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Orientation day
8 April, 2011
AARHUS
UNIVERSITY
ORIENTATION DAY, 8 April 2011
WELCOME
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
2
What is the Staff Mobility Unit?
The central office for PhD students and researchers where you can get help with all
non-academic problems during your time at Aarhus University
You can receive help with issues such as:
› Residence and work permits
› Health Insurance
› Tax questions
› Insurances
› Housing
› Childcare
› ???
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
3
Residence and Work Permit
Nordic
Citizens
EU
Citizens
Non EU
Citizens
No residence or work
permit required
No residence and work
permit required, but an
EU residence certificate.
Apply at Regional State
Administration
Residence and work permit
required (if longer than 3
months).
Apply at Danish Embassy
before arrival
If not contact Foreign Police
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
4
Residence and Work Permit
Cancellation of residence and work permit if you do not stay in Denmark
› Apply for dispensation if you stay outside Denmark for longer than six months.
› Apply BEFORE you leave Denmark
Renewal of residence and work permit if your permit expires
› You MUST extend your residence permit BEFORE expiry.
› Submit application to the Immigration Service or the local police.
4 month residence permit after submission of PhD thesis
› Contact the IC staff mobility unit
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
5
Citizens’ Services / Registration
› Register at Citizens Service immediately after arrival or when EU residence
certificate has been granted
› Bring: Residence permit, passport/ID card and documentation of civil status
› Notify Citizens Service if you change your address in
Aarhus
› Notify Citizens Service no later than 5 days before
leaving Denmark
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
6
Citizens’ Services / CPR number
CPR number = Public health service
› When registering you also apply for a national security number (CPR number)
› After few weeks you receive the National Security card (sygesikringsbevis) which
gives the right to medical treatment free of charge (not home transport)
› Dental treatment is subsidized (you only pay part yourself)
› CPR Number: needed to go to the doctor, to open bank
account, to register for Danish courses, to get a library card.
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
7
Tax Registration (SKAT)
When you have your CPR-number
› Choose a bank, get a NEM-konto (Easy account)
and register with e-boks
› Register at SKAT (bring passport and letter of employment/work contract)
When leaving:
› Keep your NEM-konto when you leave or inform SKAT about your new account
› Notify SKAT about time of departure and your new address abroad
Dorte Moe from AU HR will inform you about the different tax schemes.
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
8
International Citizen Service Center
International staff can meet all relevant authorities and register with Citizens‘
Services Aarhus, SKAT and State Administration for Central Jutland in the
International Citizen Service Centre in Aarhus.
Opening hours:
Thursday 15-17 and Friday 11-13
Nordhavnsgade 4-6
8000 Århus C.
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
9
Doctors
If you need to see a doctor before you have
received your CPR number you can contact the IC
and we will refer you to a doctor.
Outside regular working hours, call the after hours
doctor: Region Central Jutland, 7011 3131
Phone consultation with a doctor from 8-9 am
Phone consultation and getting an appointment
from 9 am- 3 pm
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
10
Insurances
› Third-party insurance/ liability insurance (ansvarsforsikring)
› Accident insurance (ulykkesforsikring)
› Home insurance (indboforsikring)
› Large insurance companies: TRYG, Alm Brand Forsikring and Top Danmark have
homepages in English
› Students (before Master’s degree): you are eligible for student discounts
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
Bank account
If salary from Denmark you need to open a bank account
› Bring: CPR number, passport and work contract
› Designate an account as your Nem Konto (Easy Account)
› Get a Visa/Dankort
11
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
Payslips
What is e-box?
Online archive for your pay slip, bank statements,
pension statements etc.
Both public and private companies have
signed up to send their statements via e-boks.
How do you register?
› Register via your electronic bank connection
› Register with NEM ID (Easy ID), www.nemid.nu
www.e-boks.dk
12
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
13
Housing
In Aarhus
› www.au.dk/ic - temporary accomodation upon arrival
› Kollegiekontoret: www.studenthousingaarhus.com
› Boligportalen: www.boligportal.dk
› Studenterrådet: www.sr.au.dk
Around the country
› See www.au.dk/ic or contact your department or contact person for advise on
how to find a residence
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
14
School and childcare
› You can apply for childcare and school enrolment before you have received your
CPR number
› Apply at the National Registry Office
› You are assigned childcare and school enrolment according to where you live in
the municipality.
› Childcare: You need to pay according to the type of childcare and how many
hours you use the childcare
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
15
Spouses
Lær Dansk / Jobcentre Aarhus:
› Job search
› Seminars for job seekers
› Job training
› Start your own business
Work in Denmark
› The Partner Link
› Job bank
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
16
Leisure and Sport
All
› Association activities unique for DK: sports, culture, voluntary work → find one
interest and join a club!
› FOF/AOF
› Folkeuniversitetet – Danish University Extension www.folkeuniversitetet.dk
In Aarhus
› Aarhus University Sports: www.aus.dk (for students), app. DKK 950/year
› The Exercise Centre at AU: www.motion.au.dk (for staff), DKK 75/month
› DGI, Fitness World, Fitness.dk
› Aarhus Baseball Softball Club, www.aarhus-softball.dk,
› Aarhus Tigers (American Football), www.tigers.dk , DKK 2500/year
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
17
Transportation in Aarhus and Denmark
› Get a bike!
Studenterhus Aarhus, used bikes for sale
Rent a bike: www.bikes4rent.dk/
Free city bikes April-October www.aarhusbycykel.dk
› Public busses and trains: www.journeyplanner.dk
› 10 fair bus card: DKK 120 (save DKK 70) (in Aarhus)
› Wild card (train): if you are below 27 get up to 50% discount on train trips
› Orange tickets (train): more than 50% off on certain departures
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
18
› International Staff, Aarhus University – facebook group
› International Centre, Aarhus University – facebook group
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
19
Newsletter
Sign up on www.au.dk/en/staffmobilityunitphd/newsevents/newsletter/
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
20
Social activities
All
› PhD Associations
› Friday bar at your department
› PhD café – Thursdays at 4.pm at Dale’s Café
Aarhus
› Studenterhus Århus, www.studenterhusaarhus.dk (students)
› International Community, www.internationalcommunity.dk (employees)
› University International Club, www.au.dk/uic (employees)
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
21
Danish Courses
› Free Danish courses for staff at AU, Aarhus residents
See www.au.dk/en/is/learndanish/foreignstaff or write iro@adm.au.dk
Courses start at the beginning of each semester
› Faculty of Agricultural Sciences (DJF)
Ask SAFE or your department secretary about the options in your municipality
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
23
University International Club
› Free activity on AU campus
› Meetings every week on Wednesdays
Morning or afternoon
› Language partners
› Weekly UIC newsletter
› A good place to network – start friendships –
exchange information –
helpful assistance in many ways
www.au.dk/uic
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
24
Programme highlights
› Wednesday 13 April 2011
› The AU Academic Development Process by University Director Jørgen Jørgensen.
› Time: 10 am-12 noon.
› Place: International Centre, DTM Building 1650, Høegh-Guldbergs Gade 4.
› Contact: Gitte Haahr-Andersen, gha@adm.au.dk.
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
25
Programme highlights
› Wednesday 27 April 2011
› Visit to the Church of Our Lady
› Guided tour of the Church of Our Lady, Vor Frue Kirke, and the former Domonican Convent-
From the Viking Age to the Art of Per Kirkeby by Associate Professor Hans Jørgen
Frederiksen, Department of Aesthetic Studies, Faculties of Humanities.
› Time: 10 am - approx. 12 noon.
› Place: Meet at the Main Door at Our Lady's Church, Vor Frue Kirke, Vestergade, Aarhus C.
› Contact: Gitte Haahr-Andersen, gha@adm.au.dk
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
26
Programme highlights
› Wednesday 04 May 2011
› Visit to the park of Marselisborg Castle
› Join us for a guided tour of the park, including the sculptures, by Landscaping Architect
Jørgen Vinter Høegstrup, Aarhus Municipality.
› Time: 3pm- 5pm
› Place: Marselisborg Castle at the Main Gate, Aarhus C.
› Contact: Gitte Haahr-Andersen, gha@adm.au.dk
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
27
Ongoing activities
Events in collaboration with Folkeuniversitetet
› The Danish Monarchy – 14 February
› Is there a Recipe for Export Success? – 24 February
› Danish among the World’s 7000 Lanugages – 10 March
› Technology, Work and Mental Models – 31 March
› USA’s Influence on the World and Denmark- 4 May
› From Nordic Mythology to Christianity – 12 May
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
28
Studenterhus Århus is for everyone
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
29
International Community
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
31
What is going on?
› www.visitaarhus.dk
› www.visitherning.dk
› www.visitviborg.dk
ORIENTATION DAY
Lotte Skovborg
Staff Mobility Unit
8 April, 2011
AARHUS
UNIVERSITY
32
CONTACT INFORMATION
Office hours:
Monday and Wednesday
10-12 and 13-15.
Address:
Høegh –Guldbergs Gade 4
building 1650
8000 Aarhus C
Anne P. Langer: apl@adm.au.dk, 8942 6786
Lotte Skovborg: los@adm.au.dk, 8942 2495 Email: Ic-staff@adm.au.dk
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