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Paul DeRose
Vice President, Administrative Services
Week of February 18, 2019
Allocation amounts in Millions
Instructional = $28.0 (45.9%)
Institutional Support = $11.1 (18.2%)
Student Services = $7.2 (11.8%)
Operations = $7.2 (11.8%)
Academic Support = $5.8 (9.5%)
Scholarships = $1.7 (2.8%)
FY18-19 Operational Base Budget = $61.0
Allocation amounts in Millions
Payroll & Benefits = $48.3 (79.2%)
Contractual Services = $3.3 (5.4%)
Fixed Charges = $2.9 (4.8%)
Interfund/Misc = $2.0 (3.3%)
Student Aid = $1.6 (2.6%)
Capital Equipment = $1.5 (2.4%)
Supplies = $1.2 (2.0%)
Travel = $0.2 (0.3%)
FY18-19 Operational Base Budget = $61.0
Examples Include:
Salary Savings
Enrollment Growth
Attrition
Budget Allocation Model
Additional Efficiency of Utilities
Budget becomes available to reallocate for campus priorities.
Strategic Planning Online (SPOL) software
PLAN and forecast
• Evaluation of department needs
ALIGN to college priorities (strategic plan)
• New budget cycle begins every February
ALLOCATE budget based planning and prioritization
• PC’s base budget for FY20-21
Note: all base budget allocations for FY20-21 must be
supported by department planning and reflected in SPOL.
- based on 8% decline in FTSE for FY18/19:
Electricity = $200,000
Outstanding Student Debt = $100,000
IT Equipment Replacement = $200,000
Operations Supplies = $100,000
Football Closure = $220,000
New Construction = $80,000
DRC Part-time Wages = $100,000
Total: $1,000,000
“One-time” funds may become available via:
Vacancy Savings
Salary Differential
Change in business practices
Carryforward (up to 3%) from previous fiscal year
Budget Savings from Full-Time Personnel Changes during FY18-19
(as of 12-31-18)
Prorated Prorated Vacancy Savings Salary Differential
Classified Staff: $ 529,624 $ (110,587)
Executive: $ 0 $ 19,617
Faculty: $ 118,217 $ 201,448
Total: $ 647,841 $ 110,478
Innovation Initiative Funds - 3 proposals $47,000
Phi Theta Kappa - student and faculty travel $24,000
Librarian (short-term) - thru 05/10/19 $55,218
Rat remediation - OSW107 $45,132
E building remodel - 1st floor (CERL) $60,778
Student Services Specialist (short-term) - thru 06/30/19 $25,579
Search firm to hire IA Director $5,500
Cheer shoes and gear for 15 students $3,375
Centennial Celebration - Campus Banners $2,958
F Building remodel - 2nd floor (CTL/IA/ISS) $27,852
P/T Assistance for President’s Office - Kelly Services $20,000
Retention of Salary Savings for President’s Office $39,771
Total: $499,403
Usage of One-Time Funds
Online Legal Research Database - Westlaw $22,800
P/T Assistance for Marketing Dept. - Communications $20,000
Student Services Analyst (short-term) - thru 06/30/19 $16,850
Job Postings on AACC website $4,590
Service Learning Specialist (short-term) - thru 06/30/19 $24,000
Recruitment/Outreach Spec. (short-term) - thru 06/30/19 $24,000
Assessment Coordinator (short-term) - thru 06/30/19 $30,000
Gas kiln $38,000
Electric kiln $8,800
Dual Enrollment - Student Services Specialist Sr. (short-term) - thru 6/30/20 $48,327
Advisement - Student Services Analyst (short-term) - thru 6/30/20 $59,203
CTL - Course Production Specialist Sr. (short-term) - thru 6/30/20 $48,327
CTL - Instructional Services Coordinator Sr. (short-term) - thru 6/30/20 $63,347
FOCUS magazine (Alumni) $35,000
Digital messaging (Alumni) $7,000
Recruitment & Advertisement of open positions (HR managed) $25,000
Electronic door access for college buildings $50,000
Shareable QM coursework for COM110 & COM263 $5,500
Total: $388,504
Usage of One-Time Funds
Note: the next set of College priorities will be announced at the beginning of April 2019
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