Participant Recruitment Boot Camp 08 2017 Day 2 · Participant Recruitment Boot Camp Day 2 CTRC...

ParticipantRecruitmentBootCampDay2CTRCConferenceRoom#1045Burnett-WomackBuildingAugust29-30,2017

NCTraCS RecruitmentServicesUNCChapelHill

Overview

¨ AgendaOverview¨ Housekeeping¨ Presentations¨ Evaluations/Sign-ups

Agenda– Day2MorningSession

¨ August30,2017

10:00 UsingCTRCResources10:30 UsingMyUNCChartforRecruitment11:00 TipsforRecruitinginPracticesand

Entities11:30 NutritionServices &RIC/TIN

TrialInnovationResources12:00 LunchandNetworking

UsingCTRCResources

JanetteGoins,DirectorofNursing,CTRC

UsingCTRCResources

¨ AdditionalResourcesandslides¨ https://tracs.unc.edu/index.php/services/ctrc

UsingMyUNCChartforRecruitment

EdFinerty&StephanieMascaro,UNCHealthcare

UsingMyUNCChartforRecruitment

¨ AdditionalResources:¨ ContactEdFinerty

¤Edmund.Finerty@unchealth.unc.edu¨ orStephanieMascaro

¤Stephanie.Mascaro@unchealth.unc.edu

TipsforRecruitinginPracticesandEntities

DianePowers&DianeTowle,UNCHealthcare

TipsforRecruitinginPracticesandEntities

¨ AdditionalResources:¨ ContactDianePowers

¤Diane.Powers@unchealthcare.unc.edu¨ OrDianeTowle

¤Diane.Towle@unchealthcare.unc.edu

NutritionServicesTrialInnovationNetworkResources

BethMacintosh,NutritionServices,UNCHealthcareCarolBreland,NCTraCS

NutritionServices

qAdditionalResourcesandinformation:qContactBethMacintoshat

qBeth.Macintosh@unchealthcare.unc.edu

TrialInnovationNetworkResources¨ Moreinformation,webinarsandtools:

¤ https://trialinnovationnetwork.org/¨ Recruitmentwebinarsarchive“TheArtofRecruitment”sharedby

VanderbiltUniversity¤ https://trialinnovationnetwork.org/webinar-archive/?key-

element=1680

q CollaborationWebinarComingup!Oct2,2017:q “OnlineScreenerandSurveyParticipants- TheGood,theBad,and

theRogue”q Registerat:q https://trialinnovationnetwork.org/elements/collaboration-

webinars/

LunchBreakandNetworking

All

Agenda- Day2– AfternoonSession

¨ August30,2017

1:00 ParticipantCompensation1:30 PrintAdvertising- Flyers,Letters,Emails2:00SocialMediaMarketing2:30 RecruitmentBudgeting/Risk

Management3:00 TourofCTRC

ParticipantCompensation

ChristineNelson,OfficeofClinicalTrials

ParticipantCompensationAdditionalResources¨ IRBSOPs

¤http://research.unc.edu/files/2012/11/CCM3_037329.pdf

¤RecruitmentIncentivesSOP26¤ InformedConsentSOP28¤RecruitmentAdvertisingSOP25pg.94¤SocialSecuritynumbercollection:SOP24.6pg.97

¤SScollectionappliestoallparticipants!

ParticipantCompensationAdditionalResources¨ Imprest checkingaccountsetup:¨ http://financepolicy.unc.edu/policy-procedure/306-imprest-

checking-bank-accounts/306-1-establishing-an-imprest-checking-bank-account/

¨ CashAdvancesforSubjectPaymentsthroughUNCDepartments

¨ http://financepolicy.unc.edu/policy-procedure/307-cash-advance/

¨ Comingsoon!BankofAmericaCards.ChecktheOCTwebsiteformoreinformation¤ http://www.oct.unc.edu

PrintAdvertising- Flyers,Letters,Emails

CarolBreland

AdvertisingResources

q IRBSOPs25¨ https://tracs.unc.edu/index.php/services/recruitment-services/tactics

¨ Flyertemplate:Usethiscustomizableflyertemplate(inMicrosoftWord)tomakeaflyerforyourresearchstudy.| downloaddoc

¨ UNC-ChapelHillMassE-mailisatoolforrequestinganddistributingofficialUNC-ChapelHillmessagesthroughe-mail.AccessthisserviceusingyourUNCcredentials.| visitwebsite

SocialMediaMarketing

KathleenMottus,NCTraCS CARES

SocialMediaAdvertising

¨ AdditionalTrainingResources:¨ FacebookAdvertising¨ https://www.lynda.com/Facebook-training-tutorials/429-0.html

¨ Twitter:¨ https://www.lynda.com/Facebook-tutorials/comparison-Facebook-

Twitter/490093/504080-4.html.¨ Findhashtags,scientificconferences,twitterchats:

https://www.symplur.com.¨ ScheduletweetsandFBposts:

¤ https://hootsuite.com¤ https://www.cnet.com/pictures/6-ways-to-schedule-your-tweets.

RecruitmentBudgeting/RiskManagement

CarolBreland,ResearchRecruitment,DirectorNCTraCS

RecruitmentBudgeting/RiskManagementAdditionalResources

¨ BudgetingandRiskManagementChecklist:¨ https://tracs.unc.edu/index.php/services/recruitment-services/strategies

¨ ContactCarolBreland,NCTraCS RecruitmentServicesat:

¨ carol_breland@med.unc.edu

CTRCTour

KathyGuerrero,DirectorofNursing,CTRC

CTRCTour

¨ AdditionalCTRCServicesandPhone/EmailContacts:

¨ https://tracs.unc.edu/docs/ctrc/CTRC_Outpatient_FAQs.pdf