Organizational Intelligence

Organizational Intelligence

How to Get Done What Really Needs to Get Done!

Presented by Randy Mayes

I worked for a menial's hire,

Only to learn, dismayed,

That any wage I had asked of Life,

Life would have willingly paid.

-Anonymous Poet,

Executive Coaching

Executive Coaching is an ongoing process that helps you clarify what is most important to you and then helps you put together, and stay focused on, a plan of action built around your own natural talents, interests, and abilities.

Retaining What We LearnNational Training Institute, Bethel Maine

Lecture 5%

Read 10%

Audio visual 20%

Demonstrate 30%

Discuss 50%

Practice Doing 75%

Teach Others 90%

Ground Rules

This is your program.

There are no wrong answers.

You have permission to make mistakes.

Work toward progress, not perfection.

Today’s Agenda

Create a starting point for more progress

Talk about why focus and prioritization are so important

Discuss ways of handling life’s complexity

Apply the concepts to our daily lives.

Work Smarter Not Just Harder!

Creating Personal Intelligence

I.__Prioritize__________________________

Complexity-Too Many Good Options-

Noise

noise     P   Pronunciation Key  (noiz) n. Sound or a sound that is loud, unpleasant,

unexpected, or undesired. Sound or a sound of any kind: The only noise

was the wind in the pines. A loud outcry or commotion: the noise of the mob; a lot of noise over

the new law. Physics. A disturbance, especially a random and persistent

disturbance, that obscures or reduces the clarity of a signal. Computer Science. Irrelevant or meaningless data. Informal.

A complaint or protest. Rumor; talk. Noises--Remarks or actions intended to convey

a specific impression or to attract attention: “The U.S. is making appropriately friendly noises to the new Socialist Government” (Flora Lewis).

THE TIME MANAGEMENT MATRIX

I

ACTIVITIES:

Crises

Pressing problems

Deadline-driven projects

II

ACTIVITIES:

Prevention, growth

Relationship building

Recognizing new opportunities

Planning, recreation

III

ACTIVITIES:

Interruptions, some calls

Some mail, some reports

Some meetings

Pressing matters

Popular activities

IV

ACTIVITIES:

Trivia, busy work

Some mail

Some phone calls

Time wasters

Pleasant activities

Not

Imp

ort

an

tIm

port

an

t

Urgent Not Urgent

Adapted from 7 Habits of Highly Effective People by Stephen R. Covey

The Survey Says….

How many hour are there (literally) in a day?

(this is not a trick question)

Money Talks!

Leverage

What Is Most Important To You?

List what is most important to you:

1.______________________________________

2.______________________________________

3.______________________________________

4.______________________________________

10.______________________________________

Right on Target

II.__Eliminate__________________________

Dealing With Your Stuff

“Stuff—anything you have allowed into your psychological or physical world that doesn’t belong where it is, but for which you haven’t yet determined a desired outcome and next action.”

Adopted from Getting Things Done by David Allen

Dealing with Complexity

1. Limit your exposure

2. Process what you allow into your world

3. In most cases, good enough is good enough

Limit Your Exposure

What things do you need to cut out of your life so that you can have more time for what is really important to you?

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Right on Target

III.__Systematize__________________________

Define Where You Want to Go

How Many of You Actively Set Goals?

Informally

In Writing

Reasons People Don’t Set Goals

They Don’t Know Where They Want to Go

They Are Afraid of Failure

HITTING THE TARGET

HITTING THE TARGET

HITTING THE TARGET

HITTING THE TARGET

You can’thit a targetyou can’tsee !

Dynamic Productivity Model

ExecutePerformance

Do

Monitor

Feedback

PlanSet GoalsNext Step

Adjust

Feedback

4

3

2

1

A B C D

Feedback

Cold

Warm

Hot

Goal Setting Theory:

Create Focus

Aids Perseverance

Helps in Problem Solving

Measure Progress

SMART Goals That Work

Specific Meaningful Agreement Reach Tell

The Well Balanced Life

Family and Home

Financial and Career

Mental and Educational

Physical and Health

Social and Cultural

Spiritual and Ethical

Goal Setting-Staying focused on your desired outcomes-

Weekly Monthly Quarterly Yearly 3 year Long-term

Freeing up RAM

Clarify the desired outcome

Determine the next action

Create effective reminders

Adopted from Getting Things Done by David Allen

List the 3 most important things you need to get done next week

List 3:

1) ____________________________________

2) ____________________________________

3) ____________________________________

List the 3 most important things you need to get done next week

What is your next action step?

1) ____________________________________

2) ____________________________________

3) ____________________________________

“Our deepest fear is not that we are inadequate. Our deepest fear is that we are powerful beyond measure. It is our light, not our darkness that most frightens us. We ask ourselves, ‘Who am I to be brilliant, gorgeous, talented, and fabulous?’ Actually who are you not to be? You are a child of God. Your playing small doesn’t serve the world. There is nothing enlightened about shrinking so that other people won’t feel insecure around you. We are born to make manifest the Glory of God within us. It is not just in some of us, it’s in everyone. And as we let our own light shine, we unconsciously give other people permission to do the same. As we are liberated from our own fear, our presence automatically liberates others.”

Marianne Williamson, from the book A Return to Love(quoted by Nelson Mandela in 1994 inaugural speech)

Summarizing Thoughts

Use systems to free-up your mind

Be present in the present

Simple is better