Pack and Troop Annual Program Planning Conference & Crew Officer’s Seminar 2010 Program Launch...

Pack and Troop Annual Program Planning

Conference& Crew Officer’s

Seminar2010 Program LaunchBurlington County Council,

Boy Scouts of America

Why Planning?

• “We don’t plan to fail, we fail to plan”

• Planning enhances better results.

• Important training element in all BSA courses.

The Annual Planning Conference & Crew Officer’s Seminar

Scheduled meeting of unit leadership to determine the program for that unit in the

upcoming year

The Annual Planning Conference & Crew Officer’s Seminar

Includes: Monthly Themes/Meetings

Activities/Outings

Award Events

Budget

The Outline1.0 Do your homework!

1A. Gather Calendar Items1B. Review resources!1C. Review advancement status1D. List goals1E. Review Program Features

2.0 Get Youth Input3.0 Conduct Annual Planning

Conference/Crew Officer’s Seminar4.0 Inform Everyone

1A Gather Calendar Items

CalendarsDistrict & Council

Community Announcements

School Calendar

Charter Organization Calendar

1B Review Resources

BSA Planning Resources:

• Boy’s Life

• Scouting Magazines

• Leader’s Handbook

• Youth Handbook

• Junior Leader Handbook

• Den & Pack Resource Guide

1C Review Scout/Venturer Status

Scout/Venturer Ages

Review status of

Advancement/Award

What basic skills are needed?

What are the required Merit Badges for the Scouts?

1D List Goals

Centennial Quality Award Program

Other Awards

Service Projects

Summer Camp

Unit Membership

Special Weekend Events

Equipment

Advancement/Awards & Recognitions

1E Review Program Feature

Round Tables

Troop Resource Guide (36 sample monthly themes and programs)

Venturing Leader Manual

Den & Pack

Resource Guide (new for 2010)

2.0 Get Youth Input (Troop)

Ask patrol leaders to seek ideas from his patrol on programs, likes and dislikes.

Patrol Leader’s Council (PLC) plans the program

Scoutmaster prompts them: What do they want to do, Where they want to

go, etc.

Discuss troop goals

Review resources

2.0 Get Youth Input (Crew)

Crew Officers use the Activity Interest Survey to gather members interests

Crew Officers plan the program

Advisor prompts them: What do they want to do, Where they want to

go, etc.

Discuss Crew goals Review resources (Program Capability Inventory)

3.0 Conduct Annual Planning Conference

Who Attends? Committee Chairman

Committee Members

Charter Organization Representative

Scoutmaster/Cubmaster/Advisor

Assistant Scoutmasters/Den Leaders/Associate Advisors

Youth (Troop - SPL) (Crew – President & Officers)

Unit Commissioner/

District Representative

3.0 Conduct Annual Planning Conference

Look for date conficts.

Watch for conflicts in personal calendars with active troop committee members.

Include your Charter Organization Representative and be sure that he/she has a copy of the plan.

3.0 Conduct Annual Planning Conference

Things to remember: Monthly activities

Recruiting Events

Fundraising Dates/Deadlines

Crossovers

District & Council Events (Camporees, Cub Scout Camp, Klondike)

3.0 Conduct Annual Planning Conference

Finances & Budget - Costs

Charter Fees

Boy’s Life Fees

Activity Fees

Trailer costs

Activity “Class B” Uniforms

And so on as per goals and activities

3.0 Conduct Annual Planning Conference

Finances & Budget - IncomeEvaluate past fundraisers

Ease

Time

Income

Unit Money-Earning Guidelines(www.bccbsa.org – Resources > Forms > General)

Examine new opportunities Estimate Income

Unit Money-Earning Guidelines

4.0 Communicate the Plan

Finalize the written unit calendar

Communicate, communicate and communicate!

Planning not complete until all impacted parties have been informed of the plan.

Things may change, but a plan is still an important and valued tool for the well run program!

Review

1.0 Do your homework!1A. Gather Calendar Items1B. Review resources!1C. Review advancement status1D. List goals1E. Review Program Features

2.0 Get Youth Input3.0 Conduct Annual Planning

Conference/Crew Officer’s Seminar4.0 Inform Everyone

Questions

?