PeopleSoft Talent Acquisition Manager (TAM) Ambassador's Meeting October 17 th, 2006

PeopleSoft PeopleSoft Talent Acquisition Manager (TAM)Talent Acquisition Manager (TAM)

Ambassador's MeetingAmbassador's Meeting

October 17October 17thth, 2006, 2006

AgendaAgenda

• Development Process Development Process • New Hiring ProcessNew Hiring Process• Differences/BenefitsDifferences/Benefits • What is Not ChangingWhat is Not Changing • Not in PeopleSoftNot in PeopleSoft • Transition to PeopleSoftTransition to PeopleSoft • TrainingTraining• QuestionsQuestions

Development ProcessDevelopment Process

• Who is on the development team?Who is on the development team?

• What is a subject matter expert (SME)?What is a subject matter expert (SME)?

• What is Interactive Design Prototype What is Interactive Design Prototype (IDP)?(IDP)?

• How will testing work?How will testing work?

• Where we are in the process?Where we are in the process?

Questions Questions

• How long does it take to hire someone?How long does it take to hire someone?

• How often do you use rolling deadlines?How often do you use rolling deadlines?

• Do you have resumes come into HR or Do you have resumes come into HR or directly to your department?directly to your department?

• Do you use Cardiff or PeopleAdmin?Do you use Cardiff or PeopleAdmin?

• What is PeopleSoft Talent Acquisition What is PeopleSoft Talent Acquisition Manager?Manager?

PeopleSoft TAM Process FlowPeopleSoft TAM Process Flow

Department creates SR

Approval of SR and Post

to web

SR is removed from the

web

Department reviews

applicants

Department interviews selected

applicants

Department selects finalist

Final offer approved

Department makes offer

to final candidate

Hiring departments submit SR’s for approval electronically

Approval location delivered with PeopleSoft TA

Approval location delivered with PeopleSoft TA

Department submits offer approval electronically

What is different?What is different?Current Process PeopleSoft TAM

How resumes are received Paper, email Online

Rolling deadlinesevery week, every 2 weeks

Can extend deadline

When can department see resumes

Up to 3 days after SR closed

As applicants apply

Number of approvals 3 approvals 2 approvals

Storage of resumes/applications

Paper copies filedApplications stored in system

Contact applicants regarding status

Paper (letter) Email, paper (letter)

ApplicantsApplicants

• Apply onlineApply online• Not accepting unsolicited resumesNot accepting unsolicited resumes• Once set up account, can apply same Once set up account, can apply same

information each time they applyinformation each time they apply• Need email accountNeed email account• SearchingSearching

– Job Families– Key word– Location

What is NOT ChangingWhat is NOT Changing

• How SRs are approved within How SRs are approved within departmentsdepartments

• Background Check/Fingerprint processBackground Check/Fingerprint process

• Will need to complete HPRWill need to complete HPR

• New employee will still complete new New employee will still complete new hire packethire packet

NOT in PeopleSoftNOT in PeopleSoft

• Emergency HiresEmergency Hires

• WaiversWaivers

• Use of Search FirmsUse of Search Firms

““PeopleSoft TAM = Open PeopleSoft TAM = Open Recruitment”Recruitment”

Applicant Advanced Search

Keyword search

Search by location

Search by job family

Managers Screen

BenefitsBenefits

• HPR will go away when PeopleSoft HCM HPR will go away when PeopleSoft HCM is implementedis implemented

• Reposting jobs is easierReposting jobs is easier• Increased reporting capabilitiesIncreased reporting capabilities

• Hiring cycle time• Cost per hire• Advertising costs

• Contacting applicants through emailContacting applicants through email• Web based applicationWeb based application

Future AdditionsFuture Additions

• Departmental workflow for approvalsDepartmental workflow for approvals

• Background checks completed online Background checks completed online by applicantby applicant

• One location for jobs at ASUOne location for jobs at ASU– Students– Faculty

Transition to PeopleSoft TAMTransition to PeopleSoft TAM

• All SRs removed from current system All SRs removed from current system

• SR’s with rolling deadlines will not SR’s with rolling deadlines will not extend past launch dateextend past launch date

• Close SR’s, review pools, repost in Close SR’s, review pools, repost in PeopleSoft if necessaryPeopleSoft if necessary

TrainingTraining

• What’s in the training?What’s in the training?

• What’s available so far?What’s available so far?

• Training calendarTraining calendar

• What will training look like?What will training look like?

Questions?Questions?