Personal Productivity - Rochester Christian Church Productivity.pdfPersonal Productivity Pastor...

Personal Productivity

Pastor Richard Crisco

and Paul Morris

Welcome to Tonight’s

Business Builder Seminar

Kingdom Business Leaders

Please share your success stories with us:

• Your name; • The name of your business; • The nature of your business; and • A recent milestone, goal, accomplishment or

important event.

Business Builder Achievements

Return your library items!

Please don’t make us call/email you about them. Other people would like to use them, too.

Friendly Reminder

Creating a Successful Marketing Plan May 14, 2015 @ 6:30PM Leeann Starr • Evaluating target customer segments • Optimal product/service features and benefits • Promotional tactics • Product or service delivery • Strategic pricing

Upcoming Seminar

In order to attend, please RSVP for each event to: business@rochesterfirst.org

or sign up in the church foyer.

Pastor Richard Crisco

and Paul Morris

Welcome to Tonight’s

Business Builder Seminar

7 Characteristics of

Successful People:

1. They have clearly defined,

measurable goals.

Successful People:

2. They stay focused on those

goals.

Successful People:

3. They acquire the necessary

training and resources to

fulfill those goals.

Successful People:

4. They avoid “problem-oriented”

people, and surround

themselves with “solution-

oriented people.

Successful People:

5. They refuse to let obstacles

stop them or change their

goals.

Successful People:

6. They do what unsuccessful

people are not willing to do.

Successful People:

7. They use their time wisely.

Psa. 90:12 So teach us to number our

days, that we may apply our hearts

unto wisdom.

Eph. 5:15 See then that ye walk

circumspectly, not as fools, but as wise,

16 Redeeming the time, because the

days are evil.17 Wherefore be ye not

unwise, but understanding what the

will of the Lord is.

“The character and career of a

young person depends on how he

or she spends spare time.”

-J. Oswald Sanders

“Time is what we want the

most but we use the worst.”

(William Penn)

8 hours per day - sleeping.

3 hours per day - meals and

conversation.

10 hours for work and travel per

day for five days.

Leaving 41 hours per week

of free time.

Most people live according

to their clock instead of

their compass.

More important than

prioritizing your schedule

is to schedule your

priorities.

What does it matter

how much we do

if what we are doing

is not what matters most?

Thus we often sacrifice the

important things in life

on the altars of the urgent.

Time Wasters:

1. Lack of vision and

priorities.

Time Wasters:

2. Not saying “No”.

…for such responsibilities the

Lord is not required to supply

the extra strength needed.

Time Wasters:

We must learn to say no to the

“good things” in order to make

time for the “Best Things”!

Time Wasters:

3. Lack of Urgency.

Time Wasters:

4. Lack of Planning.

Many leaders do not recognize

the value of planning.

Time Wasters:

Too many leaders let their

calendars control them

instead of them controlling

their calendars.

Time Wasters:

5. Indecisiveness

(Lack of confidence or

security)

Time Wasters:

6. Procrastination

(Lack of discipline)

Time Wasters:

7. Distractions:

TV, Internet, Smartphone,

Video Games, Email, Text

messages, etc.

Time Wasters:

8. Too many things at the

same time.

Time Wasters:

9. Interruptions

Telephone calls, unexpected

visitors, unforeseen problems.

Time Wasters:

10. Looking for lost things.

Poor organizational skills!

Making Your Time Work For You!

1. Learn how to utilize a

calendar.

Your calendar can be a powerful

tool or a beast of burden.

2. Select the task(s) that you

want to complete before a

certain time or date.

Calculate how much time you’ll

need to accomplish it.

Add a little extra time realizing that

everything will take longer then you

anticipated.

3. Place time slots in your calendar

to work on these projects.

Be disciplined and do not allow events or

people to invade your appointed work

times. (Only true emergencies

are exceptions.)

4. Learn when you are at your best

and how long you can

concentrate on one task so that

you can use your time

effectively.

5. Be sure you have all of the

resources and personnel needed

before you plan to work on a

project.

6. Stay ahead!

Contrary to popular belief, you

can work better when you are not

under pressure.

This will also prevent you from

getting in a bind if something

unexpected goes wrong.

Presented by

Paul Morris

Why is this important?

A few thoughts:

We will all be held accountable at some point for how we have used the time that we have been given.

“The main thing is to make sure that the main thing is the main thing... The only thing that I can’t get more of is time.”

– Lance Valentine (Pro Angler)

Why is this important?

In other words, DON’T be like these guys:

A Framework for Evaluating Managerial Time Usage

Managing People

Training & Development

Administrative / Paperwork

Lost Time / Unproductive Time

Work Managing

People Administrative

/ Paperwork Training &

Development Lost Time /

Unproductive

DISCLAIMER & WARNING

A Framework for Evaluating Personal Time Usage

My “Job”

Personal Growth / Development

“Gotta Do”

Wasted Time / Unproductive Time

My “Job” Goals “Gotta Do” Personal Growth

Unproductive

My “Job”:

• Your business / job or source of income

• May or may not be paid $ or “profitable”:

– “Homemaker” or “caring for my child / parent / spouse” would be included in this

– School and homework would be included in this for students

– Heavy-duty volunteer work counts (for retired folks)

• Likely where you spend the largest share of your weekday waking hours

Unproductive

Goals:

• Time spent productively working towards your long or short-term Goals in support of your Mission

• Should be “SMART” Goals, should be written down – “goals” are not written down, they are just fantasies

– “Goals” are written down, official, SMART Goals

• Includes time setting, tracking, celebrating attainment of Goals

• Also includes “Job”-related Goals

• Volunteer time – for most of us (assuming Goals-related)

• We have held a session re: Personal Mission & Goals; suggest you watch it if you weren’t here

Unproductive

Personal Growth & Development:

• Time you spend on building a better YOU or building others

• Includes time spent on:

– Training (today’s session counts) yourself or others

– Spiritual growth

– Personal learning (reading books could be included)

– Education / ongoing education, professional certifications

– Learning how to do new things

– Reading books from which you will learn

• Some overlap with Goals is possible - and likely

Unproductive

Stuff I “Gotta Do”:

• Time on things that aren’t particularly productive but you just “gotta do” them

• Examples include:

– Doing your income taxes (or having them done)

– Paying the bills each month

– Housecleaning, yard work (unless this is your “job”)

– Driving to & from your “job”

• Do it, but do it with efficiency and speed

• Can someone else do it for me cost-effectively?

Unproductive

Unproductive / Wasted Time:

• Too much of this indicates you are either disorganized, or constantly in crisis mode, or lazy, sick or something

• Any time NOT in one of the other categories OR wasted time

• Includes time dealing with crises, RE-doing things, doing things that are just not worthwhile or productive at all

• Includes dead time in automobiles, planes, etc.

• TV, internet, movies, video games, social media

• You should have some of this, not enough is an issue

• Personal down-time, vacations (Covey: “Sharpening the Saw”)

My “Job” Goals “Gotta Do” Personal Growth Unproductive

How much time should I have in each category?

It depends on YOU

• It is important to have “balance”

• Balance doesn’t mean they are equal

• Where are you in life?

– Retired? Less time on My “Job”, more on Goals or Personal Growth

– Young professional / student? “Job”, Goals, and Personal Growth take on different dimensions and blend together much more

Unproductive

How much time do you think is appropriate for you?

_______ % + ______ % + _______ % + ______ % + _______ %

= 100%

Unproductive

How much time do you think you are actually using?

_______ % + ______ % + _______ % + ______ % + _______ %

= 100%

Unproductive

_______ % + ______ % + _______ % + ______ % + _______ %

= 100%

______ hrs + _____ hrs + ______ hrs + _____ hrs + ______ hrs

Unproductive

_______ % + ______ % + _______ % + ______ % + _______ %

= 100%

= 112 hours / week

7 days x (24 hours – 8 hours sleep)

Unproductive

_______ % + ______ % + _______ % + ______ % + _______ %

= 100%

= 112 hours / week

7 days x (24 hours – 8 hours sleep)

Take a minute and estimate how much time you have in each.

Calculate “Unproductive” last – after the others are filled in.

Unproductive

Perception vs. Reality

How some highly educated, professional individuals typically told me their time should be spent:

35% 25% 15% 20% 5

What they said they thought it was actually like:

35% 25% 15% 20% 5

40% 20% 20% 15% 5

What they said they thought it was actually like:

After following them around, gathering data, and compiling, they actually typically looked something like this:

35% 25% 15% 20% 5

40% 20% 20% 15% 5

10% 5 35% 5 50%

Getting Yourself Aligned

Application Questions:

• Where do I need to restore balance?

• What are the things that cause me to spend too much time in “Gotta Do” and Unproductive?

• Am I constantly stuck in “Gotta Do” or Unproductive? Why?

• What do I need to do in order to change this?

• Am I putting enough time into my Personal Growth?

• Am I spending time productively towards my Goals?

• How can I “find” more time for Goals and Personal Growth?

• How can I convert Unproductive or “Gotta Do” time?

Unproductive

Reclaiming Your Time

• Convert commute time to productive time • Never lose your keys, phone, etc. • Make your leisure time socially or professionally productive • Watch TV selectively, keep books and projects ready • Have a Goals binder / folder / scrap book • Don’t let your mobile/smartphone/tablet/laptop run out of power • Make Christmas / Birthday gift buying easy, fast and creative • Schedule down time • What to do when you’re bored or stuck at home • “Never eat alone.” • Give your time to people who deserve it. (Jim Rohn) • Take a picture of valuable info with your phone…

• Keep handy notes in your PDA / smartphone. Some of the notes in Paul’s phone right now include: – Part model and part # for his car, personal laptop battery and boat

battery specifications as well as some warranty #’s and related data – Some favorite Bible verses and thoughts about them – Books he wants to read – GPS waypoint locations where he wants to try fishing – Some miscellaneous things he needs to pick up at the store – List of fishing lures he wanted to try out – Restaurants someone has recommended to him (next time he and his

wife want to go out for dinner, he has ideas for good places) – Clever quotes and jokes he seems to think are funny – List of people he’d like to take fishing with him and his available dates – Some charitable donations he’d like to make (when funds available) – A few favorite recipes

• Keep handy notes in your PDA / smartphone. Some of the notes in Paul’s phone right now include: – His personal conference call dial-in number and login – Reminders of login credentials (reminders, NOT the actual credentials) for

websites he uses – Phone number for real-time weather reporting for fishing on big water – Lists of things he needs to discuss with various people (e.g. Richard Crisco

and others) the next time they meet/talk – His gift ideas for family (his PDA is password protected!) – List of things to remember to take on fishing trips – Home repair/maintenance projects he needs to look after – Some quotes from famous people that he likes – Data re: depth curves for some of his favorite fishing lures (are you seeing a pattern here?) – Technical questions from a book he read (to ask an expert about when he meets one)

• Focus on reducing the “Gotta Do” and Unproductive categories

• This is where time drains are to be found

• How do I spend less time on “Gotta Do” and avoid Unproductive?

• What are your top 5 time drains in these categories?

• How will you reclaim some or all of that time?

• What will you use the time for?

• Focus on adding to the Goals category

Time Drain Description

“Gotta Do” (GD) / Unproductive (U)

How much time can I reclaim?

How will I reclaim it?

What will I use the time for?

Final Thoughts

Everything you need to accomplish your mission, your purpose, in life is within your reach.

If you fill your life with worthwhile undertakings and keep at them, you will not have regret for what would have been, what should have been, or what could have been; you will be focused on what is possible and how to turn the possible into the probable.

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