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Planning Your Office 365 Hybrid Deployment
A webinar by: Freedom House American Technology Services April 9, 2014
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Our Speakers
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Danesh Hussain
Director, Network Services
American Technology Services
Marcelo Gonzalez
Manager, Network Services
American Technology Services
Keith Berner
Senior Manager, IT
Freedom House
You’ve heard a lot about Office 365.
Flexibility
Cost savings
Predictable costs
Bundling
Reliability
Why Office 365?
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Features Cutover Staged Hybrid
Ability to perform POC (Proof of Concept) X
Unified GAL (Global Address List) X
Secure Mail Routing between environments X
Collaboration (free/busy & calendar sharing) X X
Ability to move mailboxes between environments X X
Message Tracking, Mail Tips, and Mailbox Search X X
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Available Features by Deployment Type
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Office 365 & Migration Paths
Current Email System < 2,000 Users > 2,000 Users
Exchange 2003 Cutover -or- Staged Staged
Exchange 2007 Cutover -or- Staged Staged -or- Hybrid*
Exchange 2010 Cutover -or- Hybrid Hybrid
Exchange 2013 Cutover -or- Hybrid Hybrid
Benefits of a Hybrid Deployment
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Control
Management
End-User Experience
Rollback
Collaboration
Messaging system requirements
User limit
Long-term strategy
Collaboration
Public folders (can only access one tree at the time)
Email volume
Considerations
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Senior skills on the back-end to deploy hybrid environment - May not be available in-house - Need to be familiar with Power Shell
Exchange versions - Will you need new equipment/Exchange
licensing?
Setup costs Cost of Office 365 plan licensing Backup/DR costs (depending on industry
requirements) Microsoft’s nonprofit pricing
Cost & ROI Implications
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Preparing & Configuring A Hybrid Deployment
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Determine if Hybrid is for you
Cost & ROI calculations
Select an Office 365 plan
Configure systems & Exchange server
Internal training Pilot testing (POC)
& adjustments Phased mailbox
migrations Complete migration
Anti-spam & anti-virus feature - Two layers of protection if you already have an existing filtering service
System requirements - Make sure all requirements are met before deployment
LOB applications testing - Make sure they are compatible with Office 365 mailboxes
Limitations - Be aware of the limitations and align them with your needs
Best Practices
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Freedom House is an independent watchdog organization dedicated to the expansion of freedom around the world. Freedom House conducts research and advocacy on democracy, political freedom, and human rights. Freedom House is head quartered in Washington D.C. with multiple offices in the U.S. and around the world.
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Case Story: Freedom House
http://www.freedomhouse.org/
Freedom House: Concerns & Requirements
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Requirements & Challenges Solutions
Single sign on (SSO) - ADFS - Directory Synchronization
Enhanced security for web app access
- ADFS - “2FA” through a 3rd-party
Limit the locations from which people can access mailboxes via Outlook
ADFS
ACL for mobile devices Mobile device access policies
Enhanced security for mobile device access
Mobile device mailbox policies
Determine if Office 365 is for you
Determine your migration path
Carefully plan, test, and make adjustments
Talk to partners and peers to get feedback
Summary
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Thank You!
Marcelo Gonzalez
Manager, Network Services
American Technology Services
mgonzalez@networkats.com
www.networkats.com
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Danesh Hussain
Director, Network Services
American Technology Services
dhussain@networkats.com
www.networkats.com
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