn: Brian L.
Bill To
Net 30 Days
Terms
07/30/05
Due Date
Working Lands
Job
Invoice
Balance to be invoiced upon project completionTotal
Date Work Performed Qty Rate Amount
RHED Pixel
2108-C Gallows Road
Vienna, VA 22182 703-734-7433
Production Services - Prep, Shoot, andDigitze video footage of Meeting
1 1,790.00 1,790.00
$1,790.00
Sunday, April 24,
CollectionsRun Accounts Receivable Reports
Call Accounts Payable
Be Polite
Call in Advance
Place into Contracts
Incremental Billing/Deposits
© kentoh
Sunday, April 24,
© iStockphoto
Sunday, April 24,
Sunday, April 24,
ResourcesThings to help get the job done
© RHED Pixel
Sunday, April 24,
www.facebook.com/dslrvideo
Sunday, April 24,
forums.creativecow.net/dslr
Sunday, April 24,
www.RichardHarringtonBlog.com
Sunday, April 24,
Sunday, April 24,
UnderstandingAdobe Photoshop
Photoshop for Video
Final Cut Help
Aperture Quick Tip
Producing Video Podcasts
MacBreak Work
DSLR Video
Sunday, April 24,
UnderstandingAdobe Photoshop
Photoshop for Video
Final Cut Help
Aperture Quick Tip
Producing Video Podcasts
MacBreak Work
DSLR Video
Sunday, April 24,
UnderstandingAdobe Photoshop
Photoshop for Video
Final Cut Help
Aperture Quick Tip
Producing Video Podcasts
MacBreak Work
DSLR Video
Sunday, April 24,
UnderstandingAdobe Photoshop
Photoshop for Video
Final Cut Help
Aperture Quick Tip
Producing Video Podcasts
MacBreak Work
DSLR Video
Sunday, April 24,
UnderstandingAdobe Photoshop
Photoshop for Video
Final Cut Help
Aperture Quick Tip
Producing Video Podcasts
MacBreak Work
DSLR Video
Sunday, April 24,
UnderstandingAdobe Photoshop
Photoshop for Video
Final Cut Help
Aperture Quick Tip
Producing Video Podcasts
MacBreak Work
DSLR Video
Sunday, April 24,
Understanding Photoshop
Portable Training
For iPod touch/iPhone
Videos, Quizzes & Files
FREE Until April 15
tinyurl.com/upapps
Sunday, April 24,
From Still to MotionA photographer’s guide to creating video with your DSLR
Full color case study with hands-on activities
6+ hours of training videos
www.peachpit.com/stilltomotion
Save 35% with code – TOMOTION
Free sample – tinyurl.com/fs2msample
Sunday, April 24,
Video Made on a MacFocusses on integration of Adobe and Apple software
Looks at preproduction, production, and postproduction
For video pros and new users
Emphasis on saving time
Includes 5.5 hours of training video
www.peachpit.com/videomac
Save 35% with code – MACVIDEO
Sunday, April 24,
Professional Web VideoAdd professional-level web video to your Web communications toolbox
Solid introduction to professional planning and production techniques
Audio, lighting, shooting, and editing for the web
Production management from soup to nuts in an accessible form
Sunday, April 24,
RHED Pixel (www.rhedpixel.com)
Technical Questions via Creative Cow
All Resources link from www.RichardHarringtonBlog.com
Available for consultation
Feel free to grab a business card
Richard Harrington
© Scott Kelby
Sunday, April 24,
Richard Harrington
twitter.com/rhedpixel
linkedin.com/in/richardharrington
facebook.com/RichHarringtonStuff
RichardHarringtonBlog.com© Scott Kelby
Sunday, April 24,
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