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PRIASoft
Panchayati Raj Institutions Accounting Software
Objective
• To facilitate better financial management of Panchayati Raj Institutions (PRIs) by bringing about transparencyand accountability in the maintenance of accounts thereby leading to better credibility and ultimately strengthening of PRIs
Stakeholders
PRIASoft
C&AG
State AG/PR Deptt.
Societies (DRDA)
BDO
ZP
BP
GP
Citizen
PRIASoft - Features
• Simplicity
• Simple & Easy to Use
• Double Entry Accounting concepts hidden from end users
• Panchayats only need to understand the use of four vouchers generating all reports automatically
• Standardization
• Based on the 4-tier Simplified Model Accounting Format recommended by C& AG
• Follows Double-Entry, Cash Basis of Accounting
PRIASoft - Features
• Focus on Schemes• Central Government Schemes available uniformly
across the country
• State Government Schemes available uniformly across the State
• Schemes divided into components and sub-components
• Mapping of schemes/components with account heads
• All receipts and payments captured at scheme/component level
• Account Head details hidden as much as possible facilitating easy voucher entries
PRIASoft - Features
• Adaptability
• Can be easily configured to meet State-Specific needs
• Can be used in State’s official language
• Security
• Completely Security-Audited
• Data is passed over a secure network
• Audit logs of all transaction data maintained by the system
• Availability
• Web-based software, available 24X7
• Transparency
• Reports available in public domain
PRIASoft - Features
• Two Stage Data Entry
• Operator
• Administrator
• Alerts on Important Transactions Thru
• SMS
PRIASoft Sections
Master Entry
Period End Procedures
Transactions
Reports
Captures the Master Data (Account Heads / Bank / Treasury /Post Office / Scheme / Stock etc)
4 Vouchers
(Receipt/Payment/Contra/Journal)
Bank / Treasury / Post Office
Reconciliation
Receivables /Payables
8 Formats prescribed by C & AG
Additional Accounting Reports
such as Ledger Book, Journal
Book etc.
Day Book Closing Month Book Closing Year Book Closing
How to start using PRIASoft
C&AG
Define Central Govt. Schemes
Map Central Govt. Schemes to Accounting
Heads
State Admn.
Define State Govt. Schemes
Map State Govt. Schemes to Accounting Heads
Map Central & State Govt. schemes to
ZP/BP/GP
Define State Level Banks
Accounting Entity (ZP/BP/GP)
Define required District level branches of National & State
level banks & Treasuries (by ZP)
Define Bank/PO/Treasury A/cs
Set Financial Year
Enter OB
Enter Transactions
Perform Period End Procedures
Generate Reports
Opening Balance
• Every Panchayat that decides to use PRIASoft should first prepare a Statement of Affairs and then enter the same in PRIASoft as Opening Balance.
• Opening Balance can be modified till the first Day Book is closed
• The System provides provision to enter Opening Balances of amounts available in Panchayat’s Own Fund and Schemes
• Balances available in Cash in Hand and various accounts in Bank, Treasury and Post Office under various schemes can be recorded.
• OB of any advances given to employees and agencies under own funds/schemes can also be recorded
• Opening Balance for subsequent years are automatically calculated by the system
Voucher Entries
Four Types of Voucher Entries are possible:
• Receipt Voucher
• Payment Voucher
• Contra Voucher
• Journal Voucher
Receipt Voucher
• A Receipt Voucher would be required by a Panchayat to record or capture the details of any inflow of funds for the Panchayat.
• Panchayati Raj Institutions may receive money as• Direct Receipt• Transfer Receipt (money transferred to them by other
PRIs)• Advance given by other panchayats to do deposit work• Refund of Advance ( Advance refunded by other PRI)• Refund of Excess Payment• Cancellation of Cheques• Refund of OB Advance
Payment Voucher
• A Payment Voucher would be required by a Panchayat employee to record the details of any outflow of funds from the Panchayat
• The outflow of funds incurred by the Panchayat could be related to• Actual Expenditure incurred by the Panchayat• Transfer of Funds to other Panchayats• Payment of Advance to other Panchayats, Line Departments,
Agencies or Employees
• PRIASoft also allows cancellation of receipts through Payment voucher
Payment Voucher
• Payment Voucher can also be used to record adjustment of
• Advances recorded in OB
• Advances made through Payment Voucher
• Stock Advances
• Various deductions such as Royalty, VAT etc.
Work/Case Record
• PRIASoft allows the Panchayat to capture the details of Work
• Expenditure can be booked against a specific work
• Advance can be given by a Panchayat to another on a specific work
• Expenditure on a work can be booked under more than one source of fund (scheme or own funds), as specified in
the work approval details
Contra Voucher
• A Contra Voucher would be required by the Panchayat to record any transactions occurring between cash-in-hand and bank/treasury/post office and vice versa and also between two bank/treasury/post office accounts.
• Contra voucher can only be used to record the transactions that occur within a scheme or its components
Journal Voucher
• Journal Voucher would be needed by a Panchayat to record any book adjustment/rectification (from one Account Head to another Account Head)
• Journal Voucher can be used by Panchayats to do
• Receipt Rectification
• Payment Rectification
• Advance Rectification
• Advance /OB Adjustments
• Deductions
• Freeze Opening Balance
• Freeze all the Vouchers pertaining to all the schemes for that Day
• System will not allow freezing of payment voucher if sufficient funds is not available in the corresponding Scheme/Component from which the payment is being made Day Book
Closing
• Close Day Book for all the days
Month Book Closing
• Close Month Book
• Reconcile all the accounts maintained by PRIs in Bank/Treasury/Post Office
Reconciliation
• Grand Total of Part A/Part B of annual receipt//payment account should match
Year Book Closing
• Opening Balance for the next year computed
Voucher Entry for Next Year
Period End Procedures
Bank/PO/Treasury Reconciliation
• PRIASoft allows the Panchayat to compare its own Cash Book with Bank/PO/Treasury Pass Book and generate a reconciliation report
• Reconciliation can be done once in a month
Monthly Reconciliation Statement
Master Entry
• Set Financial Year• Treasury• Treasury Account• Bank Branch• Bank Account• Post Office• Post Office Account• Opening Balance• Cheque Books• Employee• Resident• Agency• Stock• Work/Case Record
PRI-Wise Reports
• Day Book
• Monthly Cash Book
• Scheme- wise Cash Book
• Ledger Book
• Journal Book
• Scheme Wise Cheque Receipt Details
• Scheme Wise Cheque Issued Details
• Register of Advances
• Register of Receivables and Payables
• Annual Receipt and payment Account
• Scheme Wise Annual Receipt and payment Account
• Consolidated Abstract Register
• Monthly Reconciliation Statement
• Stock Register
• Opening Balance Report
• Bank/Scheme wise List of Accounts
• Scheme Wise Trial Balance Report
• Trial Balance Report
• Transaction Report
• Fund Diversion Report
• Subsidiary Cash Book(Consolidated,Govt.Account, Panchayat Samiti)
• Deduction Report
• Vouchers Report
• Cheques Issued but not yet Presented
• Cheques Deposited but not yet Realised
• Cheques Received but not yet Deposited
• Account Wise Cash book Report
• Statement for the functions listed in eleventh schedule
• Audit Log
• Work Wise Expenditure Report
PRI-Wise Reports
Day Book
Monthly Cash Book
Scheme-Wise Cash Book
Ledger Book
Journal Book
Scheme wise cheque receipt Register
Scheme wise cheque issue Register
Register of Advances
Register of Receivables and Payables
Annual Receipt and Payment Account
Scheme wise Annual Receipt and Payment
Account
Consolidated Abstract Register
Monthly Reconciliation Statement
Stock Register
Opening Balance Report
Bank/Scheme Wise List of Accounts
Scheme Wise Trial Balance Report
Trial Balance Report
Transaction Book
Fund Diversion Report
Consolidated Subsidiary Cash Book
Govt. Account Cash Book
Panchayat Samiti Cash Book
Deduction Report
Voucher Report
Cheques Issued but not yet Presented
Cheques Deposited but not yet Realized
Cheques Received but not yet Deposited
Account Wise Cash Book
Statements for functions listed in
11th schedule
Audit Log Report
Work Wise Expenditure Report
PRIASoft Reports – Scheme-wise
• Scheme-wise Cash book• Scheme-wise Receipts & Payments• Scheme-wise Ledger Book• Scheme-wise Journal Book• Scheme-wise Summary Report
Statistics : Total No. of Panchayats
on Board
57
No. of Panchayats with Master Entry
No. of Panchayats with Vouchers
Zila Panchayat 446 443
Block Panchayat 4,995 4,906
Gram Panchayat 1,83,183 1,70,035
1,88,624 1,75,384
Statistics (Contd.)
Total No. of Transactions Entered
Total Value of Transactions entered (in Crores of Rs.)
Receipts Vouchers Payments Vouchers
Zila Panchayat 6,76,410 11,05,907
Block Panchyat 10,38,401 45,60,640
Gram Panchayat 1,85,51,974 2,00,26,411
2,02,66,785 2,56,92,958
Receipts Payments
Zila Panchayat 120064 103794
Block Panchayat 78215 74772
Gram Panchayat 45493 40617
243772 219183
Statistics (Contd.)
Book Closure Summary (2012-2013)
Book Closure Summary (2013-2014)
Month Book Closed Year Book Closed
Zila Panchayat 333 284
Block Panchyat 4035 3162
Gram Panchayat 146960 127371
151328 130817
Month Book Closed Year Book Closed
Zila Panchayat 332 0
Block Panchayat 3753 0
Gram Panchayat 147432 0
151517 0
Thank You
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